Bartle Library Stacks Maintenance Coordinator

Job description

Category:: Professional
Department:: Library Services
Locations:: Binghamton, NY
Posted:: Oct 10, 2019
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 49953

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Instructional Support Associate (SL-2)

Salary: $42,651-$46,000

The Bartle Stacks Maintenance Coordinator is responsible for directing student employees to perform daily stack maintenance operations in the Glenn G. Bartle Library and Fine Arts Collections. As a member of the Reader Services Department, the incumbent serves as a team member responsible for providing innovative, user-centered services and resources for a diverse constituency of students, faculty, staff, researchers and community members.

This position functions in direct contact with the public and has the primary responsibility of training and supervising Stacks student employees in accordance with the needs of Reader Services. The ability to operate an automated library system and other technologies, manual dexterity, lifting, bending, stretching, carrying books and the ability to move loaded book trucks, climb a multi-step double handrail ladder and lift an excess of 30 lbs. are required. The incumbent reports to the Assistant Head of Reader Services, Annex and Stacks.

Duties and Responsibilities:

  • Primary duty: Monitor daily shelving and return duties assigned to the student stacks maintenance staff at Bartle Library and special projects as assigned. This includes: collecting and preparing student timesheets, scheduling and performing the student's range of duties at any given time.
  • As a member of the Annex/Stacks team, the incumbent must monitor their university Bmail account and telephone daily. They assure stacks maintenance associated work is processed consistently 10:00- 6:00 pm Monday - Friday.
  • Assigns, tracks and augments staff assignments to improve discovery in the stacks. Helps staff resolve problems related to missing items, location, call number and makes connections with Bartle staff to ensure resolutions are appropriate, consistent and complete.
  • Participates in daily collection management and circulation routines. Prepares material for daily distribution by library courier. Assures that books, journals and other Library materials that have been paged or added to branch collections are shelved within 48 hours of return.
  • Provides annual assistance to keep Current Periodical areas and corresponding spreadsheets updated, according to latest cancellation information provided.
  • Maintains daily communication with the direct supervisor and team of student workers to ensure that problems regarding requested materials are resolved daily according to public services standards. Interprets Library policies and procedures on demand.
  • Provides back-up in cases of courier absence, on occasion, will transfer material between branches using library van.
  • Bartle service desk hours.


  • Bachelor's degree
  • Valid/clean driver's license to operate a motor vehicle in New York State
  • Strong commitment to customer service
  • Excellent communication, organizational and problem solving skills
  • Ability to work effectively with a variety of students and staff in a diverse public services setting
  • Ability to work a flexible schedule
  • Ability to work independently and function effectively within a team setting


  • Previous library experience
  • Strong computer and technology literacy
  • Experience with logistics including coordinating of all activities to enhance the discoverability of the Libraries' physical collections as well as providing timely fulfillment of patron requests

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Deadline for Internal Applicants: October 25, 2019

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Persons interested in this position should apply online.

Please submit:

  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents:




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Job No:
Posted: 10/11/2019
Application Due: 12/27/2019
Work Type: