Medical Education Coordinator

The Department of Anesthesiology, at the University of Virginia School of Medicine, seeks a full time Medical Education Coordinator to provide administrative support to the department's education team as well as to departmental faculty. The incumbent is responsible for providing a high level of efficient, professional, and accurate administrative services within the departmental education team as well as general support to departmental faculty and projects (i.e. Global Health).

UVA Anesthesiology provides an environment where expertise and passions thrive, utilizing our extraordinary team of anesthesia physicians, trainees, nurses and staff to advance patient care within UVA Health. With excellence in physician leadership, research, education and innovations, we strive to improve perioperative outcomes, establish unparalleled practices in patient care, and advance the field of anesthesiology globally.

Responsibilities include, but are not limited to, assisting with residency and fellowship recruitment, preparing materials, scheduling meetings, telephone reception and triage, data entry (Excel) and assisting with creating PowerPoint presentations, library & Pub Med searches, and downloading and sending media documents. This position also assists other staff in the department during absences, increased volume of work, etc.

• Maintain office files related to medical education programs such as records, reports, and correspondence in an organized, detailed, and accurate fashion.
• Operate general office machines and use basic computer applications, such as word processing, copy machines, and calculators.
• Promptly answer telephone calls and emails from students, screen calls, and respond to routine requests or refer requests to the appropriate professional personnel.
• Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel.
• Track expenditures with receipts or other relevant documentation and prepare reimbursement requests.
• Process, prepare, and edit reports and documents.
• Provide assistance with the coordination of the interview and selection process, credentialing process, and graduation verification.
• In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have a high school diploma or equivalent with at least two years of administrative support experience. A Bachelor's degree may substitute for experience.

Preferred Qualifications:

• excellent oral and written communication skills;
• proficiency in MS Office (including Word, Excel, Outlook, PowerPoint);
• outstanding customer service and interpersonal skills;
• the ability to work accurately with attention to detail; and,
• the ability to maintain confidentiality.

This position is located in Charlottesville, VA.

This position is a restricted position and is dependent upon project need, availability of funding and performance. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:

Please apply through Workday, and search for R0042880. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

• CV
• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.