Director of Financial Oversight
University of San Francisco
Department: Student Life
Job Type: Full-Time
GENERAL SCOPE OF POSITION:
Reporting directly to the Vice Provost of Student Life, the Director of Financial Oversight & Technology Applications is a senior level member of the Student Life Leadership Team. The Director is primarily responsible for the oversight of and coordination of all divisional fiscal matters including, but not limited to, the design, implementation, and maintenance of internal controls as well as insuring compliance with fiscal policies and procedures. Analytical responsibilities will focus primarily on revenue budgets in the areas of Student Housing & Residential Education, Health Promotion Services, Student Leadership & Engagement, Recreational Sports and Public Safety. A specific and critical component of this position includes the maximization of occupancy levels and stabilization of revenues in Student Housing. Currently, the Division of Student Life has an operating budget of $27 million and an associated revenue budget of $25 million. The Director will work closely with the Offices of Accounting & Business Services, Planning & Budgeting, Student Accounts, and Information Technology Services in carrying out the duties of this position. Additional responsibilities include overseeing contractual arrangements and vendor relations management.
As a member of the larger staff in Student Life, the Director collaborates and cooperates to create leadership and intercultural competence opportunities to support student learning and development in the Jesuit Catholic tradition. The mission of Student Life is to fully support holistic student development within a social justice framework centered in preparing students to be caring, socially responsible citizens in our global and local community.
SPECIFIC DUTIES AND RESPONSIBILITIES:
A.Divisional Financial Oversight
•Project future occupancy rates, room and board costs, capital improvements and renovation costs.
•Recommend annual room and board charges (which are set by the Board of Trustees) in consultation with the University’s Office of Budget and Planning.
•Oversee all reconciliation of student housing and meal plan credits and charges, allowing sufficient time for adequate testing.
•Analyze monthly occupancy report to reconcile revenue against the University’s general ledger.
•Monitor the reconciliation of the student billing process.
•Review all divisional cash transactions to insure proper internal controls are in place and functioning.
•Provide a high level audit of Iparq vs. Banner reports and provide recommendations regarding collection of annual parking permit, daily permit and citation fees.
•Conduct an audit through Banner each semester of MUNI passes purchased against student transportation fees received.
•Assist Student Leadership & Engagement staff with audits of ASUSF and AGSUSF student activity fee allocations.
•Monitor student organization fee structures to insure compliance with university regulations (i.e., flexi fundraising, club accounts, etc.).
•Conduct reconciliations of Banner, StarRez and CS Gold (student ID management application). Oversee training regarding data input requirements.
•Perform reviews of error logs which detail the interface between StarRez and Banner to confirm completeness and accuracy of the data transfer.
•Work with Facilities/Project Management to reconcile the accuracy of the room table in StarRez to ensure proper allocation of student housing.
•Recommend implementation of process to effectively track customer credits in Koret to allow for easy follow-up and reconciliation.
B.Divisional Technology Applications
•Oversee development, revision and implementation of information technology polices related to StarRez, Iparq and OrgSync to aid in consistent application and the resolution of transaction errors.
•Monitor formal change management process to manage application changes in StarRez.
•Implement an annual review of the roles defined in StarRez to periodically keep the access levels managed.
•Work with ITS to develop automated exception reports and validations to assist in performing daily reconciliations.
•Utilize and develop StarRez system capabilities to automate the load of miscellaneous charges into Banner to reduce the reliance on manual tracking sheets, and perform ongoing reviews of StarRez for process improvement possibilities.
•Serve as a liaison between Student Life Departments and ITS to advocate for technology needs including oversight of technology initiatives (Get Involved Tab, My Career Tab, Etc.).
•Other duties as assigned by the Vice Provost.
A Bachelor’s Degree in Business, Quantitative Economics, Accounting or a related field is required; a related Master’s degree is preferred, as is significant IT experience. Five years of relevant experience required. Knowledge of financial accounting systems and experience with Banner preferred. Strong background in internal controls and accounting with a strong attention to detail. Excellent service and problem-solving skills. Ability to act independently, use judgment and multi-task in a busy environment.
The candidate must possess strong written and oral communication skills and have a commitment to, and understanding of, a diverse, urban institution. A demonstrated interest in, and a commitment to, the mission of a Jesuit institution.
To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com 
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.