This is a halftime position at 17.5 hours per week. The position's schedule is Monday - Friday, 9:00am - 12:30pm.
The Department of Mathematics has an active program of research and teaching at both the undergraduate and graduate levels. There are over 20 full-time faculty members. Upwards of 2500 undergraduate students take courses in the department each year, and there are over 25 graduate students studying for either a masters or doctorate degree. Many members of the department have external funding, and all regularly travel for conference attendance and in the furtherance of research collaborations.
Under general direction, the Staff Assistant independently performs office duties requiring initiative and sound judgment. The wide range of activities in the department requires a great deal of careful coordination and administrative support. Some responsibilities include:
• compiling and producing complex documents and reports;
• proofreading and editing material;
• arranging travel and reimbursements for faculty members;
• preparing expense and budget reports;
• maintaining databases;
• coordinating meetings, events, programs and travel arrangements for visitors;
• acting as department resource in answering questions, resolving problems or directing concerns to the appropriate person;
• and creating and maintaining informational material, including department web pages and newsletter.
The Staff Assistant position also involves working with the public and all of the interpersonal skills that entails, including a friendly and positive demeanor. The department office is a hub of activity; the Staff Assistant must be punctual and reliable; able to independently handle multiple tasks at any given time; and use initiative to adjust priorities as needed. The Staff Assistant is required to learn to independently use TeX to typeset mathematical notation.
• Bachelor's degree
• Minimum of one (1) year of related experience
• Proficiency using Microsoft Office Suite including Word and Excel; the ability to learn and independently use new software, including TeX for mathematical typesetting
• Excellent communication, customer service, and organizational skills
• Ability to multi-task and prioritize
• Ability to lift up to 20 lbs.
Experience in higher education is preferred. Experience with newsletter publishing and html editing is a plus.
Special Work Schedule Requirements:
This is a halftime position at 17.5 hours per week. The position's schedule is Monday - Friday, 9:00am - 12:30pm. Department commencement coordination requires working on commencement Sunday in May.
Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds.