Administrative Assistant

Arlington, Arlington County
Jun 07, 2014

Job Category Staff and Administrator

Posting Number M00269

Department School of Business Admin.

Reports To Dean of SBA

Point of Contact Rebecca Bolchoz, Rebecca Bolchoz


- Provides general administrative support for an assigned management team to facilitate the completion of department deliverables.

- Exercises some discretion when collecting, compiling and analyzing moderately complex information requests.

- Drafts and prepares general correspondences and reports for managers' review.

- Coordinates meetings/events, travel requests and expense reimbursements.

- Coordinates and/or manages special projects or functions such as maintenance of job posting websites, scholarship publications, special events, etc.

- Provides administrative support such as monitoring and tracking departmental budget and expenses. Prepares purchase requisitions; processes invoices and check requests; runs monthly financial reports to balance budget; coordinates travel reimbursements; and maintains confidentiality of data.

- Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager's approval, ordering supplies, and helping organize special events.

- Leads special projects and functions such as web page updates/maintenance; classroom assignments; preparation of weekly bulletins, event flyers and program banners; leave request monitoring; job posting preparation; and academic paperwork processing.

- Performs other duties as required.

Minimum Qualifications

- 2 to 4 years of related experience.

- Microsoft Office to include proficient skills in Excel, Word, and PowerPoint.

- Strong math skills.

- Effective communications and interpersonal skills.

- Ability to delegate work and manage projects with limited supervision.

Preferred Qualifications

Bachelor's degree (BA, BS, etc.) preferred.

Special Notes to Applicants

Please attach your cover letter, resume and a minimum of 3 references.

Application materials must be received by 06/27/2014

Open Until Filled

University Profile

Marymount is a comprehensive Catholic university that emphasizes the liberal arts, career preparation, and personal and professional development. A diverse and welcoming learning community, Marymount serves nearly 4,000 undergraduate and graduate students. The university's location in suburban Arlington, Virginia, offers easy access to the rich resources of the nation's capital. Marymount University is an Affirmative Action/Equal Opportunity employer.

Job Duties

Percent of total time 45

Responsibility / Duty

Administrative support.

Percent of total time 30

Responsibility / Duty

Day to day supportive duties.

Percent of total time 20

Responsibility / Duty

Special projects.

Percent of total time 5

Responsibility / Duty

Other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have a bachelor's degree?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. References
Optional Documents
  1. Cover Letter