Sr Event Planner

Boulder, Boulder County
Jul 24, 2014

Posting Description: *Who We Are* UMC Events Planning & Catering is a full-service event planning resource for CU and the Boulder area. From our beautiful outdoor locations with spectacular views of the Flatirons to the largest ballroom in Boulder, we have the perfect space for any event. Our full-event support staff helps clients produce events from the planning stage to the finishing touches. *Key Responsibilities* The Sr. Event Planner leads the event contracting process: _Initiates contract process_ Oversees sales contract process involving student organizations, University Departments, Non-University customers, and other vendors and ensures insurance requirements are met per the Universities Risk Management Department. _Reserves Meeting Spaces Within the UMC and Non-academic spaces on campus for large, multiple venue,or VIP events_ Position schedules large, multiple venue, or VIP events, including weddings. Position schedules UMC and non-academic scheduling spaces using the EMS Scheduling systems and R-25 software programs or customer's reservation requests for all eligible student organizations, University departments, University organizations and the Boulder community at large. Ensures completed room reservation information is provided to the customer and the appropriate university departments. _Handles Large or VIP Client Catering Requests_ Position schedules large, multiple venue, and VIP events including weddings. Position handles large or VIP client catering requests for a wide variety of meetings and events. Position advises client on menu options that best fits their needs and budget. Information is entered into the EATEC software and information is distributed to the appropriate UMC department such as the production kitchen, bakery, and Catering Operations _Supervises 1.5 FTE Student Hourly Staff_ Position supervises 1.5 FTE student hourly staff positions including hiring, training and supervising student staff. Position determines daily work assignments as well as advises and offers alternatives actions to meet intended goals , as well as, to meet the mission of the department. Position performs performance evaluations and administers corrective actions when needed in consultation with Area Manager. _This position also:_ Works closely with UMC Events Billing Coordinator to ensure daily billing is accurate and complete before forwarding billing on to the UMC Business office. Position works closely with UMC Events Billing Coordinator to ensure accuracy of the SOSFO data base at the beginning of the Academic year. Updates operation manuals and trains staff on new procedures and policies to ensure compliance and expected outcomes are met. Assists staff with event setup or catering support- Position will be expected to assist setup staff with event setup and support Catering Operation staff as needed to ensure success of events. Sits on committees as necessary such as the UMC Diversity committee, UMC MAG committee, CAS assessment committee, Events Planning marketing committees and etc. Position may be required to perform other administrative duties as assigned by upper level supervisors. *What we can offer:* $38,000 per year, paid monthly The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition reimbursement and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. --- *What you should know:* Some weekend and night work may be required, depending on the department needs. --- *Important Notes:* _Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. There may be questions at the end of this application related to these qualifications and competencies; your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process._ _The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history._ _The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work._ --- The University of Colorado is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy), disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Boulder Campus Title IX Coordinator by calling 303-492-2127 or to the Office of Civil Rights. In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at or (303) 492-6475.

Minimum Qualifications: *What We Require* - A bachelors degree from an accredited college or university - 2 years experience in event management or food service catering operations or a combination of both - Experience in the use of a scheduling or food service software system (i.e. EMS, R-25, Eatec, etc)

Required Competencies/Knowledge, Skills, and Abilities:

Desired Qualifications: *What We'd Like* -A bachelor's degree from an accredited college or university in either a field of Culinary Arts, Hospitality Management, Business, or related field - 1 year supervisory experience - 5 years experience in event management or a Food Service Catering Operation or combination of both

Campus: Boulder