Soccer program assistant, flex

Location
Nashville, Davidson County
Posted
Jul 22, 2014
Employment Type
Part Time


Description


Provides administrative support and assistance with the planning and coordination of one or more events within the Vanderbilt women's soccer program.


Key Functions and Expected Performances:

  1. Carries out duties in support of the event or program/service individually or as a team member in order to meet predetermined goals, objectives and timelines.
    • Provides input on the goals and objectives of the program, event or service.
    • Helps determine the content and details of the event or program/service.
    • Based on the outcome of the event or program/service makes recommendations to management on improvements for the next occurrence.
    • Identifies, researches, and recommends the facilities necessary for the event or program/service. Schedules facilities as appropriate.
    • Solicits volunteers, students or other staff members to help in the execution of the event or program/service.
  2. Assists with the marketing of the event or program/service.
    1. Helps with the design of promotional materials for the program, event or service.
    2. Distributes communications via mail, electronic media or other means.
    3. Acts as a liaison for the program, event or service by answering inquiries, providing information, and addressing concerns.
    4. Acts as a liaison to suppliers and vendors for the program, activity or event.
  3. Assists with the execution of the event or program/service.
    1. Oversees the set up and breakdown of event or program/service facilities.
    2. Assembles event or program/service supplies or facilitates delivery of same as needed.
    3. Provides staff support during the event or program/service as needed.
    4. Acts as a liaison to participants, suppliers and vendors to effectively execute the event or program/service.
    5. Ensures delivery of supplies and services in accordance with established orders/contracts.
  4. Provides administrative support to the event or program/service.
    1. Documents project plans, timelines, and budgets as needed.
    2. Prepares invitations, guest lists, and registration details as directed.
    3. Coordinates travel arrangements for participants as needed.


Basic Qualifications


Job requires High school graduate or GED and 2 years of experience or the equivalent.



Job Administrative and Clerical Support

Primary Location TN-Nashville-McGugin Complex

Organization Student Athletics-Support Stf 170481

PI81314232