Grants & Contracts Accounting Services, Research Administrator

United States, North America
Jun 18, 2014

Job Description Summary:

Job Location Research Place - 45155 Research Pl - AS0004
Campus Location: Ashburn
Division/Vice President: Executive Vice President and Treasurer (EVPT)
College/School/Department: Not Applicable

Internal Applicants Only? No
Position Type: Administrative/Professional
Posting Number: Staff - 003543
Working Title: Grants & Contracts Accounting Services, Research Administrator
Full-Time/Part-Time: Full-Time
Work Schedule: 8:30AM - 5:30PM, Schedule may vary
Total Hours Per Week: 40+
Pay Grade: 20
Recruitment Salary Range: Commensurate with experience
Required Licenses/Certifications and other Specific Requirements: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, Sex Offender Registry Search, and Prior Employment Verification, Credit
If other was selected above, or there are special requirements, please explain.
If temporary, grant funded or limited term appointment, position funded until:
Telework: No
Job Open Date: 06/17/2014
Job Close Date:
Open Until Filled: Yes
Applicant Review Will Commence On:

Ad Statement:

Founded in 1821, GW is the largest institution of higher education in the District of Columbia, to include ten academic units, with a full-time equivalent enrollment of a little over 20,000 students and approximately 11,000 full-time and part-time employees (faculty and staff). The George Washington University is a community dedicated to learning, communication, respect, service and teamwork. As one of the largest private employers in the District of Columbia, the university seeks employees who support the teaching, research, and public service mission of the university.

Minimum Qualifications:

Bachelor's degree in an appropriate area of specialization and three years of appropriate experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Desired Qualifications:

A Bachelor's degree in Accounting, Finance or Business Management.

Three years of professional experience to include budgeting and/or accounting and preferably one year of experience working within a post-award grant and contract environment.

Wide-ranging experience in the principles, practices and procedures as they relate to Federal and non-Federal sponsored research in an academic environment is preferred.

Strong interpersonal, communication, and organizational skills.

Proven ability to work effectively in a team environment and a demonstrated willingness to learn and share new ideas.

Familiarity with computer-oriented applications and technology.

Familiarity with Oracle financial software is desirable.

Special Instructions to Applicants:

Job Duties
  • Reviews award set up data in Oracle after receiving alerts and correctly reflects corresponding award documentation (award dates, budget information, billing information, revenue recognition, methodology, rates, etc.). Establishes and maintains award electronic files.

  • Function:
  • Identifies the financial reports due on a monthly basis, and ensures the accurate and timely completion of the reports in compliance with sponsor guidelines and department policies and procedures.

  • Function:
  • Prepares invoices in compliance with sponsored guidelines, grant information, and appropriate expenditures. Provide backup documentation to support amounts billed when required. Updates billing tracker to ensure that appropriate fields are completed to track status of billings.

  • Function:
  • Evaluates cost sharing commitments to ensure the total commitment is met. Reconciles fringe benefit and indirect cost rates to ensure that the appropriate rates have been applied to the sponsored project. Reconciles personnel charges using Banner reports and the approved budget to identify significant re-budgeting and ensure personnel are posted appropriately. (Includes review of posted salaries for compliance with sponsor salary and sponsor stipend caps.)

  • Function:
  • Compares award budget documentation to the Federal Payment Management System (PMS) reports to ensure Federal authorization for Letter of Credit (LOC), and work with sponsors to resolve discrepancies.

  • Function:
  • Reviews outstanding encumbrances and unbilled subcontract balances. Coordinates with the Office of the Vice President for Research (OVPR) counterparts to resolve issues. Assists OVPR in reviewing sponsors proposed billing and fiscal reporting terms and requirements for various awards in negotiation and provides guidance as to the terms that may need to be renegotiated.

  • Function:
  • Identifies correct account/cost center for items posted to suspense using established award balances to identify potential posting errors and funding issues.

  • Function:
  • Facilitates the final grant close-out process including the preparation and submission of the final financial status reports, preparation of closing and adjusting journals, refunds to sponsor and transfer of residual balances. Communicates and provides the OVPR with final reports and grant status to ensure that the appropriate field updates are made in the Oracle system.

  • Function:
  • Assists with A-133 audits. Serves as an information resource to principal investigator/research representatives relative to award fiscal issues.

  • Function:
  • Ensures that work in progress meets established deadlines and provides up to date status of report preparation on financial report tracker and closeout tracker. Develops effective working relationships as well as provides quality service with both internal and external customers. Maintains and/or enhances up-to-date knowledge and skills applicable to sponsored program activity through additional training, conferences, and meetings of research administration professional societies or through the review of professional literature.

  • Function:
  • Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

  • Posting Specific Questions

    Required fields are indicated with an asterisk (*).

    1. Are you a current employee of The George Washington University?
      • Yes
      • No
    2. Do you meet the minimum Qualifications?
      • Yes
      • No
    3. What is your salary range expectation?

      (Open Ended Question)

    Applicant Documents
    Required Documents
    1. Resume
    Optional Documents
    1. Cover Letter

    The George Washington University is an Equal Opportunity/Equal Access/Affirmative Action institution.