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Payroll Specialist Short Term Hourly (Temporary)

Employer
Antelope Valley College
Location
3041 W. Avenue K, Lancaster, CA, CA
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Job Details

DESCRIPTION

Under the direction of the Director of Payroll, performs a variety of complex and technical payroll-related duties to assure that District employees are paid according to established guidelines in a timely manner; process payroll records and monitor data related to District employees; performs other related duties as may be assigned.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

  • Prepares, distributes and maintains a variety of time reporting documents, including timesheets and overtime summary forms to ensure compliance with education and labor laws and regulations. (E)
  • Reviews time sheets and records to assure accuracy and completeness; avoids duplication of hours charged and verifies proper authorizing signatures. (E)
  • Inputs a variety of employee related data into Enterprise Resource Planning Suite (ERP) personnel/payroll system including accounting codes, changes in employee data, assignments, deductions and status, new hires and salary withholding information. (E)
  • Receives and audits District time reports for classified or certificated employees; reviews, verifies and tabulates hours worked and audits for compliance with payroll rules and contract language. (E)
  • Posts, arranges, and balances financial and payroll records; prepares and maintains payroll files, journals, ledgers, spreadsheets, accounts and other financial records; assists with revisions and adjustments of salary schedules including calculation and data in put; monitors and processes individual and unit advancements on the salary schedules. (E)
  • Communicates with District administrators, staff, and faculty in person and on the phone; resolves payroll discrepancies and provides information concerning salaries, deductions, earned vacation and sick days and voluntary deductions. (E)
  • Distributes pay warrants; computes and reconciles billings for payments from voluntary deductions. (E)
  • Provides verifications of employment both oral and written. (E)
  • Communicates with County offices and State agencies to clarify payroll procedures and exchange information. (E)
  • Prepares a variety of payroll-related reports including sick leave and vacation reports, year-to-date tax earnings, deferred pay and sub report, payroll registers, employee payroll files and others as assigned. (E)
  • Operates a computer system to input a variety of information related to payroll activities and functions including entering new employee information; learns and operates related software. (E)
  • Maintains detailed permanent records on employees regarding accumulation and use of sick leave, vacation and other paid and unpaid leaves; posts and processes garnishments as assigned. (E)
  • Prepares supplemental and payrolls and adjustments for employees that submit late time sheets and for other retroactive and/or irregular or non-recurring payments. (E)
  • Resolve complex payroll problems and assist with the implementation of updates and review of payroll practices and procedures.
  • Confer with ITS personnel regarding payroll module of the ERP system.
  • Provide liaison on payroll matters with auditors engaged in regulatory, contractual, and operational audits of District Payroll operations.
  • Prepare, analyzes, reviews and adjusts and transmits finalized retirement reports for (Cash Balance) to CALSTRS.
  • Utilize highly technical knowledge to perform the most complex work in the areas of day to day payroll operations, maintenance of payroll information for employees and auditors and to maintain compliance with a variety of outside agencies (CalPERS/CalSTRS, IRS, FLSA etc.) and interface substantially with district employees and outside agencies.
  • Monitor and evaluate hours and days for Short-Term hourly’s to adhere to Retirement laws and California Ed-Code. Monitor and evaluate hours for Student Workers to adhere to Affordable Care Act.
  • Operates a variety of office machines and equipment as assigned.
  • Performs clerical duties such as typing, filing and answering telephones as needed.
  • Performs other related duties as may be assigned.

    • MINIMUM QUALIFICATIONS

    EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by course work in accounting and three years increasingly responsible payroll, accounting and financial record-keeping experience.


    KNOWLEDGE OF:

    • Principles, methods, procedures and terminology used in payroll processing work.

    • District payroll policies and procedures.

    • Automated Personnel/Payroll system.

    • Methods and practices of payroll recordkeeping.

    • Financial and statistical record-keeping techniques.

    • Modern office practices, procedures and equipment.

    • Applicable sections of State Education Code, bargaining unit agreements and

    • other applicable laws.

    • Interpersonal skills demonstrating tact, patience and courtesy.

    • Telephone techniques and etiquette.

    • Operation of a computer.

    • Oral and written communication skills.


    ABILITY TO:

    • Perform a variety of Payroll/Accounting duties involving independent judgment and initiative.

    • Learn applicable sections of the current negotiated labor contracts, State Education Code and other applicable laws and regulations.

    • Compile, organize, tabulate and file data.

    • Maintain detailed records for a variety of classified, certificated or substitute personnel.

    • Prepare statistical and financial reports.

    • Add, subtract, multiply and divide quickly and accurately.

    • Communicate effectively both orally and in writing.

    • Read, interpret, apply and explain rules, regulations, policies and procedures.

    • Type at an acceptable rate of speed.

    • Establish and maintain cooperative and effective working relationships with others.

