Appointment Type: Classified Staff
Department: Arts & Sci Business Ctr 391120 QBC
Position Summary: This recruitment will be used to fill one full-time Accountant 1 position for the Arts and Sciences Business Center at Oregon State University.
The purpose of this position is to assist the Arts & Sciences Business Center (ASBC) Finance & Accounting Manager and other professional staff in processing, maintaining, and reviewing official financial records of various clients of the Center. This position plays a critical role by providing fiscal analysis, projections, interpretations, planning and review for all financial aspects of various units within the College. The Accountant 1 serves as advisor to the Department Chairs and faculty on an extensive range of activities encompassing, but not limited to, the instructional program including Extended Campus, administration of research grants and contracts, and administration of all Foundation accounts.
The Arts & Sciences Business Center is responsible for providing administrative, human resources, and business services to the College of Education, the College of Liberal Arts, the College of Science, and the Honors College.
Position Duties: 65% Accounting:
Prepare invoices for processing which includes sorting, analyzing, coding, and scanning documents. Post entries to the OSU Banner Financial Information System (FIS); process invoices, journal vouchers, and reimbursements; research and audit documentation and authorizations for transactions; assign and/or verify account codes and indexes; prepare payment requests, vendor maintenance, and purchase orders. Track errors through the accounting system, preparing correcting and adjusting journal vouchers by allocating debits and credits, assigning appropriate account codes and activity codes as needed and ensuring proper audit trail.
Analyzing and interpret all accounting activities. Oversee and ensure compliance with rules and regulations as set forth by the State of Oregon, Oregon University System and the Oregon State Board of Higher Education within all areas of business including purchasing, travel, budget, and research as well as establishing and implementing accounting controls in each of those areas of business; provide problem solving through an overall understanding of accounting standards set forth by the above entities as well as various other public entities and private organizations. Review, balance, and close all funds according to OSU year-end procedures.
Prepare personal service contracts and personal service invoices, Cash-To-Accompany, vendor maintenance forms, and travel reimbursements as required. Apply knowledge of travel policies and procedures to comply with university guidelines. Maintain travel authorization and reimbursement logs for all travelers. Track airline and ticket type to apply against travel agency vouchers.
Archive and purge annually per OSU policies and procedures. Apply generally accepted accounting principles and controls to all fiscal functions.
Enter non-FIS transactions into an Access database for grant reporting and produce regular FIS Data Warehouse transaction detail reports for reconciliation. Compile financial information, budget reports and special reports as assigned; create and run Data Warehouse reports; create spreadsheets and/or manipulate data for existing spreadsheets.
Track and redistribute expenses from the OSU Foundation clearing account to the appropriate Foundation fund, organization, and account number, making corrections as needed.
Distribute monthly purchase card charges appropriately. Track any errors on monthly statements, contact vendors, and request transaction adjustments as necessary.
Position Duties (continued): 30% Budgeting:
Control and manage expenditures from the departments' state and grant funds. Analyze, interpret, monitor, and recommend course of action in the use of state and research funds. Compare balances to budget for compliance or variance. Forecast income projections and budget requirements for all business aspects of the departments, including extended campus, Summer Session, ROH, course and field trip fees, and recovered sabbatical. Advise Principal Investigators and coordinate the preparation for grant and contract budgets for supported units. Advise Chairs and Principal Investigators in fiscal projections and cost-sharing commitments. Reconcile grant funds; prepare and distribute monthly reports to Principal Investigators. Assist Center Coordinator in other client budget operations as necessary.
Provide backup support for various accounting functions and assist with other financial management activities. Other tasks and duties as assigned.
Working Conditions/Work Schedule: This position may require sitting at a computer terminal for long periods of time as well as trips across campus to various meetings or to deliver/pick up needed documents.
Minimum/Required Qualifications: Bachelor's degree with CPA or PA certificate; OR Bachelor's degree with 30 quarter (20 semester) hours of college-level Accounting, OR 30 quarter (20 semester) hours of Accounting courses and three years of Accounting experience.
*Accounting experience must include at least 3 of the following: Preparing transactions to be recorded in records of original entry; Preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries; Summarizing data from a ledger to a trial balance; Closing accounts at the end of an accounting period; Applying PC spreadsheet, database, and word processing software; Processing data using a computer.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Expertise in Microsoft Office suite to include Excel, Access, and Word.
Accuracy, attention to detail, and an understanding of basic accounting tenets.
Ability to multi-task in a busy, fast-paced office environment with frequent interruptions.
Ability to maintain confidentiality and deal with sensitive materials.
Ability to apply knowledge, think independently, and use organizational & analytical skills to anticipate and solve problems.
Experience entering, compiling, and reporting financial information.
Experience communicating policies and procedures.
Excellent verbal and written communication skills.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
Preferred (Special) Qualifications: Experience in a central business office environment.
Knowledge of GAAP, OMB Circulars, Cost Accounting Standards.
Expertise in Banner FIS and FIS Data Warehouse.
Knowledge of governmental accounting methods and financial practices.
Knowledge of public, non-profit research accounting methods and practices.
Knowledge of grant-related policies, procedures, and tasks
A demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only):
Posting Date: 07-16-2014
For Full Consideration Date: 07-30-2014
Closing Date: 08-07-2014
Recommended Full-Time Salary Range: $3094-$4724
Posting Number: 0012746
Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=64433