Senior Financial Analyst
Req No.: 2014-0467
Location: UCI Campus - Irvine
Under the supervision of the Director of Finance & Business Operations, the Sr. Finance Analyst works collaboratively on the Housing Administrative Services (HAS) Finance Team maintaining cooperative oversight of financial operations for the department which include assuring accuracy, integrity, and compliance of fiscal operations and budget reporting for each assigned area. The position is located in HAS which is the central administrative arm of Student Housing that oversees the entire operation of the department, employs over 600 professional and student staff, and has an $80M operating budget in addition to a multi-year capital project budget. The incumbent independently performs high-level, complex financial analysis, forecasting, and capital project account administration. Responsibilities include independent research, analysis, development of sound recommendations and preparation of comprehensive financial reports that are used to aid in strategic fiscal planning which have widespread impact. The incumbent serves as a liaison and subject matter expert in budget management and accounting procedures to Student Housing Business Managers who oversee budgets in six different residential communities. As such, the incumbent responds to budget inquiries, evaluates financial reports submitted by each as well as prepares budget narratives and make recommendations to identify and rectify potential fiscal issues. The position assists with comprehensive Accounts Receivable operations, which has oversight of approximately 8,000 resident accounts. Duties also include conducting training in the areas of financial operations, forecasting, account management, budget development and report preparation. The incumbent serves on workgroups and committees as needed to develop operational efficiency and process improvements.
Salary: Annual $57,886.00
Work Schedule: 8-5, M-F
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.
View Job Description for the position requirements.
Job Essential Function 1
Percent of Time: 65%
65% - Budget Management & Financial Operations
Works with the Director of Finance & Business Operations to facilitate the process and development of Student Housing s annual budget from the initial budget development phase to the compilation of the annual Budget Document. Develop room & board rate strategies, compute cost-per-contract rates, propose recharge and assessment distribution methodologies for allocating overhead costs to housing communities, create charts & graphs and prepare comprehensive compilation reports. Update budget report templates for use by Housing Business Managers, including the formulation of payroll & benefits projections.
Perform high-level, complex research and analysis to aid in strategic financial planning and management of Student Housing s comprehensive budget, including the operating budget, major maintenance budgets and capital project account budgets. Conduct extensive financial & analytical studies including cost-benefit analysis, income & expense trend analysis and develop strategies to achieve sound objectives related to financial performance, efficiencies and operational issues. Compose budget report narratives based on evaluation of financial reports submitted by Housing managers. Present findings and recommendations to Director of Finance, for use in long-range financial planning.
Oversee the collection and analysis of departmental monthly, quarterly and annual budget reports from six housing communities and Housing s central administrative unit. Evaluate the validity, accuracy, reasonableness, and integrity of unit s income and expense projections; identifying areas of concern. Report non-compliance issues with University or departmental guidelines/procedures. Facilitate the management of the Housing Administrative Services (HAS) operating budget, including the HAS Recharge and Campus Assessments. Provide financial and analytical support to HAS Directors - assisting with the development of income & expense trend analysis to aid in the development of forecasts. Respond to budgetary inquiries and provide analytical data, as needed, to support Housing managers in the development & management of their budgets.
Generate clear and precise budget narratives for the Director of Finance, articulating critical fiscal issues, citing potential negative impact and making recommendations to remedy prospective issues. Conduct analytical studies and develop adhoc financial reports, as needed, for use in decision-making by Student Housing s Budget Advisory Committee (Associate Vice Chancellor Student Affairs, Sr. Executive Director Housing, Associate Vice Chancellor Planning & Budget, Director Capital Project and Asset Management, Student Affairs Budget Officer, and Principal Budget Analyst Budget Office). Submit cost control recommendations, streamlining of departmental purchases and implementing innovative income-generating ideas.
Manage comprehensive, multi-year funded major maintenance and capital project budgets. Download expenditures from database system on a monthly basis and properly allocate expenses to each project based on pre-determined project code assignments. Troubleshoot fiscal issues related to each project as well as reporting any discrepancies on general ledgers, and/or reports. Submit project expense reports to each unit manager for input of projections. Collect projections from unit managers and prepare monthly major maintenance & capital project compilation reports. Ensure project costs are in alignment with Housing s stated budget plan. Advise Director of Finance of any deviations from annual budget plan and of abnormal spending patterns, including projected deficits and/or surpluses. Work closely with Housing managers to resolve discrepancies and other accounting or procedural issues. Oversee preparation of transfer of funds requests to resolve surpluses/deficits.
Propose sound methodologies to project salaries and benefits; particularly for vacant positions. Recommend rational approaches & methodologies for fair distribution of HAS Recharge, including campus assessments. Review quarterly staffing provisions report making calculations and adjustments to provisions to balance the report against the Permanent Budget System.
