Editorial Assistant 1

New Haven, New Haven County
Jun 17, 2014
Administrative Jobs
Academic Affairs, Publishing & Presses
Jobs Outside Higher Education
Publishers & Presses

STARS Requisition Number 25523BR
Department Art Gallery
University Job Title Editorial Assistant 1
Bargaining Unit L34
Job Category Clerical & Technical
Type of Employment Full Time
Duration Type Regular
Salary Grade C
Work Location Central Campus
Worksite Address YUAG
Work Week Standard (M-F equal number of hours per day)
Position Focus: Reporting to the Director of Publications and Editorial Services, the Editorial Assistant provides a high level of administrative and editorial support for the Department of Publications and Editorial Services, which manages the development, design, and execution of museum print and digital projects, including exhibition and collections catalogues, artists' monographs, the annual Yale University Art Gallery Bulletin, exhibition labels, interpretive brochures, website content, membership magazine and calendar of events, posters and postcards, symposia brochures and mailings, press releases, interdepartmental forms, confidential reports, and miscellanea. Manages all art for publication, tracking receipt of digital files and working collaboratively with the Visual Resources Department on copyright clearance. Works closely with the Associate Editor on production of the Gallery's award-winning Bulletin and assists other members of the department with editorial projects, as assigned. Drafts work-for-hire contracts; traffics departmental forms; manages departmental spreadsheets, archives, digital files, and standard operating procedures; assists in the management of departmental bursary students; maintains functionality of departmental office space; and serves as first point of contact for Business Office, curatorial departments, and other staff across the museum.
Department URL Address: Click here for more information
Principal Responsibilities 1. Checks for grammatical and factual accuracy. Revises and verifies final copy prior to publication. 2. Maintains contact with authors, printers, faculty, staff and others associated with published work. 3. Tracks copy through editing and production stages. Performs layout work, coordinates production schedules, and ensures printing deadlines are met. 4. May assist in writing copy for department, school, and University publications. 5. Performs clerical functions incidental to editorial activities.Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Required Skill/Ability 1: Demonstrated strong knowledge of art history.
Required Skill/Ability 2: Excellent writing, editing, proofreading, and organizational skills; demonstrated accuracy and strong attention to detail.
Required Skill/Ability 3: Excellent computer skills, including solid experience with Word, Excel, and Outlook.
Required Skill/Ability 4: Strong communication and interpersonal skills with a positive attitude that supports department's goals.
Required Skill/Ability 5: Ability to juggle multiple tasks, meet demanding deadlines, and work well under pressure with a variety of people on a wide range of projects; ability to work independently, regularly exercise discretion and independent judgment, take initiative, anticipate actions needed, and resolve issues.
Preferred Education, Experience and Skills: Bachelor's Degree in English, art history, or related field; experience working in museum environment, writing and/or editing for print/electronic media, preparing images for publication.
Familiarity with: Chicago Manual of Style; Mac/PC platforms; Drupal or other content-management systems; HTML and/or CSS; The Museum System (TMS) or other relational databases; InDesign; Photoshop.
Weekend Hours Required? No
Evening Hours Required? No
Drug Screen No
Health Screening No
Background Check Requirements All External and Internal candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.