Program Coordinator I

Location
Los Altos, Santa Clara County / Los Altos Hills, Santa Clara County
Posted
Jun 18, 2014
Employment Type
Full Time


Foothill-De Anza Community College District

Program Coordinator I

Announcement #:
14-172
Campus: De Anza College
Required Documents: Resume
Number of Working Months: 11 Months
Salary: $2,193.68 per month
Close Date: 7/9/14
Employment Duration: Part-Time

The Foothill-De Anza Community College District is currently accepting applications for Program Coordinator I, De Anza College, for Asian Pacific American Leadership Institute (APALI) and Asian American & Native American Pacific Islander Serving Institutions US Department of Education grant (AANAPISI).

This is a half time, temporary, non-permanent position, beginning July 1, 2014 and ending June 30, 2016.

De Anza Mission Statement:
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college’s Institutional Core Competencies:
• Communication and expression
• Information literacy
• Physical/mental wellness and personal responsibility
• Global, cultural, social and environmental awareness
• Critical thinking

JOB SUMMARY:
Under the direction of APALI Director, assumes responsibility for coordination for APALI programs and implementation of IMPACT AAPI (AANAPISI) activities. Duties include program coordination, logistics, online project management tools, and general support. Online communication work including updating of website and social media, as well as creation of online program applications, event announcements and registration, and newsletter. Serve as APALI liaison to IMPACT AAPI, APASL, ICCE, CHC, APASA, and other campus groups. IMPACT AAPI (AANAPISI) duties include student intake, program presentations, engagement of De Anza and APALI alumni for career exposure, peer mentoring, and resource development. Provide direction, guidance, and support to students and volunteers. Other related duties as assigned.

DEFINITION:
Under the direction of an assigned supervisor, provide direction and guidance to the day-to-day operations, problem solving and limited decision making regarding an assigned program; implement program policies and guidelines; provide for program reporting and accountability; provide work direction and guidance to other program personnel; limited monitoring of the program budgets.

DISTINGUISHING CHARACTERISTICS:
The Program Coordinator I oversees a small program assuming responsibility for program coordination and reporting with limited or no financial accountability. The Program Coordinator II provides overall direction to an assigned program with overall accountability for program coordination and reporting. The Senior Program Coordinator oversees large, complex programs with major financial accountability while working independently. Senior Program Coordinators are more involved in program planning and coordination involving two or more major programs.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:
Depending upon assignment, duties may include, but are not limited to, the following:
• Provide overall direction and guidance in the day-to-day operations, problem solving and decision-making regarding an assigned program; implement program policies and directives according to District, federal or State guidelines.
• Provide work direction and guidance to others assigned to the program; assign work to other classified personnel, students, volunteers and others; provide input to performance evaluations.
• Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
• Assure program expenditures are within allocated budgets; monitor budgets.
• Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.
• Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.
• Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.
• Develop, coordinate, promote and oversee a broad range of programs.
• Develop workshop materials, promotional materials and other program documentation.
• Operate a computer and other office equipment as assigned.
• Design, develop and present workshops for students and with varied learning styles and cultural backgrounds.
• Assist in curriculum planning and development; provide input to faculty and staff regarding program offerings.
• Serve as program administrator in the absence of program supervisors.
• Perform related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:
• Planning and coordinating the day-to-day activities of assigned program.
• Policies, objectives and goals of assigned program.
• Development and presentation of programs and workshops.
• Applicable laws, codes, regulations, policies and procedures related to assigned program.
• Budget monitoring and control.
• Oral and written communication skills.
• Principles of training and providing work direction to others.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.

Ability to:
• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Provide direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned program.
• Implement program policies and guidelines.
• Provide for program reporting and accountability.
• Prepare comprehensive program reports and reviews.
• Provide work direction and guidance to other program personnel.
• Monitor program budgets.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Work independently with little direction.
• Plan and organize work.
• Remain current regarding trends in assigned field.

WORKING CONDITIONS:

Environment:
• Office environment.
• Physical Abilities:
• Hearing and speaking to exchange information in person and on the telephone and make presentations.
• Dexterity of hands and fingers to operate computer keyboard.
• Vision to read various materials.
• Standing for extended periods of time.
• Reaching overhead, above the shoulders and horizontally.
• Bending at the waist, kneeling or crouching.
• Lifting, carrying, pushing or pulling objects up to 20 lbs.

MINIMUM QUALIFICATIONS:
• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Any combination equivalent to Associate’s degree in a related field AND one (1) year related work experience.

PREFERRED QUALIFICATIONS:
• Asian American experiences, especially for students, families, and communities.
• Operation of a computer and assigned design, communication, event, and management software.
• Development and presentation of programs and workshops for students, alumni, and community members.
• Use with substantial proficiency various computer/online applications for design (flyers), communication (newsletters, social media), event (registration and payment), and work coordination (online conferencing).
• Be resourceful and problem solve regarding an assigned program.

APPLICATION PACKET:
• A District on-line application on https://ch.tbe.taleo.net/CH17/ats/careers/requisition.jsp?org=FHDA&cws=1&rid=971. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• A cover letter addressing your qualifications for the position.
• A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date.

CONDITIONS OF EMPLOYMENT:
Salary:
$2,193.68 (per month) plus benefits; Salary Grade: C1-48
Position: Part-Time, Temporary, 11-months per year
Dates of Employment: July 1, 2014 – June 30, 2016

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
(650) 949-6217

Email: employment@fhda.edu
http://www.fhda.edu



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