Director, Financial Aid and Veteran's Services

Location
Butte Valley, Butte County / Oroville, Butte County / Pulga, Butte County / Yankee Hill, Butte County
Posted
Jul 23, 2014


BUTTE-GLENN COMMUNITY COLLEGE DISTRICT

Director, Financial Aid and Veteran's Services

Opening Date/Time: Tue. 07/22/14 12:00 AM Pacific Time
Closing Date/Time: Tue. 09/02/14 4:00 PM Pacific Time
Salary: Not Displayed
Job Type: Full-Time
Location: Main Campus, California
Department: Student Services

Exempt Full-time, 12 months per year.
MSC-Range 19; $94,332.06 per year.

OVERVIEW:
Under the direction of an administrator, administers and supervises College Financial Aid and Veterans programs and services, ensuring compliance with requirements and regulations of the College and of funding organizations.

Representative Duties:
The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position.  The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class.  The essential duties of the class are indicated with an asterisk *.

1. Supervises and supports department staff and student assistants.  Supervisory duties include instructing, planning and assigning work, maintaining standards, coordinating activities, acting on employee problems, assisting with new employee selection, recommending employee discipline and discharge as appropriate.  Reviews and evaluates the work of subordinates for completeness and accuracy; offers advice and assistance as needed*
2. Develops and implements office policies and procedures; assists in the interpretation of federal, state and institutional policies related to Financial Aid and Veteran’s administration*
3. Assists students in applying for Financial Aid and Veteran’s benefits; answers questions pertaining to Financial Aid and Veterans programs; reviews completed financial aid files for accuracy, completion and consistency; ensures federal guidelines are followed in determining student eligibility; makes professional judgment determinations based on federal guidelines*
4. Coordinates the mailing of financial aid award notifications*
5. Monitors and evaluates students' status to verify continued eligibility*
6. Approves emergency and book loans to students*
7. Collects data and prepares a number of statistical reports for administration and other agencies as required, including the annual reports required for the Chancellor’s Office and the Federal Department of Education*
8. Keeps informed of present and pending laws, rules, regulations and interpretations on the variety of Financial Aid and Veteran’s programs*
9. Serves as financial aid liaison to local high schools; conducts parent and student financial aid workshops at the schools and at other agencies as requested*
10. Coordinates the functions of VA certification, reporting, file maintenance, inquiries, attendance monitoring and related for veteran students and eligible dependents of veterans*
11. Coordinates the functions of all automated data exchange/reporting systems; coordinates office data processing functions and procedures with Information Systems; maintains departmental website*
12. Prepares and administers the Financial Aid/Veterans Office annual budget*
13. Attends federal and state workshops related to Financial Aid administration; attends administrative meetings as required*
14. Initiates and maintains positive relationships with other departments and members of the College community*
15. Provides advice and guidance pertaining to federal Financial Aid regulations, academic progress appeals, dependency over-rides, income adjustments, etc*
16. Liaises with Business Office to ensure sufficient funds are available prior to disbursement
17. Ensures Financial Aid Office staff are in compliance with electronic access regulations and procedures in relation to the awarding, delivery and reconciliation of Federal and State Student Aid
18. Serves on a variety of District committees as requested
19. Performs related work as required

Qualifications/Requirements:

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE: 
• Bachelor’s Degree; AND
• Three (3) years of experience in a supervisory position directly related to the duties and responsibilities of this position.

CERTIFICATES, LICENSES, REGISTRATION AND OTHER REQUIREMENTS:
• Hold and maintain a valid driver’s license throughout duration of employment with the District.
• Some travel may be required.

ADDITIONAL QUALIFICATIONS:
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.

DESIRED QUALIFICATIONS: 
• Bachelor’s Degree in management, public administration, business, counseling or a related field.
• Four (4) years of supervisory experience in Student Services in postsecondary education.

KNOWLEDGE, SKILLS AND ABILITIES:
May be acquired through education, training and/or experience.

Knowledge of: District policies, rules and procedures; laws and ordinances pertaining to the specific responsibilities of the position; supervisory and managerial concepts and principles; available financial aid and veteran’s programs and services, and of financial aid and veteran’s administration methods; modern office management methods and technology, including computers and a variety of software programs; website maintenance; use of social media; preparation and administration of budgets; organizational development and administration; staff and program management. 

Ability to: apply District and departmental policies, procedures and regulations; ensure compliance with all laws, regulations and policies through effective office supervision and leadership; plan and coordinate the most effective use of staff, facilities and resources to achieve program goals; comprehend and stay current with laws, regulations and guidelines for Financial Aid and Veteran’s administration; accurately assess the financial needs of students; maintain departmental website; promote programs and inform program participants through the use of social media; communicate professionally in confrontational situations; work effectively with diverse populations; exercise tact and diplomacy in dealing with sensitive and complex issues and situations; perform duties in a timely manner despite interruptions; meet established deadlines; utilize keyboarding skills commensurate with the required functions for this position; make required mathematical calculations rapidly and accurately; compose reports and correspondence; analyze administrative problems and prepare comprehensive, clear and concise reports and recommendations; make sound, educated decisions; work independently; establish and maintain cooperative working relationships with those contacted in the course of work; maintain records accurately and with confidentiality as required; compile, organize and use various financial information necessary in the preparation of the budget.

Supplemental Information:

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Provides direct supervision to classified staff and student employees.

PHYSICAL EFFORT: 
Normal office environment.

CONTACTS:
Faculty, staff, administrators, students and the general public.

WORKING CONDITIONS: 
Normal office environment.

Application Instructions

ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS.

REQUIRED ATTACHMENTS
All on-line attachment types require that you attach a document.

COVER LETTER:
Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

RESUME OR VITA:
Please submit this as an attachment, not as a text resume within the application.

DIVERSITY:
Butte College serves a diverse population. In a separate statement, address how your skills, experience and education have prepared you to serve and meet the needs of a diverse student/staff population.

MINIMUM QUALIFICATIONS: 
On a separate sheet of paper addressed to the hiring committee, identify how you meet the following minimum qualifications.

EDUCATION AND EXPERIENCE: 
• Bachelor’s Degree; AND
• Three (3) years of experience in a supervisory position directly related to the duties and responsibilities of this position.

CERTIFICATES, LICENSES, REGISTRATION AND OTHER REQUIREMENTS:
• Hold and maintain a valid driver’s license throughout duration of employment with the District.
• Some travel may be required.

TRANSCRIPTS OF ALL ACADEMIC WORK:
You are required to provide transcripts for all coursework and/or degrees listed on the application materials you have submitted. The transcripts must include the date the institution granted the degree. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire.

If you have foreign transcripts please include copies of a U.S. evaluation and translation.

FOREIGN TRANSCRIPTS:
Foreign transcripts must include a U.S. evaluation and translation.  Please contact the Office of Human Resources for a list of agencies providing this service or our website at; http://www.butte.edu/hr/job_opportunities/associate_faculty/foreign_degree_eval.html

Only required documents will be considered.

For more information and to apply visit:
http://apptrkr.com/498167

The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.



jeid-598eea6a99c9f3e7e9c8c34342154c84