Accounting and Payroll Specialist

Boulder, Boulder County
Jul 24, 2014
Jobs Outside Higher Education
Businesses & Consultants

Posting Description: *Who we are:* The College of Engineering and Applied Science (CEAS) has launched a strategic growth plan to double the size of the college while increasing quality. If you want to be part of a dynamic, growing college, this is the place. * Our college has a tradition of excellence in engineering education and research dating back to 1893. * Our strengths in integrated and discovery learning and in engineering for global society deliver an unrivaled university experience to students. * Our faculty and students collaborate across the disciplines and with our many external partners on solutions to the world's greatest challenges in aerospace, biotechnology, energy, and other fields. * We promote an environment of inclusive excellence where the diversity of our students, faculty, and staff provides an enriched experience for all members of our community and helps to prepare students for careers in an increasingly global workforce. The Dean's Office provides administrative support and guidance to more than one dozen departments and programs, and is responsible for ensuring the overall effectiveness of CEAS. *What your key responsibilities will be:* As the Accounting and Payroll Specialist, your key responsibilities will be: _Financial Account Maintenance:_ * Process journal entries and provide backup budget journal entry support * Coordinate property accounting for CEAS Dean's Office * Coordinate Concur PCARD, Travel Card, and reimbursement processing * Submit purchasing requests in CU Marketplace * Reviews and reconciles monthly statements for CEAS accounts and initiates corrections * Assist with annual survey data and budget data collection * Provide backup support to the Manager of Budget and Finance, as well as provide financial support to departments, as needed. _Human Resources and Payroll:_ * Coordinate and enter monthly time collection for Dean' Office staff plus a few additional CEAS programs * Process payroll expense transfers, hand drawn warrant requests, and additional pay forms * Reviews and approves faculty summer appointments in HRMS, ensuring compliance with the 3/9 Rule * Provides basic guidance on appropriate type of student appointment; enters and approves appointments for all student hourly employees in the Dean's Office * Collaborates with the Director of Human Resources on Family Medical Leave (FML) requests; maintains FML records and advises employees and supervisors regarding FML, consulting with the Office of Labor Relations as needed * Schedules meetings, reserves meeting rooms; scans, copies, and distributes data for review; * Manages the faculty and staff paper files, and determines what can be destroyed, stored electronically, or stored as paper files * Oversees tracking of annual plans, evaluations, and coaching sessions for classified employees, and communicates reminders and deadlines to supervisors * Serves as backup to the Director of Human Resources during planned absences or as needed * Helps with Dean's Office events as needed * Provides coverage for Dean's Executive Assistant as needed * Assists with keeping faculty and staff policies and procedures on the CEAS website updated. --- *What we can offer:* The salary for this position is $3,350-$3,700 per month. Pay Grade: T10 The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition reimbursement and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. --- *What you should know:* The person in this position must have the ability to adjust his/her schedule as needed to accommodate busy work times. --- *Important Notes:* _Application materials will be reviewed to determine if you meet the minimum qualifications for the position. *Applications MUST be completed in their entirety, including job title, duties, months and years employed from and employed to, and hours per week worked.* (Minimum experience requirements are calculated on a full time 40 hour a week equivalent.) Resumes will not be accepted in place of the official Classified Staff Online Application. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and preferred qualifications on your application. There may be questions at the end of this application related to these qualifications and competencies, your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process._ If your application is rejected, you will be notified. Contact the HR Consultant within five days of notice to discuss the rejection. If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the comparative analysis process, including conduct or content of an examination, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice of elimination from consideration or knowledge of the action you are challenging. Scores and ranks are NOT appealable. Please see the information about your appeal rights and forms at the following link: Forms should be faxed to 303/866-5038 or delivered to 1525 Sherman Street, 4th Floor, Denver, CO 80203. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. *Veterans: _Qualified veterans and surviving spouses are eligible for veteran's preference. If you were honorably discharged and served during one of the periods for which the federal government awards veteran's preference, please attach your DD214 to this posting._* _Appointment to this vacancy, or vacancies, represented by this announcement is (are) expected to be from the eligible list created. However, there is a possibility that the appointment(s) may be filled by another method of appointment due to valid articulated business reasons._ _The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Further, all employees must submit to the self-disclosure requirements outlined in the campus background check policy available at _The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work._ The University of Colorado is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy), disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Boulder Campus Title IX Coordinator by calling 303-492-2127 or to the Office of Civil Rights. In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at or (303) 492-6475.

Minimum Qualifications: *What we require:* * *Must be a current Colorado resident in order to apply.* * Three years of work experience related to accounting, finance, human resources, and/or payroll support. * A bachelor's degree from an accredited college, university or non-correspondence school course work related to the work assignment may substitute for the required experience.

Required Competencies/Knowledge, Skills, and Abilities: *What you will need:* * Excellent communication, interpersonal, and organizational skills. * Ability to work independently as well as on a team. * Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. * Ability to adjust schedule as needed to accommodate busy work times.

Desired Qualifications: *What we'd like you to have:* * Experience working in a higher education setting. * Experience utilizing CU Marketplace, Purchase Order, or Standing Purchase Order. * Experience utilizing Concur expense system. * Experience with PeopleSoft HRMS and Finance, COGNOS financial reporting. * Strong attention to detail and accuracy. * Critical thinking and problem solving skills. * Professional work experience in accounting, finance, human resources, and/or payroll support. _Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified._

Campus: Boulder