Appointment Type: Classified Staff
Department: Arts & Sci Business Ctr 391120 QBC
Position Summary: This recruitment will be used to fill one full-time Accounting Technician position for the Arts and Sciences Business Center at Oregon State University.
The purpose of this position is to assist the Arts & Sciences Business Center (ASBC) Finance & Accounting Managers and other professional staff in processing, maintaining, and reviewing official financial records of various clients of the Center.
The Arts & Sciences Business Center is responsible for providing administrative, human resources, and business services to the College of Education, the College of Liberal Arts, the College of Science, and the Honors College.
Position Duties: 50% Prepare Accounting Documents
Prepare invoices for processing which includes sorting, analyzing, coding, and scanning documents.
Post entries to the OSU Banner Financial Information System (FIS); process invoices, journal vouchers, and reimbursements; research and audit documentation and authorizations for transactions; assign and/or verify account codes and indexes; prepare payment requests, vendor maintenance, and purchase orders.
Track errors through the accounting system, preparing correcting and adjusting journal vouchers by allocating debits and credits, assigning appropriate account codes and activity codes as needed and ensuring proper audit trail.
Prepare personal service contracts and personal service invoices, vendor maintenance forms, and travel reimbursements as required. Apply knowledge of travel policies and procedures to comply with university guidelines. Maintain travel authorization and reimbursement logs for all travelers. Track airline and ticket type to apply against travel agency vouchers.
Archive and purge annually per OSU policies and procedures. Apply generally accepted accounting principles and controls to all fiscal functions.
Compile financial information, budget reports and special reports as assigned; create and run Data Warehouse reports; create spreadsheets and/or manipulate data for existing spreadsheets.
10% Grant Work
Track and redistribute expenses from the OSU Foundation clearing account to the appropriate Foundation fund, organization, and account number, making corrections as needed.
10% Reconcile Card Charges
Distribute monthly purchase card charges appropriately. Track any errors on monthly statements, contact vendors, and request transaction adjustments as necessary.
5% Lead Work
Provide lead work for two student workers, including planning, assigning and approving work.
5% Backup Support & Miscellaneous
Provide backup support for various accounting functions and assist with other financial management activities. Other tasks and duties as assigned.
Position Duties (continued):
Working Conditions/Work Schedule: This position may require sitting at a computer terminal for long periods of time as well as trips across campus to various meetings or to deliver/pick up needed documents.
Minimum/Required Qualifications: 12 quarter hours (8 semester hours) of Accounting courses AND one of the following: An Associates Degree in Accounting; OR One year of experience that includes entering, compiling and/or reporting financial information; OR An equivalent combination of education and experience.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Expertise in Microsoft Office suite to include Excel, Access, and Word.
Excellent verbal and written communication skills.
Accuracy, attention to detail, and an understanding of basic accounting tenets.
Ability to multi-task in a busy, fast-paced office environment with frequent interruptions.
Ability to maintain confidentiality and deal with sensitive materials.
Ability to apply knowledge, think independently, and use organizational & analytical skills to anticipate and solve problems.
Experience entering, compiling, and reporting financial information.
Experience communicating policies and procedures.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
Preferred (Special) Qualifications: Experience in a central business office environment.
Expertise in Banner FIS and FIS Data Warehouse.
Knowledge of governmental accounting methods and financial practices.
Knowledge of public, non-profit research accounting methods and practices.
A demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only):
Posting Date: 07-22-2014
For Full Consideration Date: 08-06-2014
Closing Date: 08-13-2014
Recommended Full-Time Salary Range: $2235-$3243
Posting Number: 0012837
Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=64530