Senior Contract and Grant Analyst
Req No.: 2014-0662
Location: UCI Medical Center - Orange
Under the direction of the Research Development and Operations Manager, the incumbent
serves as Senior Contract and Grant Analyst for research administration in the Department of
Medicine (DOM). Duties include mainly Pre Award, and occasional Post Award, support
services. The Senior C&G Analyst assists Principal Investigators with all activities related to the
administration of sponsored agreements including: proposal and budget development and
review; clinical study budget cost coverage analysis and negotiation; regulatory application
processes and approvals, adherence to agency and campus contract and grant policies and
procedures, and serves as a liaison between campus offices on behalf of the faculty and DOM.
Additionally, the incumbent aids supervisor in preparation of all DOM research administration
reports and will work with Division MSOs on division-specific reporting.
Salary: Monthly $4,823.83 - $6,559.00
Work Schedule: 8-5, M-F
Position may require some non-routine work hours in order to meet grant
proposal or research subject protocol deadlines. Position will require travel
between UCI (Irvine) and UCI Medical Center (Orange) campuses a distance of
approximately 13 miles one way. DMV Pull
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.
View Job Description for the position requirements.
Job Essential Function 1
Percent of Time: 20%
Prepare and review of Department of Medicine (DOM) proposals to ensure:
accurate and appropriate budget requests are made; proposal content is well
articulated and follows agency regulations; proposal is responsive to sponsor
interests and guidelines.
Manage DOM research review and tracking procedures requiring logging in and
out of DOM research documents requiring Chair approval: including managing a
proposal and award database (MS Access), a regulatory committee application
database (MS Access) and an electronic library of all logged documents.
Determine DOM policies and procedures and implement changes to meet
federal, state and University requirements as implemented by CAS.
Provide oversight in interpreting agency guidelines, restrictions and
regulations pertaining to various sources of support and ensure timely
dissemination of this information.
Aid faculty in routing proposals for approvals to DOM, School of Medicine
(SOM) Dean s Office and Sponsored Projects Administration (SPA) and act as a
liaison between DOM, faculty, and the aforementioned campus offices to act
promptly in addressing revision requests.
Provide training and/or assistance to faculty or departments in the preparation
of grant proposals and routing procedures as needed.
Review DOM IRB, IACUC, IBC, and hSCRO applications for Chair s signature to
ensure research is compliant and that there are adequate resources and funds
available to support the performance of the research.
Assist faculty and staff in developing regulatory applications and provide
training as needed.
Job Essential Function 2
Percent of Time: 50%
PROPOSAL/PROTOCOL DEVELOPMENT AND BUDGET NEGOTIATION
Working with DOM investigators, prepare proposal budgets, develop IRB
submissions, and conduct budget negotiations for extramurally funded projects,
including both federal and non-federal sponsors. Included as day to day activities
Advising faculty on the interpretation of guidelines;
Insuring compliance with University policy and agency regulations;
Analyze and develop contract and grant proposal budgets, including
researching expenditure trends to capture adequate funding needs;
Assist faculty in creating budget justifications;
Ensure human protocols and other regulatory approvals are submitted;
Work with billing compliance office and CRFA to insure compliance with
appropriate federal, state, and University regulations;
Conduct cost coverage analysis of industry sponsored clinical research budgets
and engages in budget negotiations directly with for-profit sponsors of clinical
trials and research.
Job Essential Function 3
Percent of Time: 25%
ANALYSIS AND REPORTING
Independently responsible for the day to day management of contract and grant
awards in the DOM. These responsibilities include:
collecting and summarizing relevant data into monthly reports;
conducting cost coverage analysis of industry sponsored clinical research
provide long-range financial forecasting;
recommend strategies and/or policy/procedural changes for problem
resolution ensuring fund solvency;
oversee proper financial data and records maintenance for accounting and
auditing purposes consistent with Federal, University and SOM policy and
Job Essential Function 4
Percent of Time: 5%
OTHER DUTIES AS REQUIRED
Attend appropriate trainings to acquire professional knowledge of laws and
regulations governing award administration and UCI campus procedures.
Miscellaneous duties as assigned.
SKILLS, KNOWLEDGE AND ABILITIES:
Bachelor's degree in science, health profession or communication or equivalent combination of
education and level of experience
Working knowledge of Office of Management and Budget (OMB) Circulars, A-21, A-110, A-122
Excellent interpersonal skills
Excellent oral and written communication skills
Analytical skills to address complex materials
Excellent organizational skills
Excellent team spirit and consensus building skills
Working knowledge of National Institutes of Health (NIH) Grants Policy Statement.
Knowledge of Cost Accounting Standards (CAS)
Knowledge of the Belmont Report.
Working knowledge of 45 CFR Part 48 for protection of human subjects in research
Working knowledge of FDA Regulations at 21 CFR Parts 50 and 312
Working knowledge of HIPAA
Working knowledge of 42 CFR Part 50 for Objectivity in Research
Working knowledge of guidelines for health and safety operating procedures for laboratory
Working knowledge of the Animal Welfare Act 7 U.S.C. 2131
Working knowledge of AAALAC standards for use and care of research animals
Knowledge of UC policies and procedures governing research administration
Experience in an academic medical center
Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
Crawl: Not Applicable
Climb: Not Applicable
Handle Objects: Frequently
Reach Above Shoulder Level: Frequently
Use Fine Finger Movements: Occasionally
Carry/Lift Loads up to 25 Pounds: Frequently
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Perform Calculations: Constantly
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Occasionally
Construction Activities: Occasionally
Contact with Water/Liquids: Occasionally
Drive Motorized Equipment: Not Applicable
Confined Spaces: Occasionally
Elevated Work Location: Not Applicable
Radioactive Materials: Occasionally
Temperature Variations: Occasionally
Gas System: Occasionally
Other Working Conditions:
Occasionally Public speaking