Administrative Coordinator - Sociology

Location
New York City, New York (Manhattan) County
Posted
Jun 18, 2014
Employment Type
Full Time
The City University of New York (CUNY) is the nation's leading urban public university serving more than 480,000 students in a wide range of educational programs at 24 colleges and institutions in New York City.
Job ID: 10876

Regular/Temporary: Regular

GENERAL DUTIES

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers. 

- Performs related duties as assigned.


Job Title Name:  Administrative Coordinator

CONTRACT TITLE

Assistant to HEO

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

In support of the Queens College mission, strategic goals and plans, the Department of Sociology seeks to fill one Administrative Coordinator position.

Reporting directly to the Chair of the Sociology Department, the Administrative Coordinator is responsible for coordinating administrative tasks within the office.

Specific duties include but are not limited to:
- Assisting the Chair and other faculty and staff with administrative tasks related to office and personnel management.
- Coordinating administrative activities performed by office staff in the department.
- Maintaining the Sociology website to ensure information is current and accurate and updating social venues such as Facebook and Linkedin with current departmental program information.
- Managing the Chair's calendar and setting up meeting requests from faculty, staff, and other stakeholders.
- Updating and maintaining spreadsheets and records pertaining to faculty matters, budgets, students, and alumni.
- Updating departmental workloads reports.

MINIMUM QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS

- Demonstrated written and verbal communication skills
- Demonstrated ability to multi-task in a fast paced environment
- Data and information management skills using   Cunyfirst, EPAF, Excel, MS Access, Sharepoint, WordPress  and Oracle/PeopleSoft systems
- At least two years of experience in higher education including extensive contact with faculty, staff, and students

COMPENSATION

$35,576 - $38,407

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.  Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYFirst, please follow the instructions below:
- Go to www.cuny.edu and click on "Employment"
- Click "Search job listings"
- Click on "More options to search for CUNY jobs"
- Search by Job Opening ID number (10876)
- Click on the "Apply Now" button and follow the instructions

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats:  .doc, .docx, .pdf, .rtf, or text format.

**Please use a simple name for the document that you uploaded, for example:  JDoeResume.  Documents with long names cannot be parsed by the application system.

CLOSING DATE

8/18/2014

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply.  We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.

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