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Mail Center Receiving Clerk

Employer
Spelman College
Location
Atlanta, GA
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Job Details

Job Title:

Mail Center Receiving Clerk

Job Summary:

The Mail Center Receiving Clerk is responsible for receiving and delivering packages shipped to the college through the Mail Center in a high volume, high traffic environment. This position provides accurate distribution and shipment of more than 70,000 parcels annually. The Mail Center Receiving Clerk examines all shipments delivered to the Mail Center to determine quantities and conditions of items received and notes all damages and/or discrepancies. The Mail Center Receiving Clerk has the responsibility of receiving Hazardous Materials for the Science and Research Center.

Essential Duties and Responsibilities:

  • Utilizing the Smart Track Automated Receiving System to scan and record tracking numbers on all 70,000 annually in coming into the United States Postal Service accountable parcels and mail to include express mail, delivery confirmation, certified, insured, and registered mail. FedEx and DHL/Airborne shipments are included in the tracking
  • Assist with metering over 710,000 pieces of mail annually, assist with 740,000 pieces of incoming mail.
  • Assist with distribution of incoming mail 740,000 annually letters and flats
  • Receive, write up the incoming United States Postal standard mail (non-trackable) and parcels according to internal standing operation procedures
  • Inspect incoming parcels and initiate the claims process when in receipt of a parcel (s) in damaged condition
  • Deliver parcels and other shipments to various departments and locations on campus
  • Obtain signatures for accountable deliveries by utilizing hand-held scanners to capture signatures
  • Set priorities for items to be delivered
  • Download the delivery data from the hand-held scanners into the Smart Track Automated Receiving System at the close of business each day
  • Troubleshoot and resolve inquires where it pertains to incoming shipments mailed to Spelman College.
  • Utilize internal Mail Center application when forwarding mail and parcels to former Spelman College students and affiliates according to U.S. Postal guidelines
  • Suggest services to Mail Center patrons and assist in packing parcels to prevent damage in shipment.
  • Have a general knowledge of United Postal Service, United Parcel Service, FedEx, and DHL/Airborne procedures and guidelines

Required Qualifications:

  • A High School diploma and two years of related work experience and/or training are required. Experience with postal meters and other mail-related machines is preferred
  • This position requires strong customer service skills as well as good written and verbal communications skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential
  • Good oral communication skills are required when interacting with internal and external customers. Also, must be able to read, analyze, and interpret documents such as safety rules and postal regulations
  • To perform this job successfully, an individual must have beginner skills using Microsoft Office Suite (Word and Excel)

Preferred Qualifications:

Have a general knowledge of United Postal Service, United Parcel Service, FedEx, and DHL/Airborne procedures and guidelines

Certifications, Licenses, Restrictions :

Valid Georgia Driver’s License Required

Physical Demands:

While performing the duties of this job, the employee is regularly required to: stand, walk, reach with hands and arms, use hands to move postal items, talk, hear, and lift and/or move up to 40 pounds using appropriate equipment provided by the department. The employee is frequently required to: use hands for computers and stoop. The employee is occasionally required to: sit, kneel, and lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Shift:

Days

% Travel Required:

1% - 25%

Full Time/Part Time:

Full-time

FLSA:

Non-Exempt

Number of Vacancies:

1

Posting Number:

SC0349P

Posting Open Date:

10/13/2021

Open Until Filled:

Yes

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

Organization

Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit http://www.spelman.edu/.

Company info
Website
Telephone
4042705100
Location
350 Spelman Lane SW
Atlanta
GA
30314
United States

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