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Annual Fund Coordinator

Employer
Kentucky State University
Location
Frankfort, KY, US
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Job Details

  TITLE: Annual Fund Coordinator 

DEPARTMENT: Institutional Advancement and External Relations 

REPORTS TO: Vice President of Institutional Advancement and External Relations    

CLASSIFICATION: Staff-12 months 

EFFECTIVE DATE: TBD 

STANDARD WORK HOURS: 37.5 hours per week 

EMPLOYMENT STATUS: Full-Time  

EMPLOYMENT CLASSIFICATION: Exempt 

 

JOB SUMMARY:  

 

The Annual Fund Coordinator at Kentucky State University is a key member of the Office of Institutional Advancement and External Relations team. The coordinator will be responsible for planning and executing fundraising campaigns, increasing the annual giving rate, and coordinating volunteers. This position requires a dynamic individual with excellent organizational and communication skills, a passion for fundraising, and a strong commitment to the university's mission. 

 

 

ESSENTIAL JOB FUNCTIONS:  

 

Fundraising Campaigns: 

  • Plan, develop, and implement annual fundraising campaigns to support the university's programs and initiatives.
  • Create compelling fundraising appeals and materials to engage donors and alumni.
  • Coordinate online and offline fundraising efforts, including email campaigns, direct mail, phone-a-thons, and crowdfunding initiatives.
    • Annual Giving Growth: 

  • Develop strategies to grow the annual giving rate by acquiring new donors and increasing donations from existing donors.
  • Cultivate relationships with potential donors and steward relationships with current donors to encourage repeat giving.
  • Analyze fundraising data and trends to identify opportunities for growth and improvement.
    • Volunteer Coordination: 

  • Recruit, train, and coordinate volunteers for fundraising events and campaigns.
  • Provide ongoing support and guidance to volunteers, ensuring they are equipped to represent the university effectively.
  • Organize volunteer appreciation events and recognition programs to acknowledge their contributions.
    • Donor Relations: 

  • Assist in building and maintaining relationships with donors, alumni, and other stakeholders.
  • Acknowledge donations promptly and express gratitude to donors in a meaningful way.
  • Collaborate with the stewardship team to ensure donors receive appropriate recognition and updates on the impact of their contributions.
    • Event Support: 

  • Provide support for fundraising events, including logistical planning, coordination of volunteers, and on-site management.
  • Collaborate with event planners to ensure seamless execution of fundraising events.
    • Administrative Duties: 

  • Maintain accurate records of donors, donations, and fundraising activities in the university's database.
  • Prepare regular reports on fundraising progress and outcomes for internal and external stakeholders.
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    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:  

     

  • Experience with the management of a donor database. Raiser’s Edge experience preferred.
  • Proficiency in Microsoft Office and the ability to learn new software programs quickly.
  • Excellent written and verbal communication skills.
  • A passion for accuracy and sharp attention to detail.
  • Ability to handle confidential information appropriately.
  • Valid driver’s license.
    •  

     

    SUPERVISORY RESPONSIBILITY:  

  • This position does not have supervisory responsibility. .
    •  

     

    WORKING CONDITIONS AND PHYSICAL EFFORT:  

     

  • Work could involve some exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Requires some standing or walking.
  • No or very limited exposure to physical risk.
  • Some travel is required.
    •  

      

    OTHER DUTIES:  

     

  • Assist with other duties as assigned by the Vice President of Institutional Advancement and External Relations.
    •  

     

    QUALIFICATIONS:  

     

  • Bachelor’s degree
  • At least two years of experience in higher education or the non-profit sector. Previous experience in fundraising, alumni relations, or IT is a plus.
  • Proficiency in using fundraising databases and software.
  • Knowledge and understanding of Kentucky State University's history, mission, and values is an asset.
  • Flexibility to work evenings and weekends, as required by event schedules
    •  

    Licensing and Certifications: NA 

     

    Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa. 

    Internal Candidates are Encouraged to Apply. 

     

     

     

    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer 

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. 

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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