Appointment Type: Classified Staff
Department: Business Affairs 410000 QBA
Position Summary: This recruitment will be used to fill one full-time Cashier 2 position for Business Affairs at Oregon State University (OSU).
Business Affairs is a unit within Finance and Administration for Oregon State University and is responsible for the proper receipt, expenditure, accounting and financial reporting of funds in accordance with appropriate Federal and State regulations, as well as the requirements of the various other public and private sources of University funds. Business Affairs has several sub-units: The Office of Post Award Administration (OPAA) annually administers over 4,500 active grant accounts for research. Payroll is responsible for processing and posting pay data for 11,000 employees monthly totaling more than $580M in compensation annually. The Financial Accounting and Analysis unit is responsible for centralized financial oversight and analysis of university transactions, policies and processes. Its operations encompass more than $280M in vendor payments, and include related functions such as audit coordination, fiscal year-end closing, quality assurance, and financial reporting. The Student Finance units are responsible for the billing and collection of over $225M in tuition and fees annually, receipting and depositing of revenue in excess of $735M annually from all sources, and managing over 32,000 active ID cards and the campus card's many programs including meal plans, door entry, and access to other campus services and events. Procurement, Contracts and Materials Management (PCMM) has the responsibility to work with University departments to establish and manage contracts with a total value in excess of $130 million annually, to oversee the transfer, sale, or disposal of all University surplus property, and to maintain a comprehensively sustainable waste management program with trash disposal as a last resort.
The OSU Cashiers Office is the central site of receipt of funds received by OSU from external sources, students, federal agencies, and funds for gifts, grants, and contracts as well as from funds received from the services provided by OSU departments. Monthly deposits average $30M. Cashiers accounting personnel coordinate SCT Banner processing (check production and SIS feeds to FIS) with colleagues in other sections of Business Affair's Student Finance units. Receipts are received a variety of ways including from students paying in person to funds received electronically via lockbox, web credit card payments, and EFT/ACH payments. The Cashiers Office is also responsible for the processing and distribution of refunds to students with credit balances or excess financial aid as well the safekeeping and distribution of alternative loan checks on behalf of the Financial Aid Department.
The person in this position is responsible for the accurate and timely processing of cash, checks, and other payment documents for Oregon State University. This person issues receipts and allocates payments to the proper accounts. This person creates a positive public image and is expected to provide exceptional customer service and promote goodwill for Oregon State University.
Position Duties: 65% Cashiering Duties:
Receive payments and cash receipts, and allocate to the proper accounts. Verifies cash drawer at the beginning and end of each day. Balances all cash, checks, and direct deposits to amounts entered into the OSU financial database (Banner) system.
Identify mailed payments and prepare for processing by cashiers. This includes determining if payment is for student tuition accounts, scholarships, department revenue, or other programs.
Accept payments at window from students and others paying on behalf of students for charges such as tuition, fees, housing and dining, library, parking, microfilming and copyright, advanced tuition deposits and apply these payments in Banner.
Process deposits from campus departments, completing data entry into Banner and cash tracking software. Revenues are received in the form of cash, checks, and direct deposits on behalf of departments and colleges across campus including the OSU Foundation and county extension offices. Contact departments in order to resolve problems with deposits they have submitted.
Produce "on-demand" checks on behalf of Payroll and Student Accounts units. Follow procedures for updating the OSU electronic documents software (NOLIJ) for these check requests.
Disburse funds including payroll cash advances, emergency student loans, departmental refunds, and student reimbursements. Cash payroll checks under $500.
Make change when requested.
30% Customer Service Duties:
Responds to inquiries from students and parents concerning university policies on payment options, holds on registration and transcripts, financial aid refunds, direct deposit of refunds, alternative loans, emergency loans, student addresses, health insurance payments, and FERPA. Assist/instruct exchange and international students on how to write personal checks and other financial management tips during their temporary stay at OSU. Direct students and parents to other resources on campus. Distribute Alaska loan checks, scholarship checks, and returned refund checks.
5% Other duties as assigned.
Position Duties (continued):
Working Conditions/Work Schedule:
Minimum/Required Qualifications: Two years of cashiering experience exchanging money for purchases and making change. Knowledge of cash management principles and procedures. Microsoft Office skills. Ability to operate a calculator or ten-key adding machine by touch. Ability to work on more than task at a time without compromising accuracy. Ability to communicate financial information effectively in oral and written form to co-workers, students, parents, and auditors.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
Preferred (Special) Qualifications: Banking experience
Demonstrable commitment to promoting and enhancing diversity
Scholarly Outcomes for Position (academic faculty only):
Posting Date: 07-31-2014
For Full Consideration Date:
Closing Date: 08-18-2014
Recommended Full-Time Salary Range: $2014-$2828
Posting Number: 0012864
Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=64561