Appointment Type: Administrative/Professional Faculty
Department: Admissions 106120 XEM
Position Summary: Admissions invites applications for a full-time(1.0 FTE), 12-month, fixed term Admissions Advisor position. Reappointment is at the discretion of the Director.
Reporting to the Associate Director of Admissions, Admissions Advisors serve as a member of the recruitment team that is responsible for the planning and implementation of undergraduate, domestic recruitment within assigned geographic territories. Admissions Advisors must be able to work independently, make decisions, and manage their territory in addition to other activities within the Office of Admissions. Admissions Advisors develop plans, execute and assess programs, plan recruitment travel, and monitor a territory budget.
This position is a trained Insight Resume reader as part of the admissions process where decisions directly affect enrollment, department and university goals as outlined in the strategic plan.
The purpose of the Admissions Advisor position is to:
Serve prospective high school and transfer students, families, schools and community organizations.
Generate tuition revenue and affect enrollment for OSU by recruiting qualified students.
Support academic programs and student services.
Support the university goals and strategic plan.
Position Duties: 30% - Execution of Recruitment Plan:
Represents OSU/Office of Admissions at college fairs, high school visits, multicultural events, community colleges and other activities as needed and assigned. Maintains reports assessing effectiveness of activities and budgetary expenditures. Develops and maintains relationships on behalf of the university with high school and community college personnel, prospective students and their families, cultural and ethnic communities, and other influences. Works frequently with OSU units and is trained to promote OSU programs and services in order to attract and enroll successful students to OSU. Supports the strategic plan and goals for a diverse and academically competitive student body through recruitment efforts.
25% Development, Management, and Coordination of Recruitment Plan:
Develops and maintains relationships with key OSU departments and external communities and organizations to best serve all student populations. Schedules recruitment and other program related activities and manages and coordinates travel arrangements to assure the effective use of resources. Confirms appointments and advertises visitations to students, counselors, and others. Prioritizes work as needed. Makes budget/expenditure recommendations to the Associate Director and Director of Admissions.
20% - Counsel and Advise Prospective Students:
Advise prospective students and their families (in-person, via email, over the phone, and other methods) to counsel them on the admissions application process, requirements, deadlines and OSU programs to encourage enrollment. Make appropriate referrals to OSU academic units, student programs and campus life opportunities. Execute presentation on the campus and admissions application process to visiting student groups and during open house programs. Requires up to date knowledge of current OSU policies, procedures and personnel for referral.
Position Duties (continued): 10% - Insight Resume Reading & Scoring:
Read Insight Resumes for admissions applications. Insight Resume scores are a required part of the admission decision process and are also considered for scholarships and Extended Admission decisions. Requires professional training on the Insight Resume process/use of non-cognitive variables in admissions. Once trained, will score resumes independently, attend feedback forums and participate in ongoing cultural competence training.
10% - Other Duties & Projects as Assigned:
These duties include but are not limited to; assist with publications and website updates, help with managing social media efforts, work with volunteers, assist with training sessions and meetings, provide support for the Associate Director of Admissions on special projects, and conduct research on statewide and national enrollment trends. This position will staff open house programs, serve on search committees and participate in professional development activities. This position requires the ability to travel and work irregular hours, including evenings and weekends, a minimum of seventeen weeks per year.
5% - General Office Support for Office of Admissions
Serves as back up support for the Associate Director of Admissions and other units of the Office of Admissions including the Campus Visitor Center, Communications, and Operations staff as needed and assigned.
Working Conditions/Work Schedule: This position requires the ability to travel and work irregular hours, including evenings and weekends, a minimum of seventeen weeks per year.
Minimum/Required Qualifications: Bachelor's Degree from a regionally accredited not-for-profit college or university in discipline of choice. Bachelor's Degree must be completed by start date.
1-2 years of full-time professional experience in college admissions or college counseling at a regionally accredited two-year or four-year not-for-profit high school, college, or NPO OR 2-3 full academic years of regular and formal student work experience at a regionally accredited two-year or four-year not-for-profit college or university as an admissions, financial aid, housing, orientation, college outreach, or academic college ambassador position that involves regular, frequent and direct work with prospective high school and/or transfer students and their families. [Student work experience must be formally trained and continuously involve prospective students and families. One-time, infrequent, or volunteer experience does not qualify.]
Previous experience must include demonstrable and frequent experience speaking to small and large groups and extensive public contact.
Must possess and maintain a current valid driver's license.
Must possess and maintain a major credit card with an account in good standing that is required for business travel.
Demonstrable experience in creating and conducting presentations and possess excellent oral and written communications skills.
Candidate must have technological proficiency utilizing computers and working with Microsoft Office applications including Word, Excel, Outlook, and Power Point.
Must be able to lift 50 pounds.
Must be able to drive in all-weather conditions.
Must be able to fly on a commercial aircraft.
Must be able and willing to independently travel for extended periods and work during irregular hours extensively, including late nights, early mornings, evenings and weekends for a minimum of seventeen (17) weeks per year on a continuous and ongoing basis. Must be able to manage frequent travel and fatigue related stress.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OAR 125-155-0200) as per OAR 576-056-0000 et seq.
Preferred (Special) Qualifications: Previous and strong experience with and understanding of the college admissions cycle, student recruitment or orientation that encourages enrollment strongly preferred.
Previous experience at a large sized institution strongly preferred.
Previous and strong experience with and active involvement, participation, and engagement in higher educational student groups and student organizations strongly preferred.
Previous and recent work experience at a regionally accredited four-year not-for-profit college or university within a role that encourages college enrollment and involves regular and frequent work with prospective students and families strongly preferred.
Previous experience and familiarity using social media applications including blogging, Facebook, Instagram, Twitter, social networks, and other online tools in a professional capacity.
Previous experience using Banner or other student database.
Customer service and event planning experience with a strong attention to detail.
Ability to be flexible and operate in a fast paced and continuously changing environment.
Demonstrated proficiency in a second language (Spanish preferred) and experience working with diverse populations.
Demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only):
Posting Date: 07-10-2014
For Full Consideration Date:
Closing Date: 07-25-2014
Recommended Full-Time Salary Range: $30,708-$52,104
Posting Number: 0012780
Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=64467