Associate Dean, Student Services

Associate Dean, Student Services

Pasadena City College

SALARY
$120,187.20 - $143,068.32 Annually

LOCATION
Pasadena, CA

JOB TYPE
Academic Administrator

DEPARTMENT
Student Services

JOB NUMBER
01589

CLOSING
1/4/2022 11:59 PM Pacific

PROBATIONARY PERIOD
None. At-Will Employment.

WORK SHIFT
Monday through Friday, 8:00 A.M. to 4:30 P.M.

SALARY SCHEDULE/RANGE
Management Association M-2

DESCRIPTION

Under general direction, the position is responsible for student services programs such as Educational Talent Search, Upward Bound Classic, Upward Bound Math/Science, and Program for Academic Support Services (PASS), and CORE. The position is also responsible for the management of student services grants, contracts, the assessment of student learning outcomes, annual planning, and program review. The position develops policies and procedures as it pertains to student complaints and grievances.


1. Directs the implementation of departmental policy changes, policy modifications, special assignments, departmental goals, action plans, and institutional effective plans to obtain short and long-term objectives.
2. Analyze employee performance to develop performance evaluations and address performance issues.
3. Participates in the District's recruitment process to hire classified and unclassified staff; recommends the hire of management staff to the supervising manager.
4. Apportions work amongst subordinate administrators, faculty, and classified staff.
5. Engages in employee discipline.
6. Approves paid time off for all employees under supervision.
7. Authorizes departmental personnel actions.
8. Ensures that required assessments are completed
9. Directs the preparation of various federal, state, county, and District reports to assist the supervising manager to ensure compliance with regulatory reporting deadlines.
10. Approves the use of financial resources.
11. Determines which grants the department will pursue to enhance and expand programs services for students
12. Directs the grant application process for all TRIO programs and other student services initiatives, including grant renewals.
13. Ensures that grant guidelines are adhered to and grant outcomes are being met.
14. Implements procedures to record student complaints about the student services department; Develops methods to address overarching concerns that emerge from student complaints.
15. Directs the research, procurement, and implementation of new technology and contractual services for the student services department.
16. Monitors student services contracts to ensure contractual services are being provided, contracts are renewed and organizes the request for proposal (RFP) process for additional contractual services.
17. Develops methods to market student services to faculty, staff, administrators, board members, current students, and prospective students to assist in increasing enrollment, retention, persistence, and completion of educational objectives.
18. Performs related duties as assigned.

EDUCATION AND EXPERIENCE:
1. Master's Degree from an accredited college or university AND
2. One (1) years of formal training, or leadership experience reasonably related to student services, or a related field such as supervising federally/state funded student programs.

KNOWLEDGE, SKILL, AND ABILITIES-May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE of:
1. Council for the advancement of standards (CAS) in higher education
2. Federal regulations that govern TRIO programs
3. Grant management
4. State and Federal regulation regarding mandated reporting
5. District policies
6. Collective bargaining agreements
7. Student learning outcome (SLOs) and Program review assessments
8. Timekeeping software
9. Enterprise Resource Planning Software
10. General office software and equipment

SKILL to:
1. Apply knowledge of CAS in higher education to enhance opportunities for student learning and development for higher education programs and services.
2. Apply knowledge of federal regulations that govern TRIO programs to ensure the programs are operating in compliance with governing regulations.
3. Use knowledge of state and federal regulations regarding mandated reporting to organize the gathering of information and data promptly to produce mandated reports.
4. Apply knowledge of SLOs and Program Reviews to ensure that such assessments are completed in an accurate and timely manner; ensure that such assessments are used to develop/assess short/long term departmental goals and grant outcomes.
5. Ensure compliance with collective bargaining agreements.
6. Use Enterprise Resource Planning Software to authorize departmental expenditures.
7. Use timekeeping software to approve employee time cards and paid time off requests.
8. Use general office software and equipment to aggregate data, and develop reports, and communicate with District staff and community members.

