Faculty Support Coordinator

DescriptionJob Purpose: Perform and coordinate administrative and financial support activities required by assigned faculty member(s) and associated research group(s).

 

Major Responsibilities:

• Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).
• Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.
• Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.
• Assist PI's regarding interpretation and application of administrative policies and procedures .
• Liaise with financial office in coordinating oversight of sponsored project activity.
• Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.
• Coordinate and participate in visits, meetings, seminars and video conferences.
• Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.
• Perform other related duties as assigned. 

Basic Qualifications:

• Education: Bachelor's degree or equivalent combination of education and experience.
• Work Experience: Five to seven years job related experience.
• Certifications: N/A
• Skills: This job requires working knowledge of administrative support processes required for an academic/research group within a university environment. Included are skills in financial record keeping, report writing, communications and customer service. Use of office and specialized computer applications and systems is required.

 

QualificationsPreferred Qualifications:

• Preferred Education: N/A
• Preferred Work Experience: Two to three years university/higher education experience, previous direct faculty support a plus, travel reimbursement and purchasing experience helpful.
  
• Preferred Certifications: N/A
• Preferred Skills: N/A

Additional Information: This position will be supporting faculty from both the School of Physics and the School of Earth and Atmospheric Sciences.

 

Successful candidate must be able to pass a background check which will include a Purchase Card credit check. Please visit http://www.policylibrary.gatech.edu/pre-employment-screening to obtain GT's background and credit policy. 

 

Impact & Influence: This position will interact on a consistent basis with: assigned faculty, research group staff and sponsors. This position typically will advise and counsel: research group staff. This position will supervise: NA.

Job: Administrative Support
Primary Location: Georgia-Atlanta
Organization: College of Sciences
Job Posting: Nov 22, 2019, 9:33:31 AM
Schedule: Full-time