Human Resources (HR) Coordinator
Saint Mary's College of California
Human Resources (HR) Coordinator
Closing Date/Time: Tue. 07/08/14 11:59 PM Pacific Time
Salary: Depends on Qualifications
Job Type: Full-Time
Location: Main Campus, 1928 Saint Mary's Road, Moraga, CA 94556, California
Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
Provide comprehensive support to the HR Department, in administrative, customer service delivery and programatic implementation areas. Work in effective collaboration with all members in the department. Provide a warm, helpful, and receptive environment for Students, Staff and Faculty in person and/or by telephone while maintaining strict confidentiality and the College/Department values of professionalism and mutual respect.
Provide first contact for those seeking help from the Human Resources. Ensure main telephone line is answered, offer customer service to callers; at counter, meet & greet visitors, students, staff & faculty in a warm receptive, professional manner. Refer questions to appropriate HR Representative or Director.
Gather data as requested, photocopy personnel files and other documents, and send confidential faxes. Ensure compliance logs and personnel files are up to date.
Employment Verification and New Hire paperwork collection – I-9's, W-4's etc. Create and maintain special H1-B file folders separate from employee files and in format that complies with laws and regulations
HR Office Systems Administration – Update and maintain all current and future systems such as GaelRecruit, Gael Perform, Compliance Training and Colleague. This includes data entry of information such as new hire data and job descriptions, referring candidates, assigning users, assisting in creating job requisitions, posting jobs, troubleshooting issues, run reports for users, apply analytical skills to report data to support identification of trends and patterns, or to support problem solving.
Ensure HR office is effectively and efficiently organized to promote an environment that is conducive to internal and external clients, visitors, candidates and guests.
Provide office assistance in consultation with the AVP or his or designees in the area of overall logistical, administrative and budget oversight for the department. Keep track of all billing and invoicing for the department. Order office supplies.
Program and Event Administration - book facilities and determine the room layout, food and beverage selection, and ensure correct dates and times are given for signage and materials. Produce a vendor contract for processing with the Business Office. Process/audit RSVPs to events for accuracy and review RSVP list afer the event to identify "no shows"
Set HR department calendar requests for meetings of Managers and Directors as requested. Manage HR conference room usage.
Work with all levels of College Faculty and Staff, including Senior Staff, consultants and outside vendors. Maintain strict confidentiality. Provide back up for co-workers and assist HR Exempt staff. Support special projects when requested or required.
Experience and Qualifications:
BA or equivalent years of experience. 2+ years of experience in an office setting preferrable in a human resources department. PHR Preferred.
Ability to manage multiple projects and respond well under pressure.
Detail oriented and organized. Strong analytical and problem solving ability.
Ability to thoughtfully establish priorities and work independently and as part of a team.
Proficiency in using Datatel’s Colleague and/or systems preferred and in using Microsoft Word, Microsoft Excel, Powerpoint and Microsoft Access, email and internet usage, proficiency with Salli, the College's web based intergation tool preferred.
Application Instructions: Please apply on-line at http://jobs.stmarys-ca.edu
1) Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
2) A resume
3) The name and contact information for three (3) professional references.
In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.
Saint Mary’s College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary’s College Report, please go to the Public Safety website at http://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.