Contract & Grant Officer

Irvine, Orange County
Jun 07, 2014
Department: Office Of Res-research Admin
Req No.: 2014-0409
Location: UCI Campus - Irvine

Job Summary

Under general direction of the Principal Contract and Grant Officer and functioning as part of a team, provide high quality support and customer service to faculty, staff and sponsor representatives. Assist faculty and staff regarding proposal preparation, award administration and compliance issues. Serve as the primary liaison between the University and extramural sponsors. Review and endorse extramural grant, cooperative agreement, and contract proposals. Negotiate and sign/accept grants, cooperative agreements and contracts on behalf of The Regents. Coordinate the acceptance of awards containing non-standard terms. Coordinate approval processes for pre-award and post-award actions and approve such actions within delegated authority.


Salary: Monthly $56,200

Work Schedule: 8-5, M-F

Career Position.

Final candidate subject to background check.

As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

Please attach your resume.


Click here to see the Office Of Res-research Admin website.


View Job Description for the position requirements.

Job Description
Job Essential Function 1
Percent of Time: 25%
Provide advice and assistance to faculty and staff during the development of grant, cooperative agreement and contract and proposals to federal sponsors (e.g., interpreting applicable federal and state regulations and University policy, sponsors  proposal instructions and policies).  
Provide guidance to faculty and staff on the use of sponsor electronic research administration systems.
Conduct proposal reviews for grants, cooperative agreements and contracts to ensure compliance with applicable federal and state laws and regulations, UC policies and procedures, and sponsor policies.  Identify areas of risk and/or concern and provide consultative services to faculty and staff on resolution of these areas prior to proposal endorsement.  
On behalf of The Regents, exercise independent signature authority for submitting proposals for federal grants, cooperative agreements and contracts within delegated authority amounts.  As necessary, note the University s objections to, or understanding of, specific sponsor terms or policies.
Identify and coordinate special campus/UC approvals where required.
Coordinate academic reviews or as appropriate conduct special administrative reviews.
Job Essential Function 2
Percent of Time: 25%
Analyze requests for approval to spend funds in advance of receiving an award and make recommendations for approval or disapproval to the Director of Sponsored Projects.
Participate as an institutional representative during sponsor site visits.
Review, analyze, and negotiate award terms and conditions.
Determine the necessity for, and coordinate, legal reviews of federal grants, cooperative agreements and contracts.
Secure the concurrence of the Principal Investigator and other University offices, as appropriate, prior to accepting awards with non-standard terms and conditions.  Advise all concerned parties of their responsibilities in meeting special or unusual award requirements.
Analyze and confirm award activities have been reviewed and approved by any appropriate regulatory committees.
Ensure conflict of interest review has been conducted in accordance with established policies and procedures.
On behalf of The Regents, accept/execute grants, cooperative agreements and contracts from federal sponsors within delegated authority amounts.
Coordinate campus award acceptance activities and disseminate award information to the campus.
Job Essential Function 3
Percent of Time: 45%
Coordinate the timely submission of annual and interim reports to sponsors required under UCI's prime federal grants, cooperative agreements and contracts.  
Analyze, coordinate and approve requests for prior approval of post award changes and actions.
Interpret sponsor approval requirements, policies, federal regulations, state statues and University policy related to the management and administration of extramural awards.
Review, coordinate and negotiate award modifications.  
Assist Principal Investigators, department staff and central administration staff in solving project administrative problems and issues.
Review and endorse correspondence to sponsors.
Coordinate the timely submission of final reports and other required deliverables.
Job Essential Function 4
Percent of Time: 5%
Meet and consult regularly with faculty and departmental staff to discuss research administration policies, procedures and issues.
Serve as a content expert for ORA campus-wide training projects in research administration.  Serve as an instructor for courses related to grants, cooperative agreements, contracts and subcontracts.
Provide comments on Universitywide and sponsor policies prior to implementation or promulgation.
Provide recommendations and suggestions for improving office procedures and customer service.
Assist with special projects as assigned.
Demonstrated ability to conduct comprehensive, detailed analyses of complex policies, regulations, statutes and guidelines.
Demonstrated ability to explain and interpret complex policies, regulations, statutes and guidelines to others.
Negotiation skills sufficient to negotiate the terms and conditions of grants, cooperative agreements and contracts.
Demonstrated ability to make sound decisions and employ effective problem-solving techniques.
Demonstrated ability to work cooperatively in the preparation and review of a large volume of paperwork and ability to rapidly and accurately process such work.
Demonstrated ability to maintain workflow with changing priorities and frequent interruptions and to organize and prioritize fluctuating workloads.
Working knowledge of computers and Windows operating systems.  Experience with, and working knowledge of, Microsoft Office, web browsers, and electronic mail programs.
Ability to maintain confidentiality in office operational transactions.
Demonstrated ability to communicate in a helpful, effective and informative manner by telephone or in person on a one-to-one basis or within small groups.
Skill in using general office machines including, but not limited to:  photocopiers, fax machines, and printers.
Skill in writing grammatically correct, concise business correspondence including, but not limited to, memos and letters and ability to proofread business correspondence with a high degree of accuracy.
Demonstrated ability to work independently and follow through on assignments with minimal direction.
Ability to input and manage data with a high degree of accuracy.
Demonstrated ability to work as a team member within established office substructures, and as a viable team member within the overall office organizational structure.
Demonstrated experience in pre-award and post-award grant and cooperative agreement administration related to various extramural sponsors, including but not limited to federal agencies.
Working knowledge of the Code of Federal Regulations (CFR); Office of Management and Budget Circulars (A-21, A-110 and A-133); Federal Demonstration Partnership General and Agency Specific Terms and Conditions.
Working knowledge of University policies and procedures related to research administration (including but not limited to accounting, purchasing, personnel and regulatory compliance).
Working knowledge of federal agency policies including, but not limited to, Public Health Service, National Science Foundation, Department of Energy, Department of Defense, Department of Education and NASA.
Understanding of the basic concepts and practices employed in the training of large and small groups.
Experience in planning, developing, implementing and conducting training workshops, courses, seminars, programs, and conferences.
Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
Bend: Frequently
Squat: Occasionally
Crawl: Occasionally
Climb: Not Applicable
Kneel: Occasionally
Handle Objects: Frequently
Push/Pull: Occasionally
Reach Above Shoulder Level: Frequently
Sit: Constantly
Stand: Frequently
Walk: Frequently
Use Fine Finger Movements: Constantly
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Constantly
Write: Constantly
Perform Calculations: Frequently
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Occasionally
Construction Activities: Occasionally
Contact with Water/Liquids: Frequently
Drive Motorized Equipment: Not Applicable
Confined Spaces: Occasionally
Elevated Work Location: Not Applicable
Radioactive Materials: Occasionally
Temperature Variations: Occasionally
Gas System: Not Applicable


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