International Program Advisor
Appointment Type: Administrative/Professional Faculty
Department: OUS Study Abroad Prgms 171900 INT
Position Summary: Oregon University Systems (OUS) Study Abroad Programs, a division of International Programs, invites applications for a full-time (1.0 FTE), 12-month, fixed-term International Program Advisor position. Reappointment is at the discretion of the Director.
The IE3 Global internships team is a small cohort of colleagues working virtually with 18 partner universities in the northwest to provide credit based internships and experiential learning for students seeking professional, cross-cultural and personal skill development in a diversified and global economy. Currently the team consists of 5 staff housed with partner universities. This position will be housed with the International Programs and Exchanges (IPE) offices at the University of Washington in Seattle, Washington.
The Program Advisor's responsibility on the team is to provide student advising and student support services to past, present and future IE3 interns, and to potential and current applicants for internships worldwide. In addition, they will facilitate intern placement with the host sites assigned providing coordination and utilizing online technology and proven cross-cultural communication skills.
The Program Advisor is an integral part of the IE3 Global Internships team charged with program promotion, assessing student qualifications for a successful international internship, providing comprehensive support to interns throughout the program, evaluating their experience, and supporting the day-to-day management of an international internship program. The Program Advisor assesses the students' abilities to succeed abroad in a professional work setting and coordinates with other IE3 Program Advisors and the IE3 Program Director to determine the best site match possible to fit students' academic, professional and cultural goals.
Please be aware that the major portion of the Program Advisor workload requires that you are at a computer for the majority of the day. As a virtual team, much of the training and interoffice communication happens online through email, Skype, and other online meeting platforms. Much of the advising work is also provided online as the position supports applicants in an online format and you might not ever connect with them in person given the reality of e-campus and advancement of internet technologies.
The Program Advisor is directly supervised by the Program Director(s) as assigned.
Management and continued development of the IE3 program rests with the management team and is not a requirement of this position. However, the team has always welcomed input from all staff members and meets regularly to discuss improvements to processes, procedures and strategic growth.
The Program Advisor position requires occasional weekend and evening work and travel within the Pacific Northwest and nationally. International travel may be assigned but is not a guarantee of this position.
The IE3 Global Internships program involves all institutions of the Oregon University System (OUS), additional in-state and out-of-state partner universities, and other private partner and host organizations. The internship program provides students with academically accredited opportunities for short-term professional assignments abroad in preparation for careers in the global economy.
Position Duties: 65% Student Recruitment, Advising, Placement and Support
Guide students with site selection and on-line application process in conjunction with host site staff and university partners often virtually.
Manage internship applications in the assigned Region(s) and select student applications for compatibility with internship sites
Teach , counsel and advise students on the preparation of professional resumes and cover letters for international standards
Co-facilitate pre-departure and site orientations to ensure student preparedness and work closely with international partners to coordinate logistics and conditions
Articulate and train each intern on the proper professional behavior of the assigned region and monitor/evaluate performance of each intern while abroad and upon their return
Support students before, during and after their internship through online communication (email and Skype) and professional coaching
Develop handbooks and web pages for internship sites within assigned region
Liaise with interns in emergency response or medical evacuation and coordinate with insurance company as required
Serve as primary point of contact for member campus advisors on applicant-related matters
Serve as scholarship advisor for IE3 applicants, supporting them as they apply for IE3, campus and external scholarships available for the region
Participate in regular meetings with Program Directors to keep informed of developments, and assure consistency across student advising
Liaise with the Program Director, Interns and Host Site Supervisors
Correspond regularly with interns to reinforce cultural and professional objectives
Lead overall student program evaluation, analysis and other student reporting requirements
Assist with the maintenance of data management and communication materials
Maintain materials relevant to student support, orientation and the online application system
Update position descriptions with most current information regarding host sites, including photos, final reports, etc. and gather that information from the students
Promote the OUSIP/IE3 program by conducting information and advising sessions and other presentations for students on partner campuses
Represent OUSIP/IE3 at Study Abroad fairs on partner campuses and other related events as assigned
Communicate with Program Directors, Marketing Coordinator and Associate Director about perceived student demand and campus needs to ensure strategic development of a diverse internship portfolio
25% Provide curriculum integration support to faculty, departments, schools and colleges
Promote outreach of the OUSIP/IE3 program at UW by strategically attending faculty meetings, networking with head advisors and staff.
Solicit international site development from the Deans, Faculty, Head Advisors, etc. to best integrate into course credit and curriculum equivalencies
Support students in options for independent study and other research or experiential learning outcomes
5% Provide student backstopping support for Program Director(s)
Assume primary contact for any students abroad when one of the IE3 Program Directors is absent or traveling
In the event of two (or more) staff being absent at one time, position holder will coordinate backstopping responsibilities with other team members.
5% Other duties as assigned
Position Duties (continued):
Working Conditions/Work Schedule: This position will be housed at the University of Washington, Seattle, Washington
Minimum/Required Qualifications: Bachelor's degree in a related field such as but not limited to international studies, student services, etc.
Demonstrated ability to work and collaborate with a virtual team and remain highly productive with minimal on-site supervision
Demonstrated work experience with advising or coordinating students and/or volunteers
Previous experience studying and/or travelling abroad in Asia
Experience working abroad for a minimum of 6 months
Demonstrated skills in presentations, public speaking and program promotion
Excellent written and verbal communication skills including strong interpersonal and advising skills, especially in communicating through online mediums including, email, Skype, social media, etc.
Strong computer skills (word processing, spreadsheets, databases, virtual online communication systems)
Self-starter with excellent attention to detail.
Proven intercultural competency specifically focused on effective communication in diverse cultural situations including, but not limited to, differentiation of approach in high context/low context cultures
A demonstrable commitment to promoting and enhancing diversity with the ability to work in a collaborative, dynamic work setting
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OAR 125-155-0200) as per OAR 576-056-0000 et seq.
Preferred (Special) Qualifications: Master's degree in related field such as but not limited to international studies, student services, etc.
Prior experience in higher education curriculum development and program integration; service learning and experiential learning outcomes
Knowledge with developing on-line teaching platforms and e-courses, i.e. Blackboard, Canvas, etc.
Specific preparation and experience in cross-cultural training with Asian cultures
Substantial work experience or international education with service abroad, especially in Asia
Demonstrated ability to coordinate/communicate with supervisors in Asia and support students while abroad through virtual mediums
Demonstrated ability to easily communicate professionally, verbally and in writing, in one or more Asian language (i.e. Mandarin, Cantonese, Japanese, Korean, Hindi, etc.)
Familiarity with student management software preferred i.e.: Studio Abroad, Application Gateway, etc.
The ideal candidate would have prior knowledge and/or experience of IE3 Global Internships program, it's mission and services provided to university students, faculty and staff.
Scholarly Outcomes for Position (academic faculty only):
Posting Date: 05-09-2014
For Full Consideration Date:
Closing Date: 06-15-2014
Recommended Full-Time Salary Range: Salary is commensurate with education and experience.
Posting Number: 0012379
Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=64036PI78561362