Administrative Assistant

Tallahassee, Leon County
Jul 23, 2014

Job ID: 37518

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 07/23/2014

Department of Athletics - Administration

Responsible for coordinating the activities of the two Deputy Directors of Athletics (maintaining calendars, scheduling meetings, securing locations).
Responsible for greeting visitors, answering calls and questions related to Athletics or routing to the appropriate department/individual. Office location is the first point of contact for visitors to the Administrative Suite, so responsibilities will include routing visitors to the appropriate area and maintaining the professional appearance of the Suite area.
Assists in the preparation of correspondence, research, meeting materials, and special projects for Athletics Administrators.
Assists in the planning, promotion and organization of departmental special events as well as meetings for the Executive Staff including securing location, determining catering needs, preparing materials, and tracking various expenditures. Manages invitations and responses and other essential event coordination.

A high school diploma or equivalent and two years relevant experience. Proficient experience with Microsoft Office applications (Word, Excel, Outlook, Publisher) or comparable software.
Professional demeanor and ability to communicate effectively, both verbally and in writing.
Ability to prioritize, organize and perform multiple work assignments simultaneously.
Ability to work scheduled hours to include evening and weekend hours.

Background Check Requirements
This position requires successful completion of a criminal history background check.

Pay Plan
This is an USPS (University Support Personnel System) position.

How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and all education details even if attaching a resume.

Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the close date of the job opening.

This position is being re-advertised. Previous applicants need not reapply.

Confidentiality Policy
This position requires compliance with University confidentiality policies.

Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: