Coordinator, Federal and Global Semester Programs
Coordinator Position 119437 The University of Maryland, College Park is seeking a Coordinator to help support two exciting, high impact experiential programs, Federal Semester and Global Semester in Washington, D.C. These programs take advantage of our location in the Washington, D.C. metropolitan area to prepare talented, diverse undergraduate students to excel in significant internships and become leaders in the international or domestic arena. The programs combine theme-based fall seminar courses taught by industry experts on such topics as health policy, homeland security policy, and U.S. foreign policy; professional development workshops; field trips; and other policy-related learning experiences; with spring internships supported by coursework and reflective exercises. We seek a full-time Coordinator who will actively contribute to the programs’ goals to prepare students for informed and responsible global and domestic leadership and citizenship. A key responsibility of this Coordinator will be the crucial operations of database management and enhancement for these two programs; this includes using the database to generate ad hoc reports. Other important responsibilities include event planning and programming (including field trips and final capstone event); managing the admissions review process; assisting with student advising on resumes, cover letters, and self-reflective posters; and providing course support, including monitoring student assignments. The Coordinator will serve on the strategic advisory team for these programs. The office is collaborative, high-energy, and good-humored. For information about our programs, please visit our web sites at http://www.federalsemester.umd.edu and http://www.globalsemesterdc.umd.edu. Responsibilities: 1. Database Management (25%): Collects and maintains accurate student and alumni records. Uses database to generate ad hoc reports and mine data. Creates student briefing sheets. Enhances the database collection process as appropriate. Organizes and maintains materials on the shared drive to support program delivery. Manages and maintains listservs. Assists the director with preparation of reports and ensures accuracy of data. Exercises discretion and maintains confidentiality. 2. Event Planning and Programming (20%): Plans and arranges student activities such as capstone events, information sessions, and field trips as well as alumni events. Manages and handles event logistics, including reserving rooms, arranging food, ensuring staffing, tracking event attendance, and providing records of events for program reports. Organizes and leads review of student posters for the final capstone presentation event. Works with staff to develop and organize a rich menu of student workshops. 3. Student Advising and Application Review Process (20%): Advises students on resumes and cover letters. Coaches students before and during internships. Collects student applications for programs and organizes the admissions process. Clears students for registration when admitted. Creates student folders. Follows up with admitted students regarding program requirements. Assists with marketing and recruitment efforts and with disbursement of student funds. 4. Course Support (20%): Supports the delivery of courses in fall and spring. This includes processing paperwork during instructor hiring for the fall seminar courses; providing parking passes for visitors; reserving rooms; monitoring and training teaching assistants on how to use ELMS/Canvas; and processing textbook compliance forms. Works on team to plan and implement the student workshops and spring experiential course. Maintains the online course space and monitors student completion of class assignments for the spring experiential courses. 5. Other (15%): Provides administrative support to the director. Assists with preparation of reports and program assessment. Serves as member of advisory team. Other duties as assigned. Minimum Qualifications: Candidates must have a bachelor’s degree and three years or more of full-time administrative experience or a master’s degree and two years or more of full-time administrative experience, preferably in higher education or public service. Computer skills include solid experience in database management as well as knowledge of Microsoft Office (Word, Excel, and Power Point). The candidate must be detailed-oriented, well-organized, and able to prioritize and handle multiple projects simultaneously. Excellent written and oral communication skills are required. The position demands flexibility and initiative. The candidate must be motivated to improve the organization of program data as needed. The candidate must be able to work collaboratively, collegially, and efficiently. Strong interpersonal skills and a concern for student welfare are required. Preferred Qualifications: A working knowledge of Access or a similar database would be welcome. Skills at marketing and/or communication via social media, email blasts, and newsletters would be a plus. A background in government work, public service (including international), or on the Hill would also be desirable. University Information: Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world. Diversity Statement: The University of Maryland, College Park, actively subscribes to a policy of Equal Employment Opportunity, and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, physical or mental disability, protected veteran status, religion, ancestry or national origin, marital status, genetic information, political affiliation, and gender identity or expression. Minorities, Women, Protected Veterans and Individuals with Disabilities are encouraged to apply. How to Apply: Electronic applications required. Please apply online at https://ejobs.umd.edu/postings/27923. A complete application will consist of a resume, cover letter, and list of at least 3 references; unofficial transcript is optional. For best consideration apply by 8/11/2014. Candidates selected for interview will be contacted directly.