Posting Description: Specific duties and responsibilities of the Finance Professional may include, but are not limited to, the following:
Accounting and Finance *Serves as a key Professional and resource between department business office functions and the divisions and sections of the Department of Surgery *Reconciles accounting documentation and accounts for multiple financial systems, including State, UPI and the CU Foundation and create and maintain one consolidated budget vs. actual database for all department accounts on a monthly basis *Develop and provide monthly financial reports for the Chair, Director and Assistant Director of Finance and Administration along with budget recommendations and potential issues that may affect the financial health of the department *Develops and maintains spreadsheets, databases, dashboard reports and other analysis instruments for tracking and reporting; prepares material for periodic presentations regarding the financial state of the department. *Disseminates financial reports and/or helps with interpretation of reports related to physician clinical activity, ICR funds, and faculty commitments *Responds to requests for information; researches financial data, and troubleshoots discrepancies and initiates journal entries or other corrective adjustments *Compile, review and prepare financial information to assess whether revenues and expenses are on target to meet budget forecasts for the department. *Using available resources, position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting. This position will also assist with annual budget proposals and other financial analyses as requested *Prepares and monitors selected central budgets (UPI, ICR, auxiliary, enrichment, and clinical contracts) *Advises, educates or trains individuals in the Department in processes or policies *Assesses systems and demonstrates initiative in making suggestions for streamlining, cost savings, improving workflow or other process improvements
Policy Coordination *Administers pertinent State and UPI fiscal policies, rules and procedures *Advises and informs divisions of appropriate rules and processes *Recommends changes, and initiates activity to improve and streamline internal processes and procedures to provide time savings, cost savings and facilitate effective operations
Human Resources *Backup data entry for time collection of bi-weekly employees, as well as vacation and sick usage data entry on a monthly basis. *Backup entry of Payroll Expense Transfers when necessary to ensure compliance with UPI, and University policies.
Procurement *Serves as a fiscal staff and coordinates other procurement related activities and policies, including purchase orders, payment vouchers, INs and a variety of other instruments in both the State and UPI fiscal systems. *Provides expertise and training as appropriate in purchasing activities, including purchasing responsibilities and adherence to purchasing policy, to faculty and staff.
Information Management *Key department resource for development of databases and reports, using Access and other software packages, for both fiscal and clinical management. *Develops and maintains the content of the Department's Finance intranet sites.
Research - Grants and Contracts Management *Provides expertise and training as appropriate in grants management; including researching new funding opportunities for faculty, research and grant proposal submission, development of grant and contract budgets, and post award accounting in adherence to funding agency and UCD compliance and policy regulations for all awards in the department.
Operations/Facilities and Equipment Coordination *Space and inventory coordinator and contact *Oversees general operations, facilities and equipment needs for Surgery Administration areas, including daily operations that are not otherwise in the responsibility area of other staff *Acts as overall capital equipment inventory coordinator and space coordinator for all State assets, accompanying reviewers on annual inventory *Acts as overall capital equipment inventory coordinator and space coordinator for all UPI assets, performing required walkthroughs, ensuring tagging of capital equipment, and maintaining records *Key/lock coordinator for Department of Surgery, maintaining records *Signage - maintains standard formats and records for signage *Safety and compliance - Manages with division managers, research coordinators and others to ensure overall space/facilities/equipment upkeep of areas to meet standards related to safety, orderliness, recordkeeping and compliance *Responsibilities in operations/facilities may require occasional light lifting and physical direction of moving activities
Communication *Provides concise and articulate communication to include routine contact via phone, e-mails and memos, requiring outstanding verbal and written skills *Communication, occurring with a variety of levels of faculty and staff in a higher education setting, will require diplomacy and tact, flexibility and the ability to maintain positive working relationships *Will be required to be an effective representative of the Department/University *Develop specific training sessions for managers and staff pertinent to new policies, systems, procedures and/or problem areas observed
Office Coverage *Backup for business office coverage needs, including telephone coverage and in-person reception, triaging needs, as needed
Minimum Qualifications: NOTE: Update to Minimum Qualifications 7/30/14: * Bachelor's degree from an accredited college or university * Equivalent related finance experience may substitute for the education on a year-for-year basis. * 3 or more years of professional experience in accounting * Computer proficiency with spreadsheets
Required Competencies/Knowledge, Skills, and Abilities: * Knowledge of standard accounting procedures and basic math/computing skills * Computer proficiency with spreadsheets and databases, advanced Excel and Access skills * Ability to communicate effectively orally and in written formats * Interpersonal skills with ability to provide excellent customer service, while ensuring fiscal compliance and rules adherence * Must be able to work independently, and be flexible and be able to maintain positive working relationships * Ability to communicate effectively orally and in written formats * Experience with policy analysis * Knowledge of standard accounting procedures and basic math/computing skills * Familiarity with various business compliance needs (HIPAA, NIH, COI) * Familiarity with space inventory software systems such as WebSpace
Desired Qualifications: * Experience with policy analysis * Experience working in a large complex public institution, higher education, healthcare or health sciences center environment * At least 3 years of experience handling day-to-day financial transactions of an organization including invoicing, billing, reporting, preparing budgets, receiving, and handling A/R and A/P * Experience with any variety of computer programs relevant to finance, budgeting, patient accounting or other business areas (PeopleSoft, Cognos, IDX, AX, or other) * Experience with standard accounting policies and procedures * Higher education budget management, modeling and forecasting
Campus: Anschutz Medical Campus