Assistant Director, Event Management & Protocol

Riverside, Riverside County
Jul 03, 2014
Salary: $44,150 - $67,336
Title: Assistant Director, Event Management & Protocol
Category: Management and Professional
Department: Event Management & Protocol
Date Posted: 07/02/2014
8AM - 5PM
Position Information:
The Assistant Director of Event Management and Protocol is responsible for planning, coordinating, and producing public ceremonies and special events to promote the campus; promote positive media attention and enhance the University's reputation among students, faculty, donors, and the general public; aid in meeting the University's goals in the recruitment of top students and faculty; develop events of the quality consistent with the University's stature as a nationally-recognized research University; create, plan and execute events designed to assist the University meet its development goals. Must be able to travel and to work evenings and weekends. As part of the selection process the final candidates may be required to take a skill assessment test.
The Office of Alumni & Constituent Relations serves to preserve and promote the relationships between UCR, its alumni, students and many external constituencies. Through its various services and programs, the office engages UCR's alumni, students and external constituencies in support of the university and its tradition of excellence. The office's general objectives are to: -Promote the interests of the University of California, Riverside and strengthen its base of support. -Encourage an ongoing commitment to UCR among its alumni, students, parents, emeriti faculty and staff retirees. -Ensure timely and effective communication between UCR and its alumni and external constituencies. -Encourage greater involvement in UCR's Alumni Association, Parents Association, Student Alumni Association, Emeriti Association and Retirees Association. -Provide services and programs to benefit alumni, students, parents and other constituencies. About UCR: The University of California, Riverside ( is a doctoral research university, a living laboratory for groundbreaking exploration of issues critical to Inland Southern California, the state and communities around the world. Reflecting California's diverse culture, UCR's enrollment has exceeded 21,000 students. The campus opened a medical school in 2013 and has reached the heart of the Coachella Valley by way of the UCR Palm Desert Center. The campus has an annual statewide economic impact of more than $1 billion. UCR is the most diverse campus in the prestigious 10 campus UC system and it is the eighth most diverse university in the nation. Recently named a "Next Generation University", UCR has earned a national reputation for excellence in research, teaching and service. For the second consecutive year, UCR has been recognized by The Princeton Review as one of the top green colleges in North America and for (2013) the Washington Monthly magazine ranked the University of California, Riverside second among national universities in their ninth-annual College Ranking Survey. Measures of social mobility, including enrollment of low-income students, net price and having a better-than-predicted graduation rate, helped propel UCR to the No. 2 overall ranking with an overall score of 93.5 out of a possible 100 points.
Minimum Requirements:
-Education and experience equivalent to a bachelor's degree. Four to six years of professional experience in developing and implementing special events for a large organization, preferably in an University setting
-Demonstrated experience in establishing schedules and pursuing targeted objectives within budget limitations.
-Skill and ability to organize, plan, execute, and evaluate complex special events in diverse settings for varied audiences with various purposes, taking the event from conceptualization to realization.
-Ability to establish organizational plans/goals and to manage resources to accomplish them.
-Specialized knowledge of catering, facilities, aesthetic creativity and logistics to engage audience, technical knowledge, including sound, lighting, and projection systems.
-Demonstrated experience in generating creative and innovative ideas in the development of event planning and programming.
-Excellent interpersonal skills, including the ability to establish professional working relationships and interact effectively with diverse groups within the University and external communities
-Demonstrated excellent verbal and written communication skills. Demonstrated skill in use of windows-environment software (Word, Excel, Access, PowerPoint).
-Knowledge of microcomputer-based programs for sophisticated event management.
-Ability to relate easily and effectively in a fast-paced environment with minimal supervision. Must be able to travel and to work evenings and weekends.

Preferred Qualifications:
-Knowledge of alumni/donor databases
-Web page design and maintenance experience
-Knowledge of University/University Advancement organizational structure and policies and procedures

Additional Information:
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.

For information about our generous employee benefits package, visit: Employee Benefits Overview