Director of Prospect Management

United States, North America
Jul 24, 2014

Saint Mary's College of California

Director of Prospect Management

Closing Date/Time: Sun. 09/07/14 11:59 PM Pacific Time
Salary: Depends on Qualifications
Job Type: Full-Time
Location: Main Campus, 1928 Saint Mary's Road, Moraga, CA 94556, California


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


Reporting to the Director of Major Gifts, the Director of Prospect Management is responsible for in-depth research, predictive modeling, statistical anaysis, proactive management of pipeline data and development in coordination with the gift officers, identification of prospects, proactive research, prospect ratings, and prospect management. The Director of Prospect management will also help direct data cleansing to ensure an accuate prospect pool.

1. Oversee development research program, ensuring that it continuously evolves to meet the College’s development plans and to ensure that the College’s research efforts keeps up with the constantly changing field of prospect research. Focus on predictive modeling and statistical analysis. Establish guidelines for quality-control of research products and establish performance goals for researchers.

2. Oversee a prospect identification program to continually identify new prospects for Saint Mary’s and for specific projects and programs as development needs arise. Pro-active management of prospect pipeline data, in coordination with the gift officers.

3. Oversee services for in-depth research for development staff to ensure that fundraisers receive timely, accurate, and complete information needed to work with prospects. Develop reports and tracking methods for development officers.

4. In cooperation with colleagues, proactively oversee a prospect management system to help ensure that prospects in the system are managed effectively and to move prospects through phases of discovery, cultivation, solicitation and stewardship including integration of donor research and contact data.
Oversee data entry of research information on prospect database to ensure timeliness and accuracy of information. Keep current on prospect research field to ensure that our program continues to be proactive and cutting edge; maintain an understanding of the field of development and the role prospect research plays in that process.

5. Provide database system training and support to Development Office staff; aassist with Trustee, Regent, Alumni and Advisory Board volunteer development.

6. Develop unit goals, policies and procedures by providing input to the management team regarding how the unit can support overall advancement plans and various fundraising activities.
Actively participate in unit and development staff meetings and carry out assigned tasks resulting from discussions.

Experience and Qualifications:

Bachelors degree and 5-7 years experience in prospect research, financial research, or fundraising and supervising staff in higher education or similar settings. Direct experience working within a comprehensive campaign. A Masters degree, highly desirable.

Strong analytical, computer skills; proficiency with research tools (e.g. Lexis/Nexus, etc.) and with Microsoft Office tools including Word, Excel and PowerPoint, email and internet usage. Experience with Datatel database products highly desirable.

Ability to communicate with technical staff, and non-technical staff and a demonstrated understanding of data analysis.

Attention to detail and strong communication skills, along with significant organizational and management skills required. Ability to define goals and objectives, identify target audiences, and develop and implement strategic plans to accomplish prospect research goals. Demonstrated supervisory experience required.

Other Requirements: Demonstrated research abilities and an understanding of the role of prospect research in the fundraising process.

Supplemental Information:

Please apply on-line at

1) Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

2) A resume

3) The name and contact information for three (3) professional references.

Candidates who become finalists will be expected to sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, and the Campus Sex Crimes Prevention Act

Notification with regard to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, and the Campus Sex Crimes Prevention Act.

As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, Saint Mary’s College of California through its Department of Public Safety, annually provides notice and makes available copies of the Annual Security Report, to the campus community, prospective students, employees and the public. Each Security Report includes statistics for the past three years concerning crimes and incidents (whether they occurred on campus, in off-campus building and property owned or controlled by the College, or on public property adjacent to campus) reported to campus security authorities. Each Security Report also provides campus policies and practices concerning security – how to report sexual assaults and other crimes, crime prevention efforts, policies/laws governing alcohol and drugs, victims’ assistance programs, student discipline, college resources, and other matters. The Security Report is publicly available electronically or hard copy in the following ways: electronically:; in person: Department of Public Safety, Administrative Office, Assumption Hall: or by or by Mail or Telephone Request: Department of Public Safety, P.O. Box 3111, Moraga, CA 94575-3111 (925) 631-4052.

In addition, as provided by the Campus Sex Crimes Prevention Act, the Contra Costa County Sheriff’s Office maintains a Megan’s Law database of sex crime offenders, which information may be obtained from the Sheriff’s office located at 500 Court Street, Martinez, Monday-Friday, 9 am to 4 pm.