    • Meet schedules and time lines.

    • Accurately complete work with numerous interruptions that occur while providing customer service to employees and outside agencies.

    • Work confidentially with discretion.

    • Operate a variety of office machines.

    • Work independently with minimal direction.


    OTHER INFORMATION

    WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Not applicable – no permanent full-time staff to supervise.

    CONTACTS: Co-workers, other departmental staff, employees, student and hourly workers.

    PHYSICAL EFFORT:

    Requires the ability to exert some physical effort, such as walking, standing and light lifting

    Dexterity in the use of fingers, limbs and body in the operation of office equipment. Tasks require extended periods of time at a keyboard.

    WORKING CONDITIONS:

    Normal office environment.


    APPLICATION PROCESS
    This position requires the following documents to be attached to your online application in order to be considered:
  • Application
  • Current resume
  • Letter of intent that addresses minimum and desirable qualifications.
  • Scanned copy of official transcripts with required degree(s). Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application and must identify graduate level coursework.
    • Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.

    SUPPLEMENTAL INFORMATION
    • Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply.
    • Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
    • Residency within a reasonable geographical area of the college may be necessary.
    • Travel expenses for pre-employment interviews and employment processing will not be authorized.
    • Short Term Hourly (Temporary) Employees and Professional Experts: May work up to 25 hours a week (not to exceed 100 hours per month), total not to exceed 999 hours for a total of 100 days. (Days are counted regardless of the number of hours worked per day).
    VISA
    AVC does not sponsor visas.

    ACCOMMODATIONS
    If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661) 722-6311.

    COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
    Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

    AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.
    ______________________________________________________________________
    Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police

    Organization

    Antelope Valley College is a comprehensive community college in the California Community College System dedicated to providing services to a broad range of students with a variety of educational goals. Antelope Valley College is dedicated to providing educational programs and services as expressed in the California Master Plan for Higher Education. The College is committed to equal educational opportunity and reinforces that commitment through a program of active affirmation of diversity.

    Antelope Valley College is dedicated to meeting the dynamic needs of a changing community. The College addresses the educational needs of a diverse and evolving population. The College recognizes that it is uniquely capable of responding to the requirements of regional business, industry, and public service, as well as the social and cultural needs of the Antelope Valley.
    Antelope Valley College affirms the rights of the individual and respects human dignity. The programs and activities of the College foster the individual's ability to think clearly, critically, and independently to meet the demands of an increasingly complex society. The student is the primary concern of the College. The curriculum, activities, and services of the College help students understand their physical, cultural, ethnic, and social environment. The preservation of academic freedom provides a college environment in which students and faculty can examine ideas freely.

    This philosophy is reflected in the curriculum, the student-faculty relation-ships, the services and resources, and the policies of the College.

    Antelope Valley College, a public institution of higher education, provides a quality,comprehensive education to a diverse population of learners. We are committed to student success offering value and opportunity, in service to our community.

    We offer:

    Associate Degree Programs

    Associate degree programs comprised of general education courses, proficiency requirements, designated courses in a specific major or area of emphasis. Associate degrees provide students with “the ability to think and to communicate clearly and effectively both orally and in writing; to use mathematics; to understand the modes of inquiry of the major disciplines; to be aware of other cultures and times; to achieve insights gained through experience in thinking about ethical problems; and to develop the capacity for self-understanding.”

    Career Technical Programs

    Certificate and degree programs comprised of “essential career technical instruction” in a variety of business, technical, and occupational courses designed to enhance students’ knowledge and skills leading to employment, career advancement, certification, and state or federal licensure. We award both Chancellor’s Office approved Certificates of Achievement and locally approved Certificates of Proficiency.

    Transfer/General Education Courses

    Transfer/general education courses in communication and critical thinking, the physical and biological sciences, arts and humanities, social and behavioral sciences, and technical education. Completion of these courses allows students to fulfill degree requirements or enroll in upper division courses and programs at accredited four-year institutions through our articulation agreements.

    Basic Skills Courses

    Basic skills courses in reading, writing, mathematics, English as a Second Language, and learning and study skills. These courses offer students essential foundation skills that are necessary for success in college-level degree applicable courses.

    Student Support and Instructional Support

    A variety of services in academic, career, and personal counseling, in library instruction and course support, in learning assistance. These services support the needs of students in pursuing and achieving their educational goals.

    Workforce Preparation and Economic Development

    Workforce programs, job preparation courses (non-degree applicable) and a variety of services that contribute to the educational and economic well being of the community.

    Personal Enrichment and Professional Development

    Community service offerings, non-credit, not-for-credit classes and services that develop the knowledge, skills and attitudes necessary for students to be effective members of the community. These classes enhance the community’s social, cultural, and economic well being. Non-credit course offerings may lead to a Certificate of Completion and/or Certificate of Competency.

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