Work closely with the Director of Finance during the execution of fiscal close operations. Monitor and report daily financial status and account balances; ensuring each housing unit/community is on target to meet their required net revenue and planned contribution assessments. Review accruals - ensuring no double-booking of expenses, prepare closing budget realignment journal entries, troubleshoot potential account issues, advising Director of Finance concerning any potential issues. Prepare final net revenue financial standing report, ensuring accuracy of year-end accounting entries and balances.
Supervise student staff in the preparation of financial journal entries as necessary to realign approved budgets. Ensure proper preparation and entry of accounting journals and purchasing documents into to UCI s accounting system such as the Kuali Financial System (KFS). Oversee the HAS PalCard review & audit procedures, ensuring compliance to university and departmental policies, practices & procedures. Ensure proper reconciliations, record management and retention of accounting documents according to University internal auditing standards. Oversight of monthly deposits using the Cashiering Online Deposit system(COD).
Other duties as assigned.
Job Essential Function 2
Percent of Time: 30%
30% - Accounts Receivable Management:
Work closely with the Assistant Director of Accounts Receivable and the Assistant Director of Financial Operations, assisting in the management of approximately 8,000 undergraduate and graduate student resident accounts, totaling over $80M annually. Must understand and apply undergraduate and graduate housing community business rules and procedures in the management of student and non-student resident accounts. This includes understanding billing codes, data analysis of information in the Online Student Communities Assignments & Accounts Receivable system (OSCAR) in addition to the Graduate & Family Housing Billing and Receivables system (BAR).
Assist as needed in the oversight and management of A/R transactions related to reassignments, cancellations, lease renewals, and verification of income/earnings and occupancy. Work collaboratively with HAS Student Account Counselors, as needed, to reconcile delinquent account reports with A/R financial reports. Assist with troubleshooting issues related to student accounts, ensuring proper billing from OSCAR to student resident s ZotBill as well as ensuring accurate payment allocation and earnings distribution of communities income.
Assists with non-student resident accounts in customized A/R management system, including summer session clients, subleases and others, as applicable. Assist with A/R ledger review, reconciliation, financial journals, annual audits, and write-offs.
Assist in A/R closing, as needed, including audit processes and year-end reports. In collaboration with the Assistant Director of Accounts Receivable and the Assistant Director of Financial Operations, evaluate the automated A/R system on an on-going basis for efficiency and accuracy; making recommendations as needed to improve operations.
Other duties as assigned.
Job Essential Function 3
Percent of Time: 5%
5% - Committees & Workgroups
Serve on departmental and campuswide committees & workgroups. Conduct financial/accounting training sessions for the Financial & Administrative Collaborative Team (FACT) related to Finance & Business Operations. In collaboration with the Director of Finance & Business Operations, develop training for Business Managers, as needed, in the areas of the campus financial system, database system(s), Excel spreadsheets, executing purchasing operations, process mapping and budget report preparation, including budget development.
b) Special projects & other duties as assigned.
SKILLS, KNOWLEDGE AND ABILITIES:
5 to 10 years comprehensive financial, analytical, budget development and management experience in a complex, fast-paced business environment.
Thorough knowledge of UC (or comparable) accounting, budgeting and auditing policies and procedures.
Demonstrated proficiency in employing effective strategies to conduct research, identify, interpret and analyze complex financial problems and make prudent recommendations to resolve related issues.
Advanced skill level to develop sound recommendations based on in-depth fiscal analysis and research.
Professional oral and written communication skills to effectively convey complex information to a wide variety of executives and managers
Effective interpersonal skills to develop and maintain effective professional relationships and partnerships.
Excellent mathematical and reasoning skills
Ability to analyze situations and define problems, identify relevant factors, formulate recommendations for action and present alternatives verbally or in writing.
Ability to develop accurate projections based on independent analysis.
Advanced level computer skills including Excel, database applications, Office suite and UC or comparable automated financial systems.
Thorough knowledge of UC, or comparable, accounting, budget and auditing principles and procedures.
Ability to develop polished, executive level summaries and reports.
Superior organizational skills and demonstrated ability to effectively prioritize and manage multiple complex, time-sensitive projects with competing demands in a fast-paced business environment.
Demonstrated ability to work toward long range goals and objectives while maintaining an active daily calendar of short term priorities.
Skill in working independently & following through on assignments with minimal direction.
Ability to maintain strict confidentiality of privileged information.
BA/BS in related business field, or equivalent combination of education and experience.
Demonstrated knowledge of and experience with UC financial systems and accounting policies & procedures
Knowledge of Student Housing business processes, or similar multifaceted business processes
Masters of Business Administration (MBA)
Student Housing business operations & policies.
Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
Crawl: Not Applicable
Handle Objects: Not Applicable
Push/Pull: Not Applicable
Reach Above Shoulder Level: Occasionally
Use Fine Finger Movements: Frequently
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Perform Calculations: Constantly
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Occasionally
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not Applicable
Other Working Conditions:
May occasionally work overtime or weekends during peak business operations.