Program Assistant (SHORT-TERM, TEMPORARY)
- Employer
- West Valley-Mission Community College District
- Location
- Saratoga
- Salary
- $33.45 (hourly)
View more categoriesView less categories
- Administrative Jobs
- Technology, Analysts & Programming
- Employment Type
- Part Time
- Institution Type
- Community College
Job Details
Program Assistant (SHORT-TERM, TEMPORARY)
Closing Date:
Definition:
SHORT-TERM, TEMPORARY STAFF POOL
This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.
POSITION DEFINITION
To perform routine and specialized administrative support duties related to a specific program; to serve as the initial point of contact for program information; and to provide administrative support to the program director.
Assignment:
This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:
- Mission College, Santa Clara, CA
- West Valley College, Saratoga, CA
Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.
Salary and Benefits:
$33.45 (hourly)
Due to the temporary nature of this position, benefits are not included.
Desired Qualifications:
Not Applicable
Knowledge and Abilities:
Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:
- Perform a wide variety of routine administrative support work including filing, billing, checking, tracking, recording information on records, and processing class roster, enrollment, purchasing, payroll, and training information.
- Sort and file documents and records, maintaining alphabetical index and cross-reference files.
- May serve as initial source of information and assistance to students and program participants; answer the telephone and assist students, district staff, and the public, giving information on program policies and procedures.
- Develop and maintain spreadsheets, databases, and other automated systems; compile, verify and format information and data from a variety of sources for statistical and financial reports.
- Schedule meetings, classes, and appointments as assigned.
- Make referrals to services and programs available through other district departments/divisions and outside agencies.
- Compose routine correspondence independently; prepare a variety of contracts.
- Act as program liaison to vendors and outside organizations.
- Maintain ledger of expenses and revenues; calculate, collect, and process fees, charges, and donations; verify and process purchase orders and invoices.
- Assist with program outreach and marketing efforts by preparing and disseminating informational brochures, flyers, and other materials; may participate in outreach events such as college fairs.
- May set up classrooms or meeting rooms and prepare various materials to be used by presenters.
- May assist students with technology-related issues including basic operational issues and/or use of specialized software.
- May assist with program specific duties such as test proctoring and accommodation assistance and recordkeeping.
- Perform related duties as assigned.
Working Conditions:
Other Duties:
Physical Demands:
Application Information:
APPLICATION INFORMATION:
- Interested applicants must submit online all materials requested, including:
- A completed online West Valley-Mission Community College District application; and
- Resume
- All sections of the online application, including Education and Work History, must be completed thoroughly.
- Supervisor(s) name(s) and telephone numbers must be included in the application.
- Incomplete applications will not be considered.
- Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
- The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: Jobs@wvm.edu
Selection Process:
SELECTION PROCESS INFORMATION:
- Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview.
- Travel expenses to attend the interview are the responsibility of the candidate.
- Applications will remain in our online system for 1 year. Each year, part-time pools will be refreshed and applicants will be notified of the opportunity to re-submit application.
- Application materials become the property of the District and will not be returned or duplicated.
- The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
- Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work.
EEO STATEMENT:West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.
COVID-19 Vaccine Requirement
West Valley-Mission Community College District is committed to protecting the health and well-being of students, faculty, staff, administrators, and the communities it serves. As such, the Board of Trustees has adopted policies requiring COVID-19 vaccinations for all employees and students of the district. Accordingly, new employees must comply with the vaccine mandate prior to hire. See vaccine mandate information at (https://www.wvm.edu/covid-19/Pages/District-Vaccination-Policy.aspx).
Special Instructions to the Applicant:
Posting Detail Information
Posting Number: FY21/22-016POOL
Open Date: 03/11/2022
Close Date:
Open Until Filled: Yes
For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com
West Valley-Mission Community College District is an Equal Opportunity Employer.
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Organization
West Valley-Mission Community College District has a devoted Board of Trustees and a dedicated staff that serves its two colleges. West Valley College in Saratoga and Mission College in Santa Clara are on the cutting edge among higher education institutions in the Silicon Valley. Every semester over 20,000 students enroll in courses at the colleges. Thousands of others take online, off-campus, or non-credit courses and seminars offered through a variety of programs. These programs are aimed at meeting the training and retraining needs of the people of Silicon Valley.
Mission College is a public community college located in the City of Santa Clara, and in the heart of the Silicon Valley. We offer a future of transfer to a four year institution, a future in a career of your choice, a future of increasing skills for both higher education and the workforce and a future for an Associate’s Degree or Certificate that can get you on your way to any goal.
The highly diverse and active student population makes the environment at Mission College energetic and vibrant. It is a great place to meet new friends, participate in clubs and make your voice heard in student advocacy. Our faculty is among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere. The staff at Mission College is uniquely poised to help and guide your path to the future.
Mission College has many programs and services to ensure student success and support. Financial Aid can assist in making college affordable. Counseling helps students set achievable goals and provides guidance through orientation, study skills, and career courses. The college Career Center and Job Placement Office help students transition to the working world after college and each year sponsor’s a job fair featuring more than 60 employers. Finally, our Transfer Center helps to guide the transition from the two-year college to a four-year college so that students can easily gain a Bachelor’s degree. Each spring semester, Mission College hosts the largest college fair in the San Francisco Bay Area, where more than 180 national and international colleges and universities are represented.
West Valley is about success. It’s about helping students create a future for themselves so they can contribute to a world that needs their talents, drive and enthusiasm. We do that by providing as much one-on-one interaction with students as possible. The results speak for themselves.
- 571 students transferred to UCs and CSUs in 2012
- 552 students earned AA/AS degrees in 2012
- 170 students earned Certificates that led to careers in 2012
- We host learners from 25 countries who come to the United States looking for the kind of instruction that will help them contribute to the global economy.
- We offer classes on our beautiful 143-acre Saratoga campus in the foothills of the Santa Cruz Mountains, located at the southwest border of Silicon Valley. Here you can expand your mind, hang out with friends, and
Why not join us, and build your future as we build the future of Silicon Valley, one student at a time.contemplate a world of ideas.
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