Administrative Assistant

The Administrative Assistant provides professional support for management for Academic Affairs. Provides administrative support to include but not limited to secretarial/clerical duties, telephone coverage, scheduling. Provides customer service to internal and external customers and visitors.

Essential Functions

• Manages the Provost/Vice President and Chief of Staff’s schedules including preparing and maintaining information for past and upcoming meetings and events.
• Handles highly confidential information and documents in a professional manner.
• Answers phones, screens incoming calls and assist in the distribution of mail.
• As directed, prepares and assembles agendas, packets and other pre-meeting materials and takes and distributes minutes
• Serves as processor for office supplies, subscriptions, reimbursements and memberships for Academic Affairs unit of the College.
• Establishes and maintains general office files and records.
• Provides support to committees/councils and special projects.
• Provides secondary support to the President’s office.
• Performs other duties as assigned.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job position operates in a professional office environment. This role routinely uses standard office equipment, such as computers, phones and software.

Position Type and Hours of Work
This full-time position has scheduled days and work hours of Monday through Friday between the hours of 8:30 AM and 5:00 PM.

Qualifications

Required Qualifications:

• Associate degree from a regionally accredited college or university and 5 years related professional experience
• Significant related experience may substitute for education.
• Minimum of five years of progressively responsible administrative support experience
• Demonstrated experience making sound decisions that affect a work unit or team
• Demonstrated experience in a role requiring diverse problem-solving methods in a variety of situations
• Working knowledge of MS Word, Outlook, PowerPoint, and Excel
• Demonstrated ability in providing customer service to individuals of diverse backgrounds

Preferred Qualifications:

• Bachelor's degree
• Experience in a fast-paced administrative position
• Higher Education experience

Competencies

• Critical Competencies: Service focus, Time utilization, Quality of Work
• Very Important Competencies: Communication, Continuous improvement
• Important Competencies: Collaboration, Adaptability

Compensation

• Salary competitive with those at similarly situated institutions.
• Comprehensive benefits package including healthcare, retirement, and more.

Conditions of Employment
Employment at Helene Fuld College of Nursing is contingent on the verification of background information submitted by the applicant, including completion of a criminal record check, and education when applicable.

Equal Employment Opportunity
Beyond meeting fully its legal obligation for non-discrimination, Helene Fuld College of Nursing is committed to building a diverse and inclusive community where members from all backgrounds can learn and thrive.