Assistant Dean and Director, Undergraduate Colleges

Location
Stony Brook, Suffolk County
Posted
Jul 21, 2014
Executive Administration Jobs
C-Level & Executive Directors
Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.

Budget Title: Assistant Dean

REF#: WC-S-9081-14-07-S

Department: Undergraduate Academic Affairs

Salary: Commensurate with experience

Grade: SL-5

State Professional Position

State Line#: 20780

Campus: Stony Brook West Campus/HSC


Required Qualifications: Master's Degree in Higher Education, Student Affairs Administration, or related field. Five years of directly related full-time professional experience in a college or university setting. Professional staff supervision experience. Experience leading student success, retention, and graduation initiatives on the college level. Strong leadership, program development, collaboration, and teamwork skills. Strong presentation, writing, and communication skills.
Preferred Qualifications: Doctorate Degree. Professional experience working with first year students. Professional experience working in academic advising. Residential life experience at a college/university. Supervision experience. College-level teaching and/or presentation experience. Program development and management experience. Assessment and budget management experience. Experience working with college or university faculty. Experience utilizing technology. Experience developing web, printed, and e-mail communications/websites.

Brief Description of Duties: The Assistant Dean and Director provides leadership to Stony Brook University’s Undergraduate Colleges. The Undergraduate Colleges are six theme-based learning communities for the 2,800 first year students and include collaborations with academic advising, faculty, residential life, and commuter student services. With the goal of creating smaller student communities within the larger research University, the Undergraduate Colleges are an integral part of the institution's retention and student success efforts.

ADMINISTRATIVE DUTIES:
  • Day-to-day administrative responsibility for the development and implementation of the University-wide College program.
  • Collaborates with staff in other administrative offices and provides leadership to ensure student success. These offices include Academic Advising, Academic Success & Tutoring, Admissions, Campus Residences, CEAS Undergraduate Student Office, Commuter Student Services, Dean of Students, EOP/AIM, Honors College, Orientation, Pre-Professional Advising, Registrar, Student Affairs, Student Athlete Advising, Undergraduate Academic Affairs, University Scholars, and Women in Science and Engineering (WISE).
  • Supervises the Undergraduate College Associate Director and the College Advisors (currently 10 advisors). The College Advisors are responsible for advising all freshman students.
  • Responsible for creating links among the Colleges that include faculty, advising, and student affairs staff participation.
  • Responsible for all aspects of the Freshman Year Seminars (FYS 101 and 102).
  • Oversees the first year reader program and Undergraduate College Commons Day.
  • Responsible for the day-to-day management of the Undergraduate College's central budget, the budgets of each of the six individual Colleges, and the budgets associated with the Undergraduate College Centers. This includes responsibility for all personnel matters as well as staff assignments and performance monitoring.
  • Responsible for coordinating and assessing the functioning of the Undergraduate Colleges.
  • Oversees the development and maintenance of the College website.
  • Supervises the Staff Associate who manages the day to day operations of five Undergraduate College centers.
  • Manages the staffing, budget, reservations systems, and procurement for the $300K annual operation.
PROGRAMMATIC DUTIES:
  • Responsible for cultivating and supporting academic programming in all six Undergraduate Colleges.
  • Responsible for supporting the activities of the Undergraduate College teams (including the faculty directors, college advisors, quad directors and other staff members of the College teams).
  • Responsible for managing and overseeing the implementation of the New Student Orientation and Opening of School programs for all College Freshmen during the summer months and in January.
  • Works to ensure high quality academic advising for students and provides managerial leadership for the registration process each semester and at New Student Orientation sessions throughout the summer and in January.
  • Works to ensure that effective advising and academic guidance is given to students in academic jeopardy identified by the University at the conclusion of each semester. This includes the coordination of individual advising and workshops for students.
  • May teach a 101 seminar each year and is responsible for overseeing the delivery of this course and development of the curriculum.
  • Responsible for overseeing the delivery of the College Fellow 275-276 course and development of the curriculum.
  • Ensure the quality of programming for both residential and commuting students.
The Assistant Dean:
  • Has responsibility for the oversight and development of the Living Learning Centers.
  • Supervises the Associate Director of the Undergraduate Colleges, staff assistant and Assistant to the Director who manage the day-to-day administrative responsibilities of the Living Learning Center operations including: procurement for programs and events, payment of faculty, scheduling of courses, liaison with faculty directors, integration into the Undergraduate Colleges, and advising students in the minors.
  • Serves as liaison to Campus Residences on matters of staffing and affiliated programming.
  • Has responsibility for portions of course availability, and policies that affect advising standards and course registration.
  • Manages the coordination of course selection for all freshmen, including: initiating, tracking and removing reserves on courses to maximize available courses, serving as a liaison to CAS and Registrar for first year course demand, and providing forecasts and analysis of first year course demand.
  • Manages the Advising Planning Form used by all incoming students, coordinates the design, upkeep and implementation of the PeopleSoft Advising Tracking System, and collaborates on the University's partnership with the Education Advisory Board (EAB).
  • Serves on the Undergraduate Council and the Academic Success Team.
  • Presents to all parents, family members, and students during orientations.
  • Other duties as assigned as appropriate to rank and department mission.

Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Night and weekend work is required. Occasional travel to conferences and workshops is required.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a State employment application, cover letter and resume to:

Dr. Richard Gatteau

Associate Provost for Academic Success
E-3310 Melville Library

Stony Brook University
Stony Brook, NY 11794-3351
Fax # 631-632-9259



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 08/01/2014, unless specifically noted otherwise in the Special Notes Section.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WE ENCOURAGE PROTECTED VETERANS, INDIVIDUALS WITH DISABILITIES, WOMEN AND MINORITIES TO APPLY.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 07/20/2014
Additional Categories:

PI81255264