DESCRIPTION

Under the direction of the Fiscal Services Manager performs the full range of routine to complex administrative support and technical duties in the District’s Fiscal Services Department. Incumbents at this level are capable of performing advanced technical accounting work in support of various college auxiliary functions, categorical programs, and/or District functions. This position requires reconciliation of District local bank accounts, Treasury/Tax Collector accounts, State & Federal grants and/or financial aid disbursements. Incumbents receive minimal instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

• Perform a variety of advanced technical accounting work in the preparation, maintenance and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. (E)
• Prepare, maintain, and evaluate financial statements, records, and reports developed for auxiliary functions, grants, and/or categorical programs to ensure accuracy, completeness, and compliance with established guidelines, rules, regulations, and procedures. (E)
• Gather, review, and synthesize a variety of accounting and financial data; prepare routine and non-routine reports; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. (E)
• Monitor contract and grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist program directors with fiscal compliance issues; prepare required reports. (E)
• Assists with establishing, monitoring, and maintaining a system of internal controls to safeguard college resources and ensuring proper accountability. (E)
• Verify, reconcile, balance and adjust a variety of complex accounts. (E)
• Answer complex and non-routine inquiries from administrators, staff, vendors, or students regarding various records, budgets, accounts and programs. (E)
• Prepare, process, audit, and review a variety of financial documents such as requisitions, purchase orders, receipts, and inventory records. (E)
• Prepare and process journal vouchers; ensure proper account codes are assigned to payroll, accounts payable, and other records. (E)
• Collect, receipt, record and deposit monies for assigned accounts; sort and post to appropriate account; reconcile cash, receipts, and statements; resolve or assist in the resolution of discrepancies and errors; may serve as custodian of petty cash. (E)
• Receive and record non-sufficient fund (NSF) checks; contact individuals by phone or in writing for payment of returned checks; send collection letters and past due notices as appropriate; place student accounts on hold when necessary. (E)
• Perform accounts receivable functions such as receiving and recording payments, and balancing and reconciling monthly accounts receivable reports. (E)
• Maintain a variety of files. (E)
• Reconcile deposits to bank statements, and prepare records pertaining to a variety of college transactions. (E)
• Records, assembles, tabulates, and reconciles financial and statistical data; reconciles and balances accounts; and researches and resolves discrepancies. (E)
• Maintains a wide variety of complex accounting and financial records, ledgers, statements, and reports; analyzes documents for payment; analyzes accounts. (E)
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports and closing functions, to include board reports. (E)
• Processes information and develops reports using standard word processing and spreadsheet software, as well as, accounting, financial, and other related electronic information systems. (E)
• Assists with implementation and testing of automated enterprise application systems or emerging technologies related to assignment. (E)
• Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner. (E)
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and five years of accounting or reconciliation experience or an associate’s degree and 3 years of clerical or accounting or reconciliation experience.

KNOWLEDGE OF:

• Terminology and practices of financial and account document processing and record keeping and general accounting practices and procedures.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, as well as District policies, procedures, and objectives relevant to assigned area of responsibility.
• Principles and practices of data collection and report preparation.
• Business arithmetic, statistical and basic financial techniques.
• Financial and statistical record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and computer applications, including word processing, database, and spreadsheet software.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.

ABILITY TO:

• Perform detailed and complex account and financial office support work accurately and in a timely manner.
• Train and provide work direction and guidance to others as needed.
• Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, apply, and explain applicable policies and procedures.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize your own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs, 10-key calculator by touch, copier/scanner, printer, fax machine, currency and coin counters, cash register, and bankcard systems.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Understand scope of authority in making independent decisions.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

OTHER INFORMATION

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Not applicable – no permanent full-time staff to supervise.

CONTACTS: Co-workers, other departmental staff, vendors, students and faculty.

PHYSICAL EFFORT:

• Sitting for extended periods of time.
• Bending and reaching to retrieve and file records.
• Light lifting of boxes.

WORKING CONDITIONS: Normal office environment.

APPLICATION PROCESS
This position requires the following documents to be attached to your online application in order to be considered:

Application

Current resume

Letter of intent that addresses minimum and desirable qualifications.

Scanned copy of official transcripts with required degree(s). Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application and must identify graduate level coursework.

Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.

SUPPLEMENTAL INFORMATION

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply.
• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
• Residency within a reasonable geographical area of the college may be necessary.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.
• Short Term Hourly (Temporary) Employees and Professional Experts: May work up to 25 hours a week (not to exceed 100 hours per month), total not to exceed 999 hours for a total of 100 days. (Days are counted regardless of the number of hours worked per day).

VISA
AVC does not sponsor visas.

ACCOMMODATIONS
If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661) 722-6311.

COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.
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Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police