Vice President, Administrative Services

San Diego, San Diego County
Jun 18, 2014
Executive Administration Jobs
Presidents & Chancellors

San Diego Community College District

Vice President, Administrative Services

Applications are currently being accepted for the position of Vice President, Administrative Services located at City College’s Administrative Services Department. Hours are Monday through Friday. Selected candidate must be willing to adjust work days/hours based on the department’s needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Closing Date:

Open Until Filled

Classification Title
Vice President, Administrative Services

City College

Pay Information
Range 19, $8,600.44 – $12,521.81 per month based upon the current Management Salary Schedule. Initial salary placement is typically between Steps A ($8,600.44) and Step C ($9,442.57) with six (6) years of verifiable, directly related experience. Promoted or transferred employees will be placed as specified in the CBA. This position is FLSA Exempt (does not accrue overtime). This is a designated management position. Benefits will be provided under the terms of the Management Agreement. Travel reimbursement for interviewees traveling more than 200 miles, one-way, will be paid according to geographic location (see SDCCD Travel Stipend Policy, Rev 7/14/2011). Relocation expenses up to $5,000 may be provided. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements/handbooks, and more information about terms and conditions of employment to include salary and benefits.

No. Months:

Position Number:

FLSA Status
Exempt (does not accrue overtime)

Position Type

Bargaining Unit


Administrative/Personnel Services

The Position
Applications are currently being accepted for the position of Vice President, Administrative Services located at City College’s Administrative Services Department. Hours are Monday through Friday. Selected candidate must be willing to adjust work days/hours based on the department’s needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Classification Description
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Desired Qualifications
The successful candidate will possess or demonstrate the following:
Prior experience in college accounting preferred.
Understanding of college accreditation requirements and process.
Perform duties of program budget officer in the allocation and expenditure of District funds; provide for proper accounting of college activities and programs; and make corrections and adjustments as needed.
Maintain accurate records of expenditures for all campus program activities; monitor and maintain controls over college cashiering functions; and compile, analyze, audit, and prepare data for periodic and year-end reports.
Supervise business office and support staff involved in accounting, budgeting, personnel, facilities support, and other functions; supervise stock room, shipping and receiving, and reprographics functions.
Assure District and student body expenditures conform to policies and regulations; maintain records and reports on all areas of responsibility; recommend changes or improvements; assure fiscal responsibility for Associated Students accounting and for fiduciary oversight of college foundation/non-profit organization accounting.
Coordinate personnel, operations, and business matters with the appropriate district manager or department such as Auxiliary Business Service Organization, Maintenance and Operations, Human Resources, and others; coordinate college/program requisitions; coordinate with instructional staff for effective use of institutional resources; coordinate certificated and classified position control system with District Human Resources and District Business offices; and monitor certificated and classified employee assignment status.
Coordinate major campus construction projects, major maintenance and repairs, and relocation services with Facilities Services and key stakeholders and end users.
Supervise the preparation of timesheets, vacation and sick leave requests, personnel assignment status sheets, and other forms for employees; coordinate faculty and staff hiring and assignment processes.
Advise campus managers regarding discipline, contract management, Board agenda items, and budget; assist in resolving personnel problems and grievances.
Coordinate special projects, reviews, analysis, and reports as necessary.
Serve as staff advisor and member of committees, including the Management Services Council; serve as campus Health and Safety Officer; ensure compliance with OSHA and Federal/State/Local requirements for illness, injury, hazardous materials and relevant business plans.
Serve as a member of the President’s Executive Team, working closely with the Vice President of Instruction and the Vice President of Student Services and participating in the shared governance process to create the integrated college plan and budget/resource allocation. Assure that plans developed are within budget and support the mission and goals of the College and the District.
Work with representatives from College Police to develop and maintain building evacuation plans, campus emergency response plans, and overall campus emergency preparedness, including encouraging campus-wide participation in the Campus-Community Emergency Response Team training program.
Perform related duties as assigned.
Knowledge of:
Principles of business management, supervision, and facilities management.
Collective bargaining processes.
Personnel, budgeting, and accounting procedures, including principles of public administration personnel and accounting management.
Applicable sections of local, State, and federal laws, rules, and regulations governing assigned area.
Automated financial, personnel, and other related systems.
Skills and Abilities:
Understand and interpret labor agreements and policies and procedures.
Plan, schedule, and supervise work.
Maintain records and prepare reports.
Communicate effectively both orally and in writing with diverse constituencies within and outside of the District.
Develop and manage a diverse program area, and offer clear leadership.
Establish and maintain effective and cooperative working relationships with administrators, staff, contractors and other support personnel.
Analyze situations accurately and take effective courses of action.
Motivational and people coordination skills.

Commitment to Diversity:
All applicants must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic and ethnic backgrounds of community college students and staff.

Special Instructions to Applicants:
To ensure full consideration, qualified candidates must submit a complete online application that includes the items listed (extraneous material will not be reviewed). References to résumés or other uploaded documents within the online application will be considered an “incomplete” application; please enter “N/A” if any section does not apply.
Letter of application, not to exceed three (3) pages, citing specific examples of experience related to the desired qualifications for this position;
Current Résumé; AND
Names and contact information for 5 professional references, to include one manager, one supervisor, one professional peer, one direct report, and one other professional reference.
Important: To ensure consistency and fairness to all candidates, please do not submit materials other than those requested (i.e., personal photo, articles you’ve written, etc). Please only upload requested documents using respective document name labels. Uploading extraneous materials, unless specifically requested within this posting, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or e-mail will not be accepted.
Note that correspondence, including interview invitations, will be sent to you via e-mail.
All inquiries, nominations and applications will be held in the strictest confidence.

Conditions of Employment:
Submit “official” college transcripts as stated on application (even if a degree is not a requirement for this position);
Pass a pre-employment physical exam at the District’s expense;
Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);
Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to first day of employment);
Present original documents for proof of eligibility to work in the United States; AND
Attend a new hire processing appointment in Human Resources located at the District Administrative Offices.

Additional Information:
SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees’ Retirement System (CalPERS) upon appointment.

To apply, please visit:

San Diego Community College District is an Equal Opportunity Employer