Events Specialist

Location
New York City, New York (Manhattan) County
Posted
Jun 18, 2014
The City University of New York (CUNY) is the nation's leading urban public university serving more than 480,000 students in a wide range of educational programs at 24 colleges and institutions in New York City.
Job ID: 10712

Regular/Temporary: Regular

GENERAL DUTIES

Plans and manages special events, seminars, and conference services programs.

- Works collaboratively with campus departments and executives, student groups, and outside organizations to develop and plan special events and programs.

- Plans event logistics and secures contracts and agreements.

- May coordinate reservations and availability of internal campus facilities.

- Creates and executes event communications, including invitations, agendas, and marketing information.

- Coordinates services related to events (i.e., equipment, catering, audio-visual requirements, media coverage).  May hire and supervise staff assigned to event.

- Creates fiscal records and reports; evaluates overall event success and reports to management.

- Maintains ongoing communications with campus departments involved in events planning and execution.

- Performs related duties as assigned.


Job Title Name:  Administrative Events Specialist

CONTRACT TITLE

Higher Education Assistant

FLSA

Exempt

CAMPUS SPECIFIC INFORMATION

The CUNY School of Law's mission is to diversify the legal profession and to train the next generation of public interest lawyers. CUNY Law moved to 2 Court Square in Long Island City, New York, in May 2012. The new 200,000 square foot, six-floor, fully wireless, state-of-the-art, LEED Gold certified building is only minutes from Manhattan and quickly accessible to all other New York City boroughs. The building has a 187-seat auditorium, 35 classrooms, a variety of conference rooms, and reception space.

Reporting to the Senior Associate Dean for Institutional Advancement, the Events Specialist will support and coordinate a wide range of internal and external events.
- Plans, organizes, and executes events in coordination with the Dean's office, Institutional Advancement, Student Affairs, individual faculty, and outside organizations.
- In conjunction with a committee, coordinates all aspects of the annual commencement event.
- Provides event support and planning expertise for student-generated events.
- Serves on planning committees to contribute creative ideas for new events and programs.
- Provides effective on-the-spot solutions during events.
- Effectively administers all budget and finance correspondence, accounts, contracts, and billing for special events; generates budget and expenditure reports.
- Promotes the rental of space to external groups.
- Handles all requests and contracts for space by off-campus groups and coordinates events co-hosted by the Law School.
- Evaluates events upon completion and generates a debriefing report to inform future planning.
- Serves as liaison between Law School and Building Management.
- Performs additional administrative duties as necessary.

This job entails evening and weekend duties.

MINIMUM QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

OTHER QUALIFICATIONS

The successful candidate must be highly motivated and able to work independently under tight deadlines. Initiative, flexibility, and resourcefulness are necessary for this position. Creativity, proactivism, accuracy, attention to detail, and superior customer service skills are required. The successful candidate must have knowledge and experience with the core tasks required for special events conferencing, planning, and execution. Experience with budget and expenditure tracking required. Higher education experience a plus. Proficiency in Microsoft Office Suite and excellent communications and interpersonal skills are vital. Evening and weekend work required, as is travel within and outside New York City as needed.

COMPENSATION

$42,873 - $74,133; commensurate with experience.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.  Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site, www.cuny.edu, and search for this vacancy using the Job ID or Title.

You may also go to our website, http://www.law.cuny.edu/human-resources.html.
Click on the title and follow the directions to post your cover letter and resume.

Candidates should provide a cover letter and CV/resume. It is recommended you submit these as one document.

For position inquiries contact: hr_recruitment@law.cuny.edu

CLOSING DATE

Resume review to begin on July 1, 2014.
Applications will not be accepted after July 17, 2014.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply.  We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.

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