Medical Office Scribe

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine Dean’s Office, Community Practice Division

Administrative Assistant I,  Medical Office Scribe - Urology, South Denver

Position #797703– Requisition #26300

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

School of Medicine Dean’s Office, Community Practice Division has an opening for a full-time University Staff (unclassified) Administrative Assistant I,  Medical Office Scribe - Urology, South Denver position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Position Summary:

The Medical Office Scribe is responsible for the transcription of provider services, along with accurate and complete record keeping in the patient medical record for each patient receiving services in the clinic.   The Medical Office Scribe works to facilitate patient flow and ensures seamless delivery of care for each patient.

0.5 FTE.

Position Responsibilities & Essential Duties:

Essential Duties:

• Prepares and assembles medical record documentation, results, and charts for provider.
• Accompanies provider in to the patient examination room in order to accurately transcribe Patient history and physical exam
Procedures and treatments performed by healthcare professionals, including those performed by nurses and medical assistantsPatient education and explanation of risk and benefits

Accurately documents the physician’s encounter with the patient and others present

Ensures all symptoms, proper diagnoses, prescriptions and instructions for self-care and follow up are documented in the medical record as dictated by the provider

Transcribe patient orders including laboratory tests, radiology tests, medications, etc.

Prepares and/or coordinates referrals as directed by the provider

Ensures mistakes or inconsistencies in medical record are corrected in order to reduce/eliminate errors.

Alerts provider when medical record is incomplete

Ensures medical record compliance by self-documentation attestation

Prepares and sends all documentation to the provider for review and approval via authentication of detailed data entry and organization-specific procedures

Collects, organizes, and catalogs data for quality reporting.

Assists in tracking patient follow-up and compliance.

Additional Responsibilities:

• Maintain professional appearance and conduct at all times
• Adhere to employer work practices
• Establish and maintain effective working relationships with physicians, providers, staff, and management.
• Effectively cope with faced-paced environment and typical job stressors.
• Document work processes as required.
• Perform other clerical duties and task to improve provider productivity and clinic workflow as assigned.

Required Skills:

Ability to effectively communicate at all levels, to include physicians, leadership, and staffAbility to work within large, complex healthcare systemsAbility to maintain confidentiality and communicate in person, by phone or in writingAbility to interpret, communicate and document with proper medical terminologyAbility to recognize/interpret the physical exam process and record exam detailsAbility to attest to computer proficiency and learn new computer applicationsAbility to keyboard/type, write legibly, and accurately record informationAbility to analyze and interpret dataAbility to organize workflow with particular focus on tracking patient care and improving patient flowAbility to maintain professional demeanorAbility to deal calmly and courteously with peopleAbility to deal with stressful situationsAbility to manage time and work tasksAbility to finish tasks in a timely mannerAbility to follow oral and written instructions and established proceduresAbility to multitask efficiently and effectivelyAbility to maintain accuracy and consistencyAbility to perform basic filing, office procedures and word processingAbility to adhere to all policies and procedures, including but not limited to standards for safety, attendance, punctuality, and personal appearance.Ability to work as an effective team member

Personal Relationships:

Must be able to establish and maintain effective working relationships with managers and colleaguesMust be able to maintain a high level of adaptability and excel with interpersonal skills

Internal Contacts:

Within DepartmentCross-departmentalPhysiciansAPPsStudentsManagementFacultyRisk ManagementSafety & Infection ControlMarketingBusiness Office

 

External Contacts:

PatientsFamiliesVendorsInsurance CompaniesRegulatory AgenciesMediaMiscellaneous business partners, utilities, etc.VisitorsOther healthcare agencies

Physical Requirements & Working Conditions:

The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequency:

• N= Not at all
• R= Rarely:  Less than once an hour
• O= Occasional:  1-4 times/hour or up to 1/3 of the shift
• F= Frequent:  5-12 times/hour or up to 2/3 of the shift
• C= Constant:  More than 2/3 of the shift

Activity

Frequency

Activity

Frequency

Stand

F

Push or pull with hands/arms

F

Walk

F

Lift hands above head

F

Walk on uneven &/or slippery surfaces

O

Climb or balance

O

Sit

F

Stoop, kneel, crouch, crawl, bend

F

Use of hands

F

Climb stairs

R

Forceful grip w/ hands

F

Talk

C

Reach w/ arms

F

Hear

C

Lifting up to 10 lbs

F

Work in outdoor weather conditions

R

Lifting up to 25 lbs

F

Awkward postures

O

Lifting up to 50 lbs

F

Close vision (20” or less)

C

Communicate

C

Distance vision (20’+)

C

Interpersonal skills

C

Peripheral vision

C

Ability to adjust focus

C

Depth perception

C

Work in a loud environment

O

 

 

• Position requires the ability to work in multiples spaces (on and off site)

Note:  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

 

Salary and Benefits:

The starting hiring rate (or budgeted rate) for this position begins at $15,342-$17,931.60 per year.  This salary will be prorated to the 0.5 FTE position.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary rate represents the University’s good faith and reasonable estimate of the rate at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Qualifications:

High school diploma or GED  One year of experience in an occupational field related to the work assigned to the position.

Appropriate education will substitute for the required on a year-for-year basis.

Conditions of employment:

• CPR certification within three months of employment

*Combination of related education and experience may be considered

Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

Associates Degree Bilingual, Spanish-speakingComputer Skills:MS Office:  Excel, Power Point, Word, OutlookEPICKronos

Job Category: Administrative Support and Related
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jun 6, 2022
Unposting Date: Ongoing