Administrative Executive Assistant - Roosevelt House

New York City, New York (Manhattan) County
Jun 08, 2014
The City University of New York (CUNY) is the nation's leading urban public university serving more than 480,000 students in a wide range of educational programs at 24 colleges and institutions in New York City.
Job ID: 10448

Regular/Temporary: Regular


Provides support to a Campus or University Executive, organizing and supervising unit activities.   

- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events.  Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

- Coordinates Executive communications, including those requiring a high degree of sensitivity.  May respond to public inquiries as well as requests from within the Campus/University community.

- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

- Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

- Procures required internal and external resources and services and manages their utilization.

- May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing. 

- May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name:  Administrative Executive Assistant


Higher Education Assistant




Roosevelt House, located on Manhattan's Upper East Side, was the historic New York City home of Franklin and Eleanor Roosevelt and Franklin's mother, Sara Delano Roosevelt, from 1908 to 1942. An integral part of Hunter College since 1943, it reopened in 2010 after an extensive renovation as the permanent home of the Roosevelt House Public Policy Institute at Hunter College, dedicated to teaching, research, and public programming in the fields of public policy and human rights. The institute provides opportunities for Hunter students to experience meaningful civic engagement and pursue undergraduate studies in public policy and human rights; for faculty to research, teach, and write about important issues of the day; and for scholarly and public audiences to participate in high-profile lectures, seminars, and conferences. 

Roosevelt House is seeking an Administrative Executive Assistant to coordinate its growing faculty engagement and research activities and other core projects. The Executive Assistant will serve as the principal liaison with Roosevelt House faculty associates and work closely with the Institute's Director, Senior Director of Programs/COO, faculty, and members of the staff to support the development of Roosevelt House as a center for scholarly and public engagement in the fields of public policy and human rights.

Responsibilities include but are not limited to:
- Coordinating faculty-led conferences, seminars, research/travel grants and other funding opportunities; assisting with research as assigned.
- Drafting and editing communications such as newsletters, issue briefs, web-based content, social media postings, grant proposals, reports, and other written documents.
- Planning and coordinating public educational programs including working with students, faculty, speakers and the general public to research, plan, promote, and execute the programs.
- Overseeing class scheduling in coordination with department chairs, faculty members, and registrar.
- Assisting Director and Senior Director of Programs with administrative tasks such as scheduling meetings and budgeting.


Bachelor's Degree and four years' relevant experience required.


The ideal candidate will have an interest public policy and/or human rights. Must have strong organizational skills with the ability to multitask and prioritize effectively, and excellent oral, written and interpersonal communication skills. Should be proficient with Microsoft Office, social media, and related applications.


$42,873 - $46,302


CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.  Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


All applications must include a cover letter explaining your interest in and qualifications for the position, a resume, and the names and contact information for 3 references. From the CUNY employment website, click on the "Apply Now" button and follow the application instructions. Please have your resume or curriculum vitae and cover letter with names and contact information of 3 references available to attach into the application before you begin. The resume, cover letter, and any other required documents must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format.


The committee will begin reviewing applications June 1, 2014. The search will remain open until the position is filled.


CUNY Job Posting: Managerial/Professional


We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply.  We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.PI78876345