Executive Assistant

Boulder, Boulder County
Jul 11, 2014
Administrative Jobs
Academic Affairs

Posting Description: *Who we are:* The School of Education is proud of its educational leadership, working professionally with colleagues and communities to deliver outstanding undergraduate and graduate programs for classroom teachers and future scholars alike. Our faculty delivers personalized, interactive undergraduate teacher education programs and collaborates on internationally recognized research. Find more information on the School of Education. *What your key responsibilities will be:* The Executive Assistant to the Dean works closely with the Dean on confidential faculty and personnel matters and attends high-level meetings with and on behalf of the Dean and understands the need for discretion and confidentiality on all matters. This position oversees, monitors, and coordinates projects for the Dean with three Associate Deans, other professional-level personnel, faculty, and staff. Executive Support 50% * Collect pertinent information for the Dean in anticipation of meetings and events. * Key contact for faculty and staff in the School regarding CU and School of Education policies. * Prepare correspondence for the Dean, organizes and compiles agendas and reports, and manages time-sensitive projects. * Collect data for the annual faculty and research faculty salary review processes. * In consultation with the Dean and the CU Foundation, assure that the School is in compliance with donor intent when disbursing foundation funds. * Provide oversight on behalf of the Dean of the following School of Education functions: - Budget - Payroll - School of Education Special Events - Media Operations - Student Scholarships Faculty Affairs 25% * Coordinate Faculty Affairs processes for the School of Education, including but not limited to, recruitment and hiring of faculty; reappointment, promotion, and tenure; post-tenure review; and sabbatical leaves. * Coordinate hiring processes for all School of Education research faculty. * Prepare contract letters for the Dean's signature for all faculty titles. Human Resources 25% * Coordinate Human Resources processes for the School of Education, including but not limited to, recruitment and hiring of all personnel in the School of Education; performance planning/evaluation of all staff; annual performance evaluations of tenure-track and research faculty. * Prepare contract letters for the Dean's signature for all graduate assistant appointments. --- *What we can offer:* Salary commensurate with experience. The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition reimbursement and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. --- *What You Should Know* This is a highly-visible position requiring additional working hours to best support the Dean. --- *Important Notes:* _Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. There may be questions at the end of this application related to these qualifications and competencies; your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process._ _The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history._ _The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work._ --- The University of Colorado is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy), disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Boulder Campus Title IX Coordinator by calling 303-492-2127 or to the Office of Civil Rights. In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at adacoordinator@colorado.edu or (303) 492-6475.

Minimum Qualifications: *What We Require* * Bachelor's degree or equivalent experience * Two or more years of comparable professional experience in higher education or similar settings specifically providing high level administrative support

Required Competencies/Knowledge, Skills, and Abilities: *What You'll Need* * Effective organizational skills * Proficient computer skills (word processing, database management, calendars) * Demonstrated ability to maintain effective working relationships in administrative offices * Strong written and verbal communication skills * Demonstrated professionalism in managing people * Ability to maintain strictest confidentiality of records, conversations and transactions of the office

Desired Qualifications: *What we'd like you to have:* * Current employee of the University of Colorado * Supervisory experience * Demonstrated ability to produce high-quality written work * Demonstrated success in working independently in a highly organized, detail-oriented, energetic manner * Experience using PeopleSoft financial and human resources systems _Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified._

Campus: Boulder