Sports Information Specialist

Ventura, Ventura County
Jul 15, 2014

Sports Information Specialist
Ventura County Community College District

Posting Number 0602446     
Position: Part Time
Percent Position: 40  
Months 12
Employee Type Classified  
Job Category Classified
Brief Description:
Under general supervision, perform a variety of duties in support of a sports information program, including gathering and distributing sports information and promoting intercollegiate athletics and student-athletes.

The immediate vacancy (pending Board approval) is located at Ventura College and is a 12-month, 40% position.  

Job Duties:
Compile and coordinate the release of information regarding competitions, tournaments, and sporting events to the media, college athletic websites, and coaching staff in collaboration with coaching staff and in concert with District policy and the California Community College Commission on Athletics (CCCAA)/Western State Conference regulations. E

Gather, prepare, and distribute sporting event scores and summaries in compliance with conference and CCCAA statistical guidelines, including team and individual performance statistics; obtain team records and historical performance statistics from opponents when hosting competitions and distribute to local and visiting media within timelines. E

Develop media guides, press releases, and biographical profiles of student-athletes and teams; maintain and update college athletic websites with information such as player and team performance, ranking, team roster, schedule, coaches, and conference titles. E

Develop media relations utilizing newspapers, radio, television and other media; establish and develop community relations to facilitate community support of college sports; respond to requests from media; arrange interviews with coaches and student-athletes; promote interest and attendance at athletic events. E

Oversee and participate in the gathering of sports information at athletic events; ensure a professional and impartial work environment is maintained at all times in press box/press row areas. E

E Track and archive individual and team performance statistics and school records, both academic and athletic; submit record-keeping reports as required; nominate and recognize student-athletes for national, state, and local awards/honors. E

Assist in the development of sports-related budgets and manage expenses to ensure expenditures remain within approved funding levels; recommend purchase of software and related equipment and supplies necessary for sports reporting and promotional activities. E

Administer first aid and cardiopulmonary resuscitation (CPR) to athletes, students, staff, faculty, and attendees of athletic events as necessary. E

Provide work direction to others.

Perform related duties as assigned.

E= essential duties  

Minimum Qualifications
A. An associate degree AND four years of sports journalism experience, including experience with website maintenance.


B. A bachelor's degree AND two years of sports journalism experience, including experience with website maintenance.  

Licenses or other Requirements:
Obtain valid First Aid and CPR certificates within five months of employment  

Knowledge Of:
Principles and best practices of managing a sports information program as they relate to intercollegiate athletic events
Principles and best practices of public relations, including marketing, promoting, publicizing, and generating local media interest in District sports and student-athletes
Principles and methods of gathering, analyzing, and preparing descriptive statistics used in intercollegiate athletics
Principles and practices of journalism and business communication
Fundamentals of English grammar, spelling, and composition
Techniques and methods used in editing and general design, lay-out, and production of written communication materials
Applicable rules, regulations, and District policies and procedures governing web-based content
Modern computing including social networking, web design and maintenance, e-mail, word processing, and desktop publishing software
Record keeping techniques with regard to student and team performance
Principles of budget development and management
Principles of first aid and CPR  

Ability To:
Maintain a sports information program
Deliver sports information in a variety of formats, including digital, print, audio, and video within prescribed timelines
Maintain competency with respect to knowledge of CCCAA and Western State Conference constitution and bylaws
Exhibit sensitivity to and understanding of the diverse academic, social, economic, cultural, disability, and ethnic background of community college students
Establish and maintain effective working relationships with those contacted in the course of work
Operate a computer and applicable software to carry out assigned responsibilities
Maintain and update web pages
Write press releases and publications
Read, interpret, apply, and explain regulations, guidelines, policies, and procedures
Prepare reports and maintain complex records
Gather, analyze, and prepare descriptive statistics accurately
Communicate clearly and concisely, both orally and in writing
Exercise initiative and independence of judgment and action
Administer first aid and CPR  

Physical Abilities
Dexterity of hands and fingers to operate a computer keyboard and other office equipment and technology
Seeing to observe athletic contests
Hearing and speaking to communicate and provide information to others

Work Week/Hours Hours to be determined  
Closing Date 07-22-2014

To apply, visit:

Required Applicant Documents:
Documents not to exceed 2mb maximum

Required Selection Process:
In completing the application and the supplemental questionnaire, outline in detail your education, training (such as classes, seminars, workshops) and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience evaluation. Appearance before the oral examination (interview) board will be limited to the candidates with the highest T&E scores. For your application to be considered, the supplemental questions must be completed in full. Failure to answer the questions as required will result in disqualification.

Upon completion of the examination, the open / promotional eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill the current vacancies up to one year from the date of the technical interview.

All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service whichever is longer.

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.  

Salary Range: $3511.00 - $4855.00  

Salary Range:
$3511.00 - $4855.00

New employees may request salary placement above step one based on directly related education and experience which exceeds the minimum qualifications for the classification. Advanced salary placement must be requested at the time of offer and is subject to verification of qualifying experience and applicable Collective Bargaining Agreements and/or Personnel Commission Rules.  

Special Instructions to Applicants
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by July 17, 2014.

The examination process will consist of the following components:

A) Training and Experience Evaluation (T&E) = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. Those with the highest scores on the T&E will be invited to the technical interview. All communication regarding this process will be delivered via email.

The date range and location of the technical interview are listed below.

Date Range: Monday, August 4, 2014 to Friday, August 8, 2014
Location: Ventura County Community College District
255 W. Stanley Avenue, Suite 150
Ventura, CA 93001

The above date range is subject to change. Applicants will be notified of any scheduling changes via email.

Official transcripts must be presented to Human Resources prior to beginning employment.

The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with o

Supplemental Questions:
The following questions will be asked of all applicants.

When you apply for this position, you may wish to compose your responses to the supplemental questions in a separate document that can be edited, saved, and pasted into the applicable online application supplemental question response fields. This will prevent the unintended loss of data, as the system will automatically log you out after 60 minutes of inactivity

1. Describe your experience writing game recaps, media guides, biographical stories, and press releases. In your response, please indicate a) the organization in which you gained this experience, b) the number of years of experience you have, and c) a description of your responsibilities. If you have no such experience, please mark N/A.

2. Describe your experience gathering, tracking, distributing, and archiving individual and team performance statistics. In your response, please indicate a) the organization in which you gained this experience, b) the number of years of experience you have, and c) a description of your responsibilities. If you have no such experience, please mark N/A.

3. Describe your experience with website design and maintenance. In your response, please indicate a) the organization in which you gained this experience, b) the number of years of experience you have, and c) a description of your responsibilities. If you have no such experience, please mark N/A.

4. Please list any training programs or college-level coursework you have completed relevant to the position of Sports Information Specialist. In your response, please indicate a) the institution where the training or coursework was completed, b) the date the training or coursework was completed, c) a brief summary of the content, and d) any formal academic degrees obtained. If you have not completed any such training or coursework, please mark N/A.

5. How did you learn about this job vacancy?