ABILITY to:
1. Effectively ensure that grant guidelines and deadlines are adhered to.
2. Ensure reports are submitted on time to the federal government.
3. Effectively follow provisions of collective bargaining agreements and District policies as it pertains to the management of subordinate employees.
4. Represent the District's TRIO programs in college, regional, and state meetings and committees.
5. Maintain current on any changes to regulations or grant guidelines that govern the area of responsibility.
6. Effectively analyze departmental operations to assist in developing short/long term objectives for TRIO programs and to determine what support services need to be available for students.
7. Effectively assess the achievement of short- and long-term goals.
8. Effectively ensures grant guidelines are being met.
9. Communicate effectively, orally and in writing.
10. Develop and maintain collegiate relationships with District staff, students, external stakeholders, and community members.

PHYSICAL ABILITIES AND WORK ENVIRONMENT - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL ABILITIES
Continuously (5.6 hours - 8 hours) exhibit the ability to communicate, sit, and use fine manipulations to operate a computer and other office equipment.

WORK ENVIRONMENT
Continuously (5.6 hours - 8 hours) work in an indoor office environment within a moderate temperature and have continuous contact with customers, end users, and the general public.

APPLICATION AND SELECTION PROCESS

Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.

The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.

While the acceptance of the application packet is done through PCC's Applicant Tracking System(ATS), all hiring decisions are made by a hiring committee.

Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below are required for your application packet to be considered complete:
1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ABOUT US
Established in 1924, Pasadena City College, (PCC), has been serving the West San Gabriel Valley for 96years. PCC enrolls more than 29,500 students each semester and offers 107 academic degree programs and 72 Career and Technical Education (CTE) programs to its students. PCC serves one of the most culturally diverse student populations in the nation. The College sets the stage for preparing students to meet the demands of a changing world. Building relationships with community partners provides opportunities for PCC faculty and its students to engage in opportunities not often available to students in other areas.

The main college campus occupies a 53-acre site, while the Foothill Community Education Center and Child Development Center are located in separate nearby off-campus facilities. Due to the geographic size of the District, PCC has two additional satellite sites - the Rosemead Center and its newest site, PCC Northwest at John Muir High School. For more information, go to www.pasadena.edu.

OUR STRENGTHS
PCC has many institutional strengths that distinguish it among its peers, both in the state and across the nation.Among them are:

A highly multicultural student body:

47% Latino/a/x

4% Black/African American

27% Asian

4% Two of More Races

15% White

3% Unknown/Other

Annually, at 49%, the College achieves recognition for one of the highest rates for transfer degrees to baccalaureate level institutions, both in California and across the nation. Additionally, PCC boasts a 52% bachelor's degree attainment rate for Pasadena graduates who transfer to a four-year university, compared to 42% nationally. The College is well known for national mathematics and forensic honors, as well as its extensive study abroad opportunities.

PCC was once again named one of ten national finalists for the 2019 Aspen Prize for Community College Excellence, widely recognized as the nation's premier honor for two-year colleges. The Aspen Prize recognizes institutions for their outstanding outcomes in four areas: student learning; certificate and degree completion; employment and earnings; and high levels of access and success for minority and low-income students.
PCC is ranked by the Military Times as the top community college in California for military veterans, and the College is similarly ranked among the top community colleges in the nation. The PCC Courier, the student newspaper, is a perennial award winner.

Twelve students are elected annually by the PCC Associated Students to represent and advocate on behalf of the student body. There are 80 student clubs and organizations representing the interests of a culturally diverse student population.

In February 2017, the Accrediting Commission for Community and Junior Colleges of the Western Association of School and Colleges reaffirmed PCC's status as a fully accredited institution. For more information, go to www.pasadena.edu.

OUR MISSION
Pasadena City College is an equity-minded learning community dedicated to enriching students' academic, personal, and professional lives through an array of degree and certificate programs, campus engagement, and customized student support.

ADDITIONAL INFORMATION
Successful applicants must provide proof of eligibility to work in the United States.

Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.

As a condition of employment, you must be fully COVID-19 vaccinated by the date of employment.

Pasadena Area Community College District will notsponsor any visa applications.

Applicants must be available for interviews at Pasadena City College at no cost to the District.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.

The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).

The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit: https://www.schooljobs.com/careers/pasadenaedu/academic/jobs/3316440/associate-dean-student-services?pagetype=jobOpportunitiesJobs







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