A graduate school founded by the world-renowned Massachusetts General Hospital (MGH), the MGH Institute's mission is to educate health professionals and advance care for a diverse society through leadership in academic and clinical excellence, service and research. Operating as an affiliate of MGH and Partners HealthCare, the MGH Institute offers unparalleled opportunities for students to learn and work alongside expert practitioners in a variety of hospital, clinical, and community settings. The MGH Institute is located in the historic Charlestown Navy Yard, overlooking downtown Boston, in a fully renovated, state-of-the-art facility. Accredited by the New England Association of Schools and Colleges (NEASC), the MGH Institute was recently listed as the 23rd largest graduate school in Greater Boston by the Boston Business Journal.
1. Manages and administers the program budget for the Department of Physical Therapy.
2. Supports the Chair and Associate Chair in managing, administering and coordinating the Department of Physical Therapy.
3. Supervises department staff.
4. Coordinates departmental events.
5. Serves as program liaison to all other programs, departments and external contacts.
1) Develops and maintains program budget systems (personnel and operating) and monitors finances within allocated resources.
2) Maintains systems for preparation and distribution of payments for term lecturers, lab instructors, guest lecturers, guest patients, standardized patients, extra service pay for faculty and others as necessary.
3) Prepares and tracks departmental and special fund check requests and purchase orders.
4) Coordinates and tracks all special funds contributions; maintains separate budgets for grants, fellowships and continuing education workshops; follows accepted security practices and serves as committee member.
Office Management (50%):
1) Assists Chair with coordination and implementation of departmental projects including student and faculty research programs, curriculum studies and revisions.
2) Analyzes, develops, implements and monitors administrative office support systems; develops office policies and procedures; establishes, coordinates and monitors database systems for accurate department records of faculty, adjunct faculty, lecturers, alumni and department accomplishments, course syllabi, schedules, student files.
3) Acts as project manager in the development and operation of department continuing education programs and is department liaison; assists Chair, Associate Chair and faculty with related recruitment efforts.
4) Assists in planning, preparation and set-up for applicant interviews, new student orientation, graduation, and other program-related events; develops and produces brochures, recruitment materials, and specialty flyers for program activities and events.
5) Assists in the planning and updating of semester course scheduling.
6) Assists the Admissions Committee with the admissions process for the DPT and Postprofessional Program and interfaces with the Office of Student Affairs as coordinator.
7) Maintains clinical education files, including updating Clinical Center Information Forms, student performance evaluations, and program evaluations; sets up regular mailings for clinical education sites, and clinical faculty and students regarding clinical experiences.
8) Interfaces with students and clinics about forms, clinical education materials for clinical experiences and affiliation requests.
9) Support for faculty meetings and retreats, including taking minutes, scheduling and facilitating program activities.
10) Supports the Chair with communication with faculty, students and other constituencies.
11) Serves on program or Institute committees as a representative for the Department of Physical Therapy.
Other duties as assigned by the supervisor.
a) Administrative Skills- Budgetary expertise; Strong management/supervisory skills; Office Management experience; Commitment to customer service; Systems Development and management knowledge; Critical thinking and problem solving skills and abilities; Excellent interpersonal skills; Project management techniques; Excellent verbal and written communication skills; Excellent organizational skills; Ability to juggle multiple projects simultaneously and to prioritize; Ability to handle confidential information with discretion.
b) Technical Skills- Knowledge of complete Microsoft Suite and demonstrated ability to learn new data management systems.
c) Physical Capabilities – Ability to operate office equipment i.e. use a key board, copy machine, fax machine; ability to be mobile throughout the building and able to lift approximately ten-twenty pounds. Adequate personal mobility to move between Institute buildings in a reasonable amount of time carrying objects.
1. Five years office experience; financial management and/or accounting background preferred.
2. Bachelors required; Masters in Business or related field desired.
Screens, hires, supervises and trains two full time staff; several part-time Graduate Assistants.
Work in an open space and is located on a busy hallway
One full academic year to experience the scope and nature of the many responsibilities including those that occur annually and those that are related to the academic calendar.
Please apply online at www.mghcareers.org  to Job ID: 2236305