HR Representative III - Leave Coordinator

Nashville, Davidson County
Jun 17, 2014


The Leave of Absence Coordinator is responsible for the coordination and administration of the leave of absence process for Vanderbilt employees. Responsibilities include interpreting policies and instructing employees and managers on proper process/procedure, maintaining records and reports related to leaves, and maintaining communication to all involved in process.


Key functions and expected performance:

  • Provide guidance in interpreting leave policies and federal and state leave laws for employees, managers, and HR Consultants.
  • Provide instruction to employees, department managers and HR Consultants on appropriate procedure for leaves.
  • Work closely with FMLA team on status of leaves.
  • Process leaves in PeopleSoft system.
  • Develop and send applicable letters to employees detailing the status of their leave application and leave implications (pay, benefits, return to work, etc.).
  • Maintain accurate records of employees on leaves.
  • Instruct timekeepers on appropriate time reporting during leaves utilizing applicable policies.
  • Create weekly and monthly reports on leave trends including current leaves, returns from leaves and leave volume processed.
  • Develop and maintain leave materials for managers and employees using printed and online mechanisms.
  • Provide information on the process to HR staff using online materials.
  • Work closely with HR Consultants on cases.
  • Routinely provide updates on trends, legal changes and best practices across the country to senior HR leadership.
  • Monitors webinars and other professional development opportunities.

Preferred Skills and Abilities:

  • Thorough knowledge of benefits including Long Term Disability and Workers Compensation.
  • In-depth knowledge of Family Medical Leave Act and other applicable laws, as well as institutional leave policies.
  • Ability to manager and coordinate complex processes.
  • Knowledge in process improvement techniques.
  • Ability to connect both technical and process implications to pay and benefits.
  • Strong customer service, communication and organizational skills.
  • Strong computer skills with knowledge of MS Office applications including database and web based systems. PeopleSoft and Microsoft Access skills preferred.

Basic Qualifications:


This position requires a Bachelor's degree and 2 years' experience or the equivalent.

Basic Qualifications

This position requires a Bachelor's degree and 2 years' experience or the equivalent.

Job Human Resources

Primary Location TN-Nashville-2525 West End Ave

Organization HR Employee Srvcs Center 155222