Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at www.ncsu.edu/hr/job_applicants/reasons .
Position Number: 00061497
Primary Function of Organizational Unit:
The Office of Contracts and Grants oversees post-award administration for the university.
Contracts and Grants staff supports department and college Research Administrators, faculty, and staff by managing the cornerstones of Post-Award Administration listed below.
The responsibilities of this office also include:
a. Establishing, communicating, and promoting policies and procedures consistent with federal, state, and sponsor regulations;
b. Reviewing award documents for payment terms and administrative feasibility;
c. Determining the propriety and reasonableness of costs;
d. Exercising budgetary control of sponsored award funds;
e. Preparing and submitting interim financial reporting packages and invoices as required by unique sponsors;
f. Performing timely deposits of sponsored award receipts and following up with sponsors on delinquent payments;
g. Processing prior approval requests internally when sponsor has delegated the authority or submitting requests to other University offices or the sponsor when necessary;
h. Submitting final financial reports, equipment inventories, and intangible asset disclosure statements to sponsoring agencies;
i. Maintaining an effective, auditable effort reporting system;
j. Developing and negotiating the University’s Facilities and Administrative (indirect cost) rates;
k. Reviewing and approving all special service facility rates;
l. Coordinating formal audits or interim reviews of sponsored awards by funding agencies;
m. Providing support and guidance to college business offices/departmental offices for the effective administration and financial management of sponsored awards;
n. Performing annual sub-recipient monitoring in accordance with OMB Circular A-133 and NCSU procedures; and,
o. Maintaining the University’s Cost Accounting Standards Disclosure Statement and submitting changes to cost accounting practices as necessary.
Essential Job Duties:
The Accountant position is responsible for timely and accurate financial reporting and invoicing to external sponsors of contracts, grants, and cooperative agreements.
Accurate interpretation and application of sponsor award financial and administrative award terms and conditions to ensure compliance at the University level.
Post-award administration including management of the budgets and all other post-award changes.
Collection of cash/funding and outstanding receivables balances.
Departmental Required Skills:
Ability to work independently as well as part of a team in an effective and efficient manner requiring minimal supervision.
Possess excellent analytical and verbal/written communication skills.
Strong attention to detail.
Ability to take initiative and identify and recommend process improvements with a focus on increasing efficiency and customer satisfaction.
Ability to mitigate/resolve situations to customer satisfaction.
Strong computer skills including Word, Access, Excel and the Windows environment.
Preferred Experience, Skills, Training/Education:
Prefer BA/BS degree in Accounting or related business field or five years of post-award experience in the administration of sponsored awards.
Knowledge of the University and State financial processes.
PeopleSoft financial experience and knowledge of PeopleSoft actions.
Experience/knowledge of Cost Accounting Standards. Knowledge of Circulars A-133, A-110, and A-21 and ledger 5.
Necessary Licenses or Certifications:
AA/EOE. In addition, NC State welcomes all persons without regard to sexual orientation or genetic information. Persons with disabilities requiring accommodations in the application and interview process please call (919) 515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at www.wes.org . Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.