Manager, Special Projects and School Outreach

United States, North America
Jul 22, 2014
Jobs Outside Higher Education
Non-Profit Organizations & Associations
About The Unit:

Unit Job Summary: Reporting directly to the Director of the Laboratory Schools, provide executive support to the Director and also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects as directed. Work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Regular Areas of Responsibility include: Oversees special projects for the Director in support of institutional priorities Act as the Director's representative and ambassador to internal and external constituents as directed Serves as steward of highly confidential information and acts as a trustworthy liaison between the Director and internal and external stakeholders on key matters Represents the Director and the Director's Office as appropriate on certain University and Laboratory Schools committees Assists in the coordination of institution-wide projects that cross boundaries between different University divisions and offices Acts as a conduit for communicating the vision and implementation of the Director's mission. Staff to the Laboratory Schools Board of Directors - Works in collaboration with University's Office of the Secretary to help plans, organize, and carry out events of the Board of Directors Conducts research and prepares analytical reports and briefings for the Director and assists the Director in developing reports, presentations, and other communications Work to promote a culture of collaboration and information sharing across all departmental or divisional service areas and, as appropriate, work in partnership with other campus entities Performs other duties as assigned or directed

Unit Education: Bachelor's degree plus a minimum of two years progressively responsible administrative experience OR a minimum of five years of progressively responsible administrative experience required.

Unit Experience: Project management experience required. Experience supporting executive level work required. Experience working in a University environment preferred. Experience with other software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Photoshop or the equivalent) preferred. Experience working in a K-12 academic setting preferred.

Unit Job Function Competencies: Familiarity with central administration within a complex research university environment required Excellent oral and written communication skills required Excellent interpersonal and customer service skills required Ability to handle public contacts with courtesy, clarity, and diplomacy required Ability to handle sensitive and confidential situations and information with absolute discretion required Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required Excellent problem-solving skills required Ability to use appropriate resources to resolve an issue required Ability to follow an issue through to resolution required Considerable skill in working both independently and as a team member required Ability to take initiative and organize and complete projects with minimal supervision required Proficiency with word processing applications and spreadsheets and databases required