Coordinator, Music Public Relations and Events - Department of Music

Medford, Middlesex County
Jun 06, 2014

This is a part-time position at 17.5 hours per week. Weekly schedule is flexible as determined with the Manager.

The Tufts Department of Music is a vibrant musical community with courses in music history and theory, ethnomusicology, composition, and performance. The faculty includes eleven full-time professors and lecturers, eighteen part-time lecturers, and a five member staff. The department offers a large number of courses for non-majors, an undergraduate major, and master’s degrees in composition, ethnomusicology, and musicology. With over a dozen ensembles, the department produces over 180 events a year. The seven year old Perry and Marty Granoff Music Center includes a 300-seat recital hall, music library, classrooms, offices, world music room, multi-media lab, seminar room, studios, practice rooms, large and small rehearsal rooms, and offices. Outreach activities include our Community Music Program, a series of children’s concerts, mentoring programs in local schools, and an afternoon Sunday Community Concert Series.

The Coordinator of Music Public Relations and Events assists the Manager of Music Events and Publicity in coordinating, managing, and executing the logistics, publicity, and (when applicable) ticket sales for all events, performances, and other activities in the Granoff Music Center's primary performance spaces, as well as Tufts Music performances not in the center. The Coordinator is expected to work major university events that involve the Music Center or Music Department, including Parents Weekend, Commencement Weekend, and the all-Night Music Festival, as well as selected other department and non-department events, conferences, and festivals. Responsibilities include: coordinating department publicity creation and distribution with the Manager; overseeing the department Facebook page and Twitter account; writing and editing the department Alumni e-newsletter in conjunction with senior faculty member; assisting the Manager with design upkeep of the weekly music events e-newsletter; planning the department orientation event in conjunction with the Manager and department Staff Assistant; serving as on-site manager for major and minor Granoff Music Center events (including directing the Music Center's events and technical staff) as needed; supervising the Music Center Event Staff, and training and supervising the Box Office/Publicity Staff with the Manager; coordinating Box Office logistics with the Manager.

Basic Requirements:

• Bachelor’s degree
• One (1) year of experience publicizing events in a performing arts or related organization
• Proficiency in Microsoft Word and Excel
• Demonstrated experience with Adobe InDesign and Photoshop
• Knowledge of and familiarity with social media, particularly Facebook and Twitter
• Excellent organizational, leadership, communication, customer service, and time management skills
• Ability to work well under pressure, be flexible, and work independently with little supervision
• Ability to work with a diverse population
• Must successfully complete all appropriate background checks as required

Preferred Qualifications:
One (1) year of experience managing events in a performing arts or related organization; Bachelor's degree in Performing Arts or strong background in music; Supervisory experience; Experience with E-mail marketing services (such as MailChimp); Experience with Box Office systems.

Special Work Schedule Requirements:
This is a 17.5 hours per week position in a state-of-the-art music center and academic department. Weekly schedule is flexible as determined with the Manager. Periodic evenings and weekend hours required during the academic year. Required to work Parents Weekend, Commencement Weekend, All-Night Music Festival, and any other special university-wide events as needed.

Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds. Please see the Tufts University non-discrimination statement.