Payroll Manager

Arlington, Arlington County
Jun 18, 2014

Job Category Staff and Administrator

Posting Number M00277

Department Business Office

Reports To Assistant Vice President, Financial Affairs

Point of Contact Lisa Igiehon, Lisa Igiehon


The Payroll Manager in the Business Office of Marymount University, manages the functions of the Payroll Department and ensures wages are disbursed timely and accurately.

Minimum Qualifications
  • Bachelor's degree in Accounting, Business or Finance related field.
  • 5 to 8 years of related experience.

Preferred Qualifications

Preferred Experience: Managing a payroll and/or accounting department.

Special Notes to Applicants

Please be prepared to submit the contact information for three (3) references as part of the application process.

Application materials must be received by 07/11/2014

Open Until Filled No

University Profile

Marymount is a comprehensive Catholic university that emphasizes the liberal arts, career preparation, and personal and professional development. A diverse and welcoming learning community, Marymount serves nearly 4,000 undergraduate and graduate students. The university's location in suburban Arlington, Virginia, offers easy access to the rich resources of the nation's capital. Marymount University is an Affirmative Action/Equal Opportunity employer.

Job Duties

Percent of total time 30

Responsibility / Duty
  • Oversees payroll staff to ensure all department outcomes are achieved effectively.
  • Coordinates payroll activities and ensures compliance with established financial, legal and/or administrative requirements.

Percent of total time 20

Responsibility / Duty
  • Researches payroll questions/problems and communicates with employees, Human Resources and external parties (such as city, state, federal agencies, etc.) to ensure accurate processing of payroll deductions and garnishments.
  • Responds to written and verbal inquiries for the purpose of providing information and/or direction.

Percent of total time 15

Responsibility / Duty
  • Resolves Datatel system issues/problems by working closely with the IT Services staff and authorizes updates for items impacting payroll.
  • Works with IT Services to correct and test problems with the payroll system due to upgrades and patches.

Percent of total time 10

Responsibility / Duty
  • Verifies a variety of payroll related data to ensure accurate distribution of funds and payroll; this includes:
    - review of prepared timesheets,
    - pay changes and
    - detailed registers (such as taxes, deductions, and rates).

Percent of total time 5

Responsibility / Duty
  • Facilitates and attends meetings for the purpose of identifying appropriate actions, developing recommendations, supporting other staff, and to convey and/or receive information required to perform functions.
  • Conducts training pertaining to payroll that includes New Employee Orientation and WTE.

Percent of total time 5

Responsibility / Duty
  • Processes bi-weekly payroll to include:
    - FMLA payroll adjustments;
    - transmits ACH (Direct Deposit) and Positive Pay files;
    - calculates, prepares and transmits federal and state tax deposit; and
    - calculates, prepares and transmits 403-b retirement files to TIAA-CREF.

Percent of total time 5

Responsibility / Duty
  • Performs quarterly/year-end functions and processes forms for current and previous employees to include:
    - preparation and entry of taxable adjustments (Auto, group term life etc.);
    - prepares W-2 Tax Statements, reconciles to the general ledger and makes appropriate adjustments;
    - updates entries to tax tables; and
    - administers quarter and annual closings to the payroll system.

Percent of total time 5

Responsibility / Duty
  • Performs a variety of payroll adjustments and reconciliations to include:
    - processing vacation/sick adjustments,
    - preparation of journal entries,
    - processing leave accruals and entitlement changes, and
    - entry of reconciliations to general ledger accounts pertaining to Payroll.

Percent of total time 5

Responsibility / Duty
  • Performs periodic duties to include update and creation of payroll forms;
  • Prepares and makes updates to Payroll Procedures Manual and the Payroll Processing Manual;
  • Monitors and runs update process for Campus Employment/Federal Work Study limits;
  • Processes batch salary increases for all employees and stipends for chairs, directors & coordinators;
  • Distributes payroll audit information and communicates with audit team;
  • Keeps current on all laws related to payroll.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you hold a Bachelor's degree in Accounting, Business or a Finance related field?
    • Yes
    • No
  2. * Do you have at least 5 years of related experience?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. References
Optional Documents