Coordinator, Technical Support for Institutional Research and Academic Affairs

United States, North America
Jul 18, 2014

Saint Mary's College of California

Coordinator, Technical Support for Institutional Research and Academic Affairs

Closing Date/Time: Mon. 08/18/14 11:59 PM Pacific Time
Salary: Depends on Qualifications
Job Type: Part-time
Location: Main Campus, 1928 Saint Mary's Road, Moraga, CA 94556, California

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

This is an 80% position (30 hours a week,12 months a year) that provides critical technical expertise and support for Institutional Research (IR) and Academic Affairs (AA). Major responsibilities include (1) coordinating various activities required for the administration of the campus online course evaluation system; (2) designing, developing and maintaining the AA and IR web sites; and (3) research activities, in particular, coding, tabulating and preparing reports based on open-ended survey responses. The position also provides administrative support for the IR and AA, and other IR research projects as assigned.

Coordinates activities associated with administration of online course evaluation system, including loading data into the database system, managing projects within the system, preparing for and coordinating reporting, and responding to individual student and faculty requests for adjustments to system specifications. Liaison with Registrar's Office for the purpose of understanding and interpreting all (UG and Graduate) academic terms and deadlines. Confirm labeling in system to define clearly the correct term. Work with School's point persons to assist in increasing response rate of course evaluations. Adept at the database (Explorance) to be able to train and/or assist users, as well as interpret data information for and with the various constituencies, e.g. chairs, faculty, deans, etc.

Working closely with Web Services, helps design and develop Academic Affairs (AA) and Institutional Research (IR) web sites; maintains, expands, and updates AA and IR web site content. Undergo SALLI training ( content management system).

As required, assist Director of Educational Effectiveness with Assessment Grant activities, scheduling locations for Assessment Forums, scheduling video-taping of presentations, food ordering, etc.

Provides administrative support (e.g., organizing files) for IR office and Academic Affairs office. This position will provide coverage for Academic Affairs staff who are out of the office.

Experience and Qualifications:
Bachelor's Degree or a combination of equivalent experience and education required. Masters degree preferred.

Required: Significant work experience or formal academic training in Information Technology (IT) or related field. Preferred: Work experience involving web development, application of complex software, or institutional research.

Required: Computer programming skills; ability to work with complex software/database applications; ability to manipulate databases; excellent oral and written communication and report writing skills; ability to work effectively on multiple projects; ability to work effectively with college administrators, faculty, staff, and students.

Preferred: Demonstrated web site development and database-management skills; quantitative and qualitative research skills.

Supplemental Information:
Application Instructions: Please apply on-line at

1) Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

2) A resume

3) The name and contact information for three (3) professional references.

In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary’s College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary’s College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.