Finance and Accounts Payable Manager

Location
New York City, New York (Manhattan) County
Posted
Jun 08, 2014
Jobs Outside Higher Education
Businesses & Consultants
The City University of New York (CUNY) is the nation's leading urban public university serving more than 480,000 students in a wide range of educational programs at 24 colleges and institutions in New York City.
Job ID: 10613

Regular/Temporary: Regular

GENERAL DUTIES

Manages the financial activities of a College or major program.

- Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

- Develops and recommends policies and controls to assure the responsible use of resources

- Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations

- Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities

- Assists in developing budgeting policies and procedures, and interprets University-wide policy

- Liaisons with auditors and other internal and external agencies as necessary

- May negotiate contracts

- May hire, supervise and train finance and/or clerical staff and manage related administrative functions

- Performs related duties as assigned.


Job Title Name: Finance Manager

CONTRACT TITLE

Higher Education Associate

FLSA

Exempt

CAMPUS SPECIFIC INFORMATION

Reporting to the Finance Controller, the Finance and Accounts Payable Manager oversees financial activities including Accounts Payable, Income Fund Reimbursable Finances, and other campus-wide financial areas such as OTPS payments, and assists in the implementation of CUNYfirst P-Card and Travel and Expense Modules.

Specific duties include but are not limited to the following:
- Develops, recommends, and implements effective Queens College financial policies and procedures which incorporate University-wide and OGS policies and standards in the areas of Accounts Payable, CUNYfirst (i.e., PeopleSoft) P-Card and Travel and Expense, Income Fund Reimbursable Activities, and other related financial functions of Queens College.
- Evaluates current college-wide fiscal practices and makes improvements to ensure financial controls are in place and followed.
- Manages the Accounts Payable Unit and is responsible for the maintenance of accurate and complete financial accounting of payments through CUNYfirst and the Statewide Financial System.
- Works closely with the Procurement Director to monitor the accuracy and consistency of the data between CUNYfirst and the Statewide Financial System.
- Oversees the College's Income Fund Reimbursable Activities which includes the College's ACE Program and Material and Transportation Fees.
- Ensures the College's ACE Program is in compliance with CUNY's Standard Operating Procedures. 
- Manages Material and Transportation Fees by validating the expenses in accordance with the Board of Trustees approved resolutions and oversees the distribution of reports to the departments.
- Acts as liaison with the New York State Office of the Comptroller for all Accounts Payable transactions.  Ensures full compliance with State and University guidelines and regulations for OTPS expenditures.  Responsible for ensuring the prompt payment of vendors, and thereby keeping penalty payments to a minimum.
- Represents Queens College and acts as a liaison with the University auditors as it relates to financial operations overseen by the Finance and Accounts Payable Manager.
- Reports on required data for the completion of annual audits and for tests of internal controls and management practices.
- Works with the Budget Director in reporting administrative and departmental reports.
- Manages year-end closing for OTPS including timely payment processing, encumbrance analysis, and meeting critical deadlines.
- Oversees Refund of Appropriations processing.
- Represents the College at University-wide meetings and seminars to ensure full knowledge of current issues and changing policies and procedures related to the College's business operations.
- Works with the Budget Director in reporting administrative and departmental reports.
- Develops and conducts training for the campus community for various CUNYfirst modules and functions.
- Supervises a professional staff of 4 employees.
- Acts in the absence of the Finance Controller when necessary.

MINIMUM QUALIFICATIONS

Bachelor's Degree and six years' related experience required.

OTHER QUALIFICATIONS

- Master's Degree
- Minimum of four years' experience in Higher Education
- In-depth knowledge of Oracle Base Systems such as CUNYfirst
- Knowledge of Statewide Financial System and other general ledger systems
- Proficient in Microsoft Excel and Word
- Excellent communication skills

COMPENSATION

Commensurate with experience.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.  Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
- Go to www.cuny.edu and click on "Employment"
- Click "Search job listings"
- Click on "More options to search for CUNY jobs"
- Search by Job Opening ID number 10613
- Click on the "Apply Now" button and follow the instructions

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats:  .doc, .docx, .pdf, .rtf, or text format.

**Please use a simple name for the document that you uploaded, for example:  JDoeResume.  Documents with long names cannot be parsed by the application system.

CLOSING DATE

7/07/2014

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply.  We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